Board Questions Flashcards

Question

You are the Log O of HMCS HALIFAX deployed on OP SAIPH off the coast of Africa. You are piped to the Ops room and the Cbt O tells you that they received intelligence that a pirate ship in the area possesses a “dirty bomb” (if required inform the candidate that a dirty bomb is one which although not nuclear uses nuclear waste products in its construction). At that moment you hear the following pipe: “CBRN Threat Warning White, Chemical. Assume MOPP 0. The BCW Survival Rule is in effect. Contamination Control Organization and Section Base teams close up. Assume Damage Control Condition Yankee Bravo.” Provide and discuss the list of actions required when Damage Control Yankee Bravo is ordered. Reference: CFCD 516 Chapter 1 and Chapter 18

Answer 1

Ensure all necessary CBRN equipment is issued. CAMs should not be pre-positioned in the Cleansing Stations due to the extended period of time the ship could be in this position; - Rig Cleansing Stations. This should be given priority as it is the evolution that requires the most time and the CCOT would not achieve Yankee Bravo until the Cleansing Stations are completely rigged and confirmed by a communication check with CCHQ; - Set-up CCHQ in the after Gyro Room. The following equipment shall be fitted or readily available in the CCHQ: Updated CBRN reference material, CCOT Checklists, CCOT incident board, event board, plotting material, dosage control board, detailed interior and exterior survey boards, back-up Communication (PRCs), Commander’s Guide to work/rest slide ruler, time piece and emergency lighting; - Set up Cleansing Posts and ensure they are de-isolated; - Ensure Door Sentries, provided by Section Base Teams, are briefed on their duties and responsibilities; 5 continued - Conduct a time check with OOW; - Conduct Communication Checks with Command/Cleansing Stations; - Discuss pre-wet policy with Command (5 minutes on/15 minutes off, to allow the fitted detection systems to operate) and discuss the requirement for violent maneuvering to wash off excess water from the upper decks; - Ensure Decon equipment is pre-positioned outside the Citadel in a designated location. This equipment is usually positioned in the Port Breezeway and secured for sea; - Confirm with the EO that Pre-wet and Citadel pressures are tested (500Kpa is acceptable); - Acquire a Threat Brief from the ORO. Inquire about the following information: the type of agent (persistent/non-persistent); intelligence about time of possible attack; method of attack; time to enter threat area and transit time; weather considerations; and ship’s mission; - Brief the CCOT and the Briefer on the nature of threat and the Ship’s mission; - Conduct a Casualty Clearing brief; - Prompt Command to make an informational pipe on the BCW Survival rule (AROUSE) and to order personnel to check their Individual Protective Equipment (Name tags and Blood Types to be taped on Chem suits); and - Review the unmasking procedure with Command and discuss that the unmasking procedure may be by-passed if fwd/aft plenums are confirmed to be clear of contaminants. Inform the XO when all the preparations are complete and CCOT is in CBRN Condition “Bravo”. The above list of requirements and achieving CBRN Condition “Bravo” will necessitate time (45 minutes). It is important to always brief Command on time expectations when dealing with CBRN.

Answer 2

Reference: FAM Chapter 75 & 76 Answer: Cash to be verified daily by paywriter. The XO is responsible to assign an individual to conduct a surprise cash count monthly. SYO must ensure this is done. The Log O must also: reconcile the WCF at least once each quarter. Check DND 432 advances for purpose and dates. Check Acquittance Rolls for purpose and timely processing.

Answer 3

DND employees and CF members may accept gifts, hospitality or other benefits without written approval if they: ● are infrequent and of minimal value (low-cost promotional objects, simple meals or souvenirs with no cash value); ● arise out of activities or events related to the official duties of the DND employee or CF member; ● are within the normal standards of courtesy, hospitality or protocol; and ● do not compromise or appear to compromise in any way the integrity of the DND employee or CF member concerned or the DND or the CF. Examples: The following are examples of offers that may be accepted by a DND employee or CF member without written approval: ● an incidental gift, e.g., a calendar, mug, pen, T-shirt, cultural article, figurine or other culturally representative artwork, of minimal value; ● an occasional dinner or lunch at the expense of a contractor or foreign representative to discuss business or defence affairs as long as the associated costs are reasonable; 7 continued ● an invitation to a corporate or association reception that is modest, infrequent and to which a representational cross-section of the private sector and Government of Canada is invited; ● an invitation to a conference or professional development activity if there is a mutual benefit that respects the above criteria, particularly as to nominal value, infrequency and business context; or ● an invitation to a government-sanctioned event, e.g., the Vimy Awards or the Information Technology Awards, if there is a significant benefit to the Government of Canada, the DND or the CF.

Answer 4

Answer: CFCF Working Capital Loan Follow up question - Briefly explain the application and repayment procedure for a CFCF working capital loan. Answer: a) An application for a CFCF working capital loan may be submitted to CFPSA OTTAWA/CFO through the FCompt. b) The application shall include a properly substantiated Ship’s Non-Public Funds Capital Expenditure request, with the following supporting documentation: i. Trial Balance ii. Inventory valuation report (Summary Format) and; iii. Description of the exchange inventory purchasing requirements (i.e. commodities, quantities and cost) c. Ship’s must repay the loan 30 days after the end of the deployment. Loans will normally be interest-free up to this period and will be interest bearing at the established annual rate calculated on the balance of the loan remaining at each month-end, based on the number of days in the month. d. Any service charges shall be absorbed by the Ship’s Exchange as a Miscellaneous Expense. e. Upon approval by CFPSA, funds will be made available 15 days prior to departure barring substantiated request for earlier transfer. Terms of repayment will be promulgated by CFPSA OTTAWA by message.

Answer 5

Identify all witnesses to the accident, and have them complete a written statement of what they saw. Ensure the member completes a CF-98 (Report on Injuries or Exposure to Toxic Material) and CF 663 (General Safety Accident Prevention Report_. Inform the CO and the XO. The CO will order a Summary Investigation by providing Terms of Reference (TOR) to the Investigating Officer. The TOR will identify the Investigating Officer, as well as the specific details that she/he is to investigate. In the case of serious injury, this may include: the cause of the injury, if the member was on duty at that time, if there were any outside causes for the injury, if the injury is attributable to military service, the nature and extent of the injury and the likelihood of permanent disability. The Investigating Officer then conducts the investigation as per the TOR. The Investigating Officer then submits a draft report to the CO that outlines the background of the incident, any applicable statements made 9 continued by witnesses, findings and final recommendations. Once finalized, the CO will note his concurrence/non-concurrence with the report. At this point, any actions within the power of the CO may be taken, and the report is submitted to the Reviewing Authority. In the case of serious injuries, the Reviewing Authority is N02-Formation Executive Services, and the Closing Authority is Directorate Casualty Support Administration (DCSA)

Answer 6

``` ALSS: Advance Logistics Support Site; FLS: Forward Logistics Site; FLOG: Formation Logistics MLOC: Maritime Logistics Operations Centre GLC: Group Logistics Coordinator; FLC: Force Logistics Coordinator; HNS: Host Nation Support; PMC: Personnel, Mail & Cargo; MATCONOFF: Materiel Control Officer; LCC: Logistics Coordination Centre; JTFSE: Joint Task Force Support Element (Responsible to the Operational Commander in Theatre for providing general support to tactical units in Theatre (JTFSE will usually be set up by CANOSCOM). ```

Answer 7

$5,000 local procurement authority, competitive or non-competitive; b. $1,000 - $2,500 - two quotes; and c. $2,500 - $5,000 – three quotes. The methods of payments in MARLANT are: ACC, FMAS invoice process.

Answer 8

IAW the Supply Manual, Physical Ammunition verifications are required annually, on handover of the Magazine Custodian/Magazine Yeoman, or as required by the CO. It is recommended that a COTM be raised stating that physical Ammunition Stocktaking’s shall be conducted more frequently. Follow Up Question: As a result of Ammunition Stocktaking aboard HMCS IROQUOIS it was found that there was a shortage of Small Arms Ammunition. The LOG O immediately reported this to the CO who called the Military Police and ordered a Summary Investigation to be conducted. The CO also raised an incident report IAW A-GG-040-006/AG-002 DND Ammunition Accident, Incident, Defect and Malfunction Report. Was this correct/necessary? Follow Up Answer – No. The correct steps are as follows: a. Order a second count and advise the superior of the situation; b. The second count is to be completed ASAP and NLT 24 hours after the first; c. If a 2nd count also indicates a shortage, the LOG O and CSEO are to be immediately advised. That officer will in turn advise the CO that a stocktaking discrepancy is being investigated. This notification is intended to be advisory only and, unless there is evidence of theft or tampering, the 2 continued CO should be advised that, pending the results of a detailed stocktaking investigation, formal action on his part is not yet required d. Thorough investigation is to be carried out and all transactions involving the particular lot or lots concerned are to be traced; and e. If, within seven days, the discrepancy cannot be reconciled, the CO shall be so advised to permit the CO to decide whether to order a Military Police or Summary Investigation. The matter is to be reported as an ammunition incident IAW A-GG-040-006/AG-002.

Answer 9

Because flowers are exceptional hospitality, this event requires the pre-approval of the DM. If flowers were not included but alcohol is to be provided, MND approval would be required. Another option would be to fund flowers and alcohol using the CO’s Fund or representational funds, and hence enable the CO to approve Official Hospitality for the meal (less than $500) only, providing that he does not attend lunch. If the CO is scheduled to attend the lunch, the Formation Commander shall approve the hospitality request.

Answer 10

Ration write-offs from the Galley: When rations are issued to the galley, they may become unfit for human consumption while in the galley. The procedure: Commodities found unfit shall be recorded by the Senior Cook on a CF 1009. At least monthly, this “running” CF 1009 shall be forwarded to the Senior Storesman who shall cost the CF 1009. The Supply Officer must certify that the food was unfit for human consumption (with reason) and that destruction/disposal action was taken. A CF 152 Report of Write-off summarizing the Certificate Issue shall be prepared, approved and entered in the Write-off Register for inclusion in the Supply Food Services Expenditures quarterly report. The CF 152 Report of Write-off is the document where the CO approves the Certificate Issue action. The finalized CF 1009 must be provided to the Senior Cook so that the non-usable rations may be included as a minus (-) expenditure on the Galley Expenditure Ledger. Input from the Ship’s Physician’s Attendant (PA) should be sought in all matters where food is deemed unfit for consumption. Answer: Rations write-offs from storerooms: Same as for the Galley, except the Victualler reports shelf life expired items. 4 continued Ration write-offs are a good thing, as food commodities can become unfit for human consumption, and “best-before” dates will frequently be exceeded. Inventory sitting on shelves represents money that is unavailable to be spent, and can also pose a health risk the longer it sits on shelves.

Answer 11

The candidate should mention that he/she would double check on board stocks to ensure that a spare part is indeed not on board. (Board Sponsor should then confirm that the part is not on board). The candidate should then state that he/she would send an EMREQ/UMS (Urgent Materiel Screen Msg (USN system)) message to the ships in Company. An EMREQ is a process used at sea to obtain materiel to fix a situation that directly affects the mobility, ship safety, fighting equipment or communications. Ships shall respond within two hours to indicate whether or not the item is available for transfer. The GLC directs the transfer to the requisitioning ship. (The Board Sponsor should then tell the individual that everyone replies (except the Germans) that they do not have the part). The candidate should then explain to the board that after 2 hours, he/she would coord with the MSEO to ensure the OPDEF and HPR messages are sent concurrently. The candidate should explain that a High Priority Requisition (HPR) message shall detail the requirements with the appropriate Required Delivery Date (RDD), CFSS Materiel Priority Code (MPC:0, 1, 2, 3, or 4) and shall provide sufficient information to permit substitution. Refer to the Supply Manual, MIMS Applications, MIMS Deployed. (The Board Sponsor may ask the candidate to briefly outline what is an OPDEF and the categories). 5 continued The candidate should explain that if the associated defect/deficiency is not rectified within 24 hours, an Operational Deficiency Report (OPDEF) will have to be raised IAW MARCORD G-3. OPDEFs fall into three categories, the criterion for each is: CAT 1 - Immediate rectification action is required as defect has major effect on unit's combat capability, safety or will have a direct adverse affect on the immediate operational programme; CAT 2 - Rectification action is required as soon as possible, within the operational programme to maintain the unit's combat capability; CAT 3 - Rectification action can wait until next programmed alongside period and/or has minor implications on the unit's combat capability; (Once he/she has explained this, the Board Sponsor should tell the candidate that the German Ship has finally replied to the EMREQ/UMS and that they indeed have the part on board, which they are ready to let go for $US 5K and a keg of Canadian Beer). The individual should recognize that this is well within the CO’s authority but should tell the board that he would try to liaise with the Germans to trade them the part that will be coming out of Canada as a HPR, telling the Germans that they would indeed get the keg of beer. (The Board Sponsor should then tell the candidate that the Germans are only interested in money). Hopefully then, the candidate will say that he/she would check the CGCS (Canadian Government Cataloguing System) to check how much the part costs. (The Board Sponsor says that it is US$ 5K)

Answer 12

Expenditure planning and initiation (FAA section 32) - known as spending authority. It includes expenditure initiation, commitment control and contracting. All three elements must be performed prior to making a decision to spend public funds; Account verification (FAA section 34) - a verification performed to ensure that all the terms of the contract or agreement that gave rise to the payment are satisfied and all aspects of the account are correct; and Payment (FAA section 33) - a final review performed by a finance officer to ensure the accuracy and legality of the account to be paid

Answer 13

- Supply techs will check the system for stock - If no stock on board, an EMREQ is sent to the TG/Fleet - If no stock in the TG/Fleet, End User creates an OPDEF Part 1 and provides a requisition for the part required to the Supply Techs; - Supply creates an OPDEF Pt 2(HPR Msg Demand) and sends to FLOG HPR/MLOC - FLOG Checks for stock and availability of item - If no stock found a message requisition is sent to the Item Mgr who locates stock or provides procurement lead time - If stock is located a manual requisition is raised to issue the part in DRMIS (MIMS if DRMIS has not been rolled out to the ship) and the part is typically sent to Halifax for shipment consolidation and forwarding to the next Port of Call. - Once received at port, the supply techs will receipt in DRMIS (MIMS) and Issue the part/item to the end user - Send a confirmation HPR RECEIPT MSG to FLOG - Once a week a report is generated from Base Supply HPR Cell that states the HPR status. This information is briefed to the CO. Note – if the item is restricted, the item manager will be contacted and requested to release the item

Answer 14

Yes. An accused may request that a particular officer be appointed to act as the assisting officer and that officer shall be made available if the officer is willing to act and the exigencies of the service permit. Question: Assuming that you are the first choice of the accused, describe your role and how you will execute this duty. Answer: The role of the assisting officer is to assist the accused, to the extent that the accused desires, in the preparation and presentation of his case. Important facets are: 1. To assist the accused to understand the nature of the proceedings during both the pre-trial and trial stages; and 2. To assist the accused in making an informed election Prior to the accused making an election with respect to trial by court martial, the AO shall ensure that the accused is aware of: - The nature and gravity of any offence with which the accused has been charged; and - The differences between trial by court martial and trial by summary trial, including the differences between: 3. The explain to the accused the powers of punishment under a court martial and a summary trial, 8 continued 4. The accused’s right to representation at a court martial and assistance at a summary trial, 5. The rules governing reception of evidence at a court martial and a summary trial, and 6. The accused’s right to appeal the finding and sentence of a court martial and to submit a request for review of a summary trial.

Answer 15

The candidate should pick up quite quickly that he/she has a cash flow problem. There is not enough money in the Bank to pay its large Accounts Payable. He/She should also notice that there is a fair amount of money owed to the ship ($5,130) in Accounts Receivable. In addition, he/she should point out that the inventory level is too high (This in itself could be acceptable if the ship is about to deploy for a long period, which could explain why the Accounts Payable is high. However, if the ship is not going anywhere, then the inventory level is a big factor that will need to be rectified). The candidate should also be able to notice that the Ship’s Fund has a negative equity balance resulting from very high entertainment expenses. The candidate should also notice that there has been a significant error in profit distribution (more profit distributed), thereby affecting the capital. Of a more minor nature, he/she should be able to mention that the Reading Room Grant is in debit balance, and that the Ship’s Fund Gift Fund is in Dr Balance (which should never be overdrawn). 9 continued Corrective actions: 1. Need to lower the inventory ASAP in order to bring cash in (Through sales to other ships or return merchandise to suppliers); 8. Hastened Account Receivable to raise cash; 9. Top sales to messes or lower Imprests to raise cash; 10. Reimburse/Pay your suppliers (lower A/P) 11. Have CO/XO order an Emergency Ship’s Fund meeting in order to deflect more profit distribution towards Ship’s Fund until SF is out of the red; 12. Recover/re-adjust Profit Dist in order to bring Capital back to $40K; 13. Of a more minor nature, transfer expenditures from the Reading Room Acct to the Reference Library Grant. ``` HMCS Never Sail Balance Sheet As At 29 May 12 ASSETS Cash 2,698.47 Petty Cash 0.00 Bank 231.80 Temporary Investment 0.00 Suspense 0.00 Advances (376.96) Accounts Receivable 5,130.45 Total Liquid Assets 7,683.76 Wardroom - Imprest 3,000.00 C&PO's Mess - Imprest 3,500.00 MS&B Mess - Imprest 7,000.00 Canteen - Imprest 6,000.00 Total Imprests 19,500.00 Inventory 76,894.48 Internal Transfer 0.00 Total Assets 104,078.24 ``` TOTAL ASSETS 104,078.24 ``` LIABILITIES Accounts Payable 17,221.90 EI Payable 62.65 CPP Payable 25.96 Federal Income Tax Payable 358.44 Retained Salaries Payable 59.15 GST Payable 0.00 PST Payable 0.00 Total Liabilities 17,728.10 ``` ``` Grants and Trust Accounts Physical Fitness Maintenance Grant 10,002.81 Fighting Efficiency Fund 635.11 Reading Room Grant (75.96) Reference Library Grant 232.04 Total Grants 10,794.00 Charity Fund (1,458.32) Compassionate Travel Fund 1,970.81 Commanding Officer's Fund 105.23 Wardroom Gift Fund 3,949.70 C&PO's Gift Fund (578.19) MS&B Gift Fund 4,450.12 Ship's Fund Gift Fund (6.28) Total Trust Accounts 8,433.07 ``` Total Grants and Trust Accounts 19,227.07 Equity Accounts Wardroom - Opening Equity 4,365.52 Wardroom - P & L from Exchange 3,061.83 Wardroom - Mess Subscriptions 1,508.75 Wardroom - Misc. Revenue 95.56 Wardroom - Salaries & Wages 0.00 Wardroom - Entertainment Expense (8,026.41) Wardroom - Misc. Expense (1,241.05) Wardroom Equity (235.80) C&PO's Mess - Opening Equity 2,883.31 C&PO's Mess - P & L from Exchange 4,592.83 C&PO's Mess - Mess Subscriptions 5,545.75 C&PO's Mess - Misc. Revenue 1,040.95 C&PO's Mess - Salaries & Wages (2,320.77) C&PO's Mess - Entertainment Expense (3,231.78) C&PO's Mess - Misc. Expense (609.84) C&PO's Mess Equity 7,900.45 MS&B Mess - Opening Equity 13,207.61 MS&B Mess - P & L from Exchange 7,654.74 MS&B Mess - Mess Subscriptions 10,818.76 MS&B Mess - Misc. Revenue 87.90 MS&B Mess - Salaries & Wages (3,112.23) MS&B Mess - Entertainment Expense (8,276.91) MS&B Mess - Misc. Expense (1,258.32) MS&B Mess Equity 19,121.55 Ship's Fund - Opening Equity 2,215.90 Ship's Fund - P & L from Exchange 1,716.76 Ship's Fund - Misc. Revenue 10,490.15 Ship's Fund - Salaries & Wages (2,754.09) Ship's Fund - Entertainment Expense (6,244.00) Ship's Fund - Representational Exp. (1,896.37) Ship's Fund - Misc. Expense (1,150.99) Ship's Fund Equity 2,377.36 Total Equities 29,163.56 ``` Transfer Accounts Transfers to Ship's Fund & Messes 0.00 GST Suspense 558.72 Total Transfer Accounts 558.72 TOTAL LIABILITIES 66,677.45 ``` ``` EQUITY Capital Net Profit from Income Statement 25,908.11 Distributed Net Profit (30,079.80) Exchange Operating Capital 40,000.00 Total Capital 35,828.31 ``` TOTAL EQUITY 35,828.31 LIABILITIES AND EQUITY 102,505.76

Answer 16

Don’t jump to conclusions. She could very well be talking about her section head, divisional officer, you the Logistics O, or a personal matter. 2. At the next opportunity talk to the Combat O about the incident and what you saw. He tells you to mind your own business and to get out of his cabin. 3. Before leaving remind him of the regulations on personal relationships and recommend that he bring it to the attention of the XO and CO if that is the case. Also, make him aware of the fact that while acting XO, LS Benue falls under his chain of command and that such could be considered an abuse of authority. He tells you he will do no such thing and explicitly tells you not to mention this matter to the CO. What do you do? 10 continued 3. Advise him that you will be speaking to the XO upon his return, and interviewing LS Benue with Section Head and if necessary will be briefed on the regulations on fraternization. Have your Departmental Coord consult with her MOC advisor to consider the option of attach posting and/or posting her ashore. Technically, if they are engaged in a consensual relationship, the CO must be informed and either the CO or DGMC will decide who will be posted, until then a TD ashore might prove to be a short-term solution.

Answer 17

Yes Local MRs – The one-time acquisition of minor capital items that provide a new capability or update/enhance an existing capability with a cost of less than $100K (net-of-GST) and that does not affect ship capability, ship configuration, or impact on individual operator/maintainer training.

Answer 18

Tactfully explain that goods purchased outside Canada are required to be declared upon return to Canada and appropriate duty and taxes paid. By using publications (QR&O’s, CFAO’s, and MARCORD’s) show the CO that it is his responsibility to ensure personnel comply with established customs regulations. Further, explain that the Ship’s Exchange is only responsible to declare and pay tax and duty on items remaining in stock on their return. There is no right or wrong answer but logic must dictate. Follow-up Question: After spending a great deal of time explaining all this to the CO, he says, “I don’t care what the regulations are “Pay”, I do not intend to declare these purchases.” Now what action would you take knowing that you would be guilty of an offence if you do what the CO has ordered? Answer: a) Discuss the matter with the XO who may be able to get the CO to comply with the regulations (especially to CFAO 19-5 on breaches of customs regulations which treats smuggling as a serious breach of Service Discipline), or 2 continued he may decide to refer the matter to the Fleet Commander if it is warranted; d) The LOG O should carry on with the preparation to clear the ship through customs with the exception of the CO. All personnel declaring more than $750.00 are required to see customs officials personally as additional paperwork is required depending on items purchased; e) Inform the CO that he will have to see the customs official himself and that it will be his decision as to what he wants to declare, but you intend submitting the original list prepared as a due diligence responsibility. (This will probably convince the CO) He may order you not to at which time you should ask for his direction in writing; d) You should keep a written account of all dealings on the matter, and keep the XO informed.

Answer 19

Normally, shortage of cooks and stewards is not considered a manpower shortage that will prevent the ship from sailing. Therefore, you must look for ways to lighten their workload wherever possible. As part of your efforts to find personnel: - Have the Dept Coordinator’s contact the MOC Advisors - Canvass other ships to swap personnel, i.e. – our cooks may not be fit for sea, but may be very capable to work alongside. If a ship is not sailing, it may be possible to do a one for one swap. Or they may simply loan us people for the trip since it is short - Release a Critical Manning Msg Additional considerations include: - Consider reducing menu selections - Sr Cook and Stwd working on the line - Make sure that CO and XO are aware of the situation and do not place extra demands on this section, ie spiffy dins, banyans, etc. - See if CO will do without a dedicated steward - Reduce table service or full cafeteria svc in Wardroom - Stewards are trained in short-order cooking (grilling, breakfasts, etc.) and as such may help the cooks from time to time - Review W&SB to reduce extra ship’s duties as much as possible for these two trades (HQ1 watch keeper MS, PO2, PO1, etc) - Make ship’s company aware of the situation so that they can ease the burdens they may place on the galley - Ask for volunteers for theme nights – ie – Hull Tech Steak Night.

Answer 20

The candidate should pick up quite quickly that he/she has a cash flow problem. There is not enough money in the Bank to pay its large Accounts Payable. He/She should also notice that there is a fair amount of money owed to the ship ($6898.76) in Accounts Receivable. In addition, he/she should point out that the inventory level might be too high (normally it is $40K and with the ship not going anywhere, then the inventory level is a big factor that should be rectified). The candidate should also be able to notice that the Ship’s Fund has a negative equity balance resulting from very high entertainment and salary expenses. The candidate should also notice that there has been a significant error in profit distribution (more profit distributed), thereby affecting the capital. The candidate should also notice that the C&POs and MS& B messes are not paying salaries. The Ship’s Fund and Wrdrm are paying salaries (particularly for the Wardroom as they have no employees). 4 continued Of a more minor nature, he/she should be able to mention that outstanding advances are of note and the CO’s Fund is in the red. Corrective actions: 1. Need to lower the inventory in order to bring cash in (Through sales to other ships, seek CO’s approval to sell slow or dead stock items at cost); 9. Hastened Account Receivables from the exchange mgr and imprests to raise cash; 10. Reimburse/Pay your suppliers (lower A/P) 11. Have CO/XO order an Emergency Ship’s Fund meeting in order to deflect more profit distribution towards Ship’s Fund until SF is out of the red; 12. Recover/re-adjust Profit Dist in order to bring Capital back to $40K; Follow-up question: There is a possibility to add an ethical twist to the CO’s fund issue. The candidate could be tasked by the CO to replenish his fund via a bogus “Official Entertainment Claim” that he will sign or by ordering the XO (Chairman of the Ship’s Fund) to divert Ship’s Fund dollars to his fund IOT put the CO’s fund back into the black. ``` HMCS Never Sail Balance Sheet As At 29 May 2012 ASSETS Current Assets Cash 3,471.04 Petty Cash 100 Bank 3,130.55 Temporary Investment 0.00 Suspense 0.00 Advances (377.86) Accounts Receivable 6,898.76 Total Liquid Assets 13,222.49 Wardroom - Imprest 3,000.00 C&PO's Mess - Imprest 3,000.00 MS&B Mess - Imprest 3,500.00 Canteen - Imprest 6,000.00 Total Imprests 15,500.00 Inventory 58,364.34 Internal Transfer 0.00 Total Current Assets 87,086.83 ``` TOTAL ASSETS 87,086.83 ``` LIABILITIES Current Liabilities Accounts Payable 12,210.90 EI Payable 62.65 CPP Payable 25.96 Federal Income Tax Payable 358.44 Retained Salaries Payable 59.15 HST Payable 0.00 Total Current Liabilities 12,717.10 ``` ``` Grants and Trust Accounts Physical Fitness Maintenance Grant 10,119.28 Fighting Efficiency Fund 635.11 Reading Room Grant 0.00 Reference Library Grant 307.10 Total Grants 11,061.49 Charity Fund 1,886.44 Compassionate Travel Fund 1,970.81 Commanding Officer's Fund (16.10) Wardroom Gift Fund 3,949.70 C&PO's Gift Fund 2,364.22 MS&B Gift Fund 4,450.12 Ship's Fund Gift Fund 6.28 Total Trust Accounts 14,611.47 ``` Total Grants and Trust Accounts 25,672.96 Equity Accounts Wardroom - Opening Equity 4,265.52 Wardroom - P & L from Exchange 3,061.83 Wardroom - Mess Subscriptions 5,508.75 Wardroom - Misc. Revenue 95.56 Wardroom - Salaries & Wages (6,622.00) Wardroom - Entertainment Expense (9,226.41) Wardroom - Misc. Expense (1,241.05) Wardroom Equity (4,157.80) C&PO's Mess - Opening Equity 883.01 C&PO's Mess - P & L from Exchange 4,592.83 C&PO's Mess - Mess Subscriptions 5,545.75 C&PO's Mess - Misc. Revenue 1,040.95 C&PO's Mess - Salaries & Wages 0.00 C&PO's Mess - Entertainment Expense (3,231.78) C&PO's Mess - Misc. Expense (609.84) C&PO's Mess Equity 8,220.92 MS&B Mess - Opening Equity 10,000.61 MS&B Mess - P & L from Exchange 7,654.74 MS&B Mess - Mess Subscriptions 10,818.76 MS&B Mess - Misc. Revenue 85.34 MS&B Mess - Salaries & Wages 0.00 MS&B Mess - Entertainment Expense (8,276.91) MS&B Mess - Misc. Expense (1,258.32) MS&B Mess Equity 19,024.22 Ship's Fund - Opening Equity 215.90 Ship's Fund - P & L from Exchange 1,716.76 Ship's Fund - Misc. Revenue 10,490.15 Ship's Fund - Salaries & Wages (9,661.36) Ship's Fund - Entertainment Expense (6,622.00) Ship's Fund - Representational Exp. (1,596.37) Ship's Fund - Misc. Expense (1,150.99) Ship's Fund Equity (6,607.91) Total Equities 16,479.43 ``` Transfer Accounts Transfers to Ship's Fund & Messes 0.00 GST Suspense 558.72 Total Transfer Accounts 558.72 TOTAL LIABILITIES 55,428.21 ``` EQUITY ``` Capital Net Profit from Income Statement 25,908.11 Distributed Net Profit (30,079.80) Exchange Operating Capital 40,000.00 Total Capital 35,828.31 ``` TOTAL EQUITY 35,828.31 LIABILITIES AND EQUITY 91,256.52

Answer 21

: The candidate should mention that he/she would double check on board stocks to ensure that a spare circuit card is indeed not on board. (Board Sponsor should then confirm that the part is not on board). The candidate should then state that he/she would send an EMREQ/UMS (Urgent Materiel Screen Msg (USN system)) message to the ships in Company to inquire about this particular part (explaining that ships have 2 hours to reply). (The Board Sponsor should then tell the individual that everyone replies (except the Brits) that they do not have the part). The candidate should then explain to the board that after 2 hours, he/she would coord with the CSEO to ensure the OPDEF and HPR messages are sent concurrently (explaining that there are 2 parts to the OPDEF messages – engineering component and supply). (Once he/she has explained this, the Board Sponsor should tell the candidate that the British Ship has finally replied to the EMREQ/UMS and that they indeed have the part on board, which they are ready to let go for $US 135K and a case of Lamb’s Navy Rum). The individual should then tell the board that he would would check for any MOUs (There is none). They he should try to liaise with the Brits to trade them the part that will be coming out of Canada as a HPR, telling the Brits that they would indeed get the case of Rum if they were to accept this deal. (The Board Sponsor should then tell the candidate that the Brits are only interested in money). 5 continued Hopefully then, the candidate will say that he/she would check the CGCS (Canadian Government Cataloguing System) to check how much the part costs. (The Board Sponsor says that it is US$ 85K and asks: “Pay can I buy it?”). The candidate should recognize they are outside of Canada and but the CO has contracting limits for goods and services while deployed. Answer: The candidate should then tell the CO could procure it, as his procurement authority is $400K for specific goods (competitive), and requires 3 quotes (i.e. Aussies, Brits and from the US Navy). However it is a controlled item and the candidate should recommend to the CO to get MARLANT’s/MARPAC’s concurrence before paying the Brits. Printing - 10K. Specific Goods - Competitive - 400K for essential goods only. Amendment authority not to exceed an additional 200K. Specific Goods - Non - Competitive - 25K for essential goods only. Subsequent amendment authority shall not exceed 5K. Goods - Local Procurement - 5K. Specific Services - Competitive - 400K for essential services, accommodations , and labour only. Subsequent amendment authority shall not exceed 200K. Specific Services - Non-competitive - 25K. Subsequent amendment authority shall not exceed 5K. Services (Competitive) - General - 25K Services (Non-Competitive) - General - 25K Emergency Conditions - 40K

Answer 22

$250,000.00, which includes Exchange Inventory, Imprests, Petty Cash Funds and Property. Question What is the next level of write-off approval if greater than $250,000.00? Answer Fleet Commander - $500,000.00 Formation Commander - $1,000,000.00

Answer 23

The following may be occurring: a. You may be providing too many 'free' meals, such as receptions, luncheons, or food items left out in the cafeteria, etc. without the necessary recovery action being taken, b. You may be feeding shore based personnel who show up for lunch every day but are not entitled to a casual meal chit and don't buy a meal ticket; c. The portions being served may be much greater than the standard portion size as stipulated in the UNITRAK directive; d. Your cooks may just be making too much food for each meal and gashing the leftovers; e. You may not be getting the ration entitlement you should be from the coxswain; f. You may be exceeding the standard required (i.e.: the standard is for four freshly prepared salads, four desserts including fresh fruits, etc); g. Your cook may be accepting poor quality foodstuffs from the stores rather than the stores personnel writing it off, or, 7 continued h. Your cook may be purchasing too many expensive out-sourced items. Question: Part II: To correct this situation the following immediate action must be taken: Answer: a. Stop all feeding of unauthorized personnel. You may have to solicit the XO or CO's assistance for this. Don't put all the weight of refusing food to diners on your cooks; implement a system to recognize who is or is not entitled to meals (such as meal cards); b. Check the amount of food being served and the plate returns for waste. Ensure the Chief Cook follows the portion standard; c. Control the amounts of food left out in the cafeteria, provide full financial support for functions, and ensure that it is not being misappropriated; d. Review the production control charts to ensure that the cooks are not over-producing. Ensure that there is an indication of the PCC of how leftovers are being used. Review cyclical menus to ensure that leftovers are taken into account (i.e.: leftover turkey used for club sandwiches, etc); e. Review the Ration Entitlement Advice Vouchers (REAVs) that the Chief Cook receives from the Coxswain. Have the cook compare his/her diner attendance to the REAV and ensure that the REAV calculations are double-checked against the number of repayment meal tickets sold; and f. Review the production control charts, menus and dessert and salad tables to ensure that the menu pattern is not exceeded.

Answer 24

A. The WCF stands for Working Capital Fund, which is an accountable advance assigned to an Accounting Officer (AO) for issuing other accountable advances and for making payments of pay and allowances, travel expenses and other expenditures authorized by service regulations and orders. B. After a review of the ship’s OPSCHED, discussions with the other HODs and CHODs, discussions with other LOG Os who may have deployed in the same region, and a review of MARPIF (Maritime Port Information Folio), the LOG O should estimate expected disbursements in the following areas: 1. Military Pay (including Deployed Benefits); 2. Replenishment of Provisions; 3. POL; 12. Laundry requirements; 13. Miscellaneous procurement; 14. Transportation Rental; 15. TD Travel/Postings/Repat; 16. Public Grants; 17. LTA/HLTA travel; 18. Port Services; 19. Telephone Benefits C. Estimate expected NPF revenues that can be transferred to the WCF; and 8 continued D. Estimate any amount you can expect to be able to charge the AMEX or procurement credit card, or for which you will be able to write a DBA cheque; E. The total of “A” minus “B” minus “C” should be carried as a combination of cash (in Canadian and Foreign currencies) or AMEX traveller’s cheques

Answer 25

The MPC is a hierarchy of risk designated by a one character numerical code: 1, 2, 3 or 4 within the CFSS that assigns an operational risk of not delivering the requisitioned materiel on or before the Required Delivery Date - RDD. MPC 0 – This priority code shall be used to demand High Priority Requisitions (HPRs) which are demands for materiel that are required immediately in order to satisfy critical operational requirements. It is limited to materiel or equipment failures that will impede operational readiness or the completion of an operational or training for operation tasks. 2.13 This priority code is strictly for materiel that is required immediately to satisfy critical operational requirements that meet one of the following strict criteria: a. the materiel is critically required to ensure uninterrupted performance of an assigned international or domestic mission, including training and other critical preparations for those missions performance of an assigned operational mission or task; b. the materiel is required to repair or replace damaged or inoperative major equipment in support of critical operational imperatives; c. the materiel is required to repair or replace minor equipment without which critical major equipment cannot meet mission commitments; d. the materiel is required to repair or replace critical operational telecommunication equipment; e. the materiel is required in support of civil emergency purposes; and f. the materiel requirement does not meet one of the above criteria but the criticality of obtaining the item on an immediate basis has been authorized in writing by the Commanding Officer (CO) or their delegated representative. RDD 1-2 Days MPC 1 – This priority code shall be used to demand urgently required materiel, needed within 3 to 6 days, for major equipment undergoing maintenance, repair, overhaul or modification, provided that the scheduled date of release of the major equipment will be delayed solely because of lack of parts and that this major equipment is required for operational or operational training use. It shall also be used to demand essential materiel required to ensure unimpaired operational capability. As in the case of MPC 0 demands, shipping shall be provided by the quickest most efficient means possible. This is an HPR with RDD = 3 – 6 days. MPC 2- Essential. This MPC is used to designate all materiel requirements that do not meet the criteria for MPC 1 and failure to deliver the materiel by the RDD may significantly impact mission mounting operations or exercises; and static operations where maintenance planning and force generation tasks will be significantly affected by the failure to deliver on the requisitioned materiel requirements. Premium shipping is not authorized for MPC 2 requirements. Depots, when and where possible, will ship on next scheduled freight run. RDD of 7-14 days MPC 3 – Routine: This MPC is used for typically describes the day-to-day static operational and training requirements. Materiel requirements for routine, training exercises and scheduled maintenance should be processed by routine demands, which is RDD between 15 and 30 days since they will be known well in advance. This MPC is also used for routine sustainment and system replenishment both in Canada and overseas and they have a replenishment of 30 days. Premium shipping is not authorized for MPC 3 requirements. RDD = 15 – 30 days. MPC 4 – Sustainment/Replenishment/ planning: This MPC is used to order material for planned activities with longer lead times. It identifies the needs of material for upcoming operational, training and work periods which can then be used to extrapolate future materiel requirements. This MPC is used to ensure the necessary materiel is in the right location at the right time. Premium shipping is not authorized for MPC 4 requirements. RDD = 30 day plus.

Answer 26

Coord with Cbt O and other HODs, and meet with your Section Heads. Make necessary contact with shore authorities, to include N02VP, FLog, N7, N8, and F4Log. Areas to be covered in the brief should include: Candidate should recognize it is during hurricane season, which potentially will impact his storing. Personnel - Verify who will be deploying, search for replacements - Give personnel a checklist to fill out - Identify personnel who may have problems - Refresher trg Equipment - Galley - WR Scullery - CO’s Pantry - Cash Counter - IT requirements Admin - Plan and Commence DAG process - Ensure that PeopleSoft entries are up to date - Coordinate Family Briefing by CO - Passports / Wills / 10 continued - PEN Forms - Power of Attorney - Pers Files - PP & S - XEROX/Facsimile Supplies Public Funds - WCF level - Foreign currency requirements - Cdn currency requirements - American currency requirements - Currency exchanges - Review allotments - Printout of pay records, initiate manual pay accounting if required. - Confirm CCPS Access to CSO(Dockyard) Transfer point Non-Public Funds - CFCF loan requirements - CAVs - Coordinate Duty Free/NPF storing requirements - Arrange for Bank Deposits - Plan for Grants Supply - Storing Dates - Critical Spares, replenishment of SSS / Pack ups (Helo, NEO etc) - Rations - Paper - Consignment Stores – Lube Oil, NPF stores, paper, etc. - CBRN kit - Force Protection Kit continued Food Services - Menus, including morale or special meals - Stwd Services/Official Functions - Approval requests for official functions DAOD 1017–1 Annex A - napkins, sterno, chafing dishes, etc General - Contact chandler/ship’s agents - Contact embassy - Discuss FLS possibilities with Flog and F4Log

Answer 27

The option 1: would be to buy the cash from the bank (Ref: MARLANTORD 202-2). The process consists of determine how much cash is to be ordered and break it down into denomination and number of bundles required: 1. For example if $100,000.00 is required, it could be broken down as follows a. 10 bundles of 50$ = $50,000.00 b. 20 bundles of 20$ = $40,000.00 c. 5 bundles of 10$ = $ 5,000.00 d. 10 bundles of 5$ = $5,000.00 2. Have the Logistics Officer approval and contact N8 3. Phone the bank. The bank (Royal Bank) requires at 3 days notice for Canadian funds and 2 weeks’ notice for US funds and 3 weeks notice for other foreign currencies. 4. The bank will need the delivery of the cheque to the bank by noon on the day prior to delivery and the bank arrange for the money to be delivered 5. Complete the cheque payable to the Senior Paywriter and the cheque should be endorsed when dropped at the bank. Proper identification will be required by the bank and do not input in the ACS (Automatic Cashier System) until the cash is delivered. 6. Contact FLOG to request call-up against Standing Offer for cash delivery. The option 2: would be to buy the funds from another ship. The following procedures are to be followed: 1. A MP (Military Police) escort must be arranged 2. The supplying ship will issue R-Series advances and the receiving ship will buy them in ACS 3. The supplying ship will issue WCF receipt (DND 508) and the receiving ship will clear the advances using the WCF receipt. It will appear that the Senior Paywriter is paying back the advances which will increase the WCF 4. Finalize the receipt and add to SA (System Adjustment). The Senior Paywriter has received the cash on board? What should be done next? 1. When Securicor personnel arrive on board, someone from the Pay Office must go up to the brow to sign for delivery. Securicor personnel are not authorized to proceed below decks carrying weapons 2. Counting of the currency must be witnessed in the presence of a CPO2 or higher rand, in case there are errors. If there is an error, ensure the paper band is kept and contact the bank. They will request that the paper band be returned to the bank and the missing denomination will then be replaced.

Answer 28

The purpose of cashier upload is to transfer KRs and SAs from ACS to DRMIS for inputting on proper FIN CODINGS

Answer 29

There is not requirement to process any paperwork for KRs.

Answer 30

1. CF 106 – Acquitance Rolls; 2. CF 52 – General Allowance Claims; 3. DND 99 – Travel Order Claims; 4. DND 508 – Financial Receipt; 5. DND 432 – Accountable advances of public fund; 6. CF 370 – MTEC (Minor Travel Expenses Claims); and 7. CF 78 – Moving Expense Claims

Answer 31

1. Review Senior Paywriter Supersession checklist and read duty of cashier (CFAO 202-2 and FAM chap 68) 2. Cash count of Junior and Senior Paywriter 3. ACS/DRMIS reconciliation 4. Review outstanding vouchers (travel, advances, claims etc…) 5. Review pay record for debit balance and pay voucher file 6. Sign hand over certificate and send to N7 within 5 working days and 7. Change the safe combination and send the new combination to Stad AO for safekeeping

Answer 32

The purpose of these reports is to review members pay records for credit/debit balances. These reports are to be done monthly for the Logistics Officer’s review and also for the SYO’s quarterly Cash count

Answer 33

I would advise the member to make an appointment with SISIP in order get appropriate information about CFPAF (Canadian Forces Personnel Assistance Fund) loan. There are different type of loan available ranging from $500 to $4,000.00 and the member does not required an approval from the Chain of Command The $1,000.00 versus $1,500.00 does not matter anymore. It used to be when ships were allocated $4,000.00 per month for loans. Ships are not allocated this amount anymore. It’s all being done through SISIP now.

Answer 34

1. Outgoing Sub-cashier returns standing advance (cash vouchers and cash totaling full amount of standing advances) to Head-cashier. 2. Head-cashier issues a WCF receipt, original given to the outgoing Sub-cashier and then process a WCF receipt in ACS, which will zero out the standing advance 3. Safe combination must be changed immediately 4. Sub-cashier signs statement of duties memo and reads applicable references (CFAO 201-1 and FAM chap 75) 5. Annex A to statement of duties memo must also be signed and a copy retained by incoming Sub-cashier and 6. Form DND 432 is raised and signed on completion of the new Sub-cashier verifying the standing advance.

Answer 35

1. Head-cashier retains original of standing advance 2. Copy of combination change is given to the Logistics Officer for retention 3. Ensures Pay note is placed in CCPS for standing advance for the incoming Junior Paywriter and deleted for the outgoing Junior Paywriter 4. If the new Sub-cashier is below the rank of LS/Cpl, they must be appointed in writing iaw para 3 of CFAO 201-1.

Answer 36

1. Yes member on SE is entitled to Foreign Port Incidental 2. No member on TD is not entitled to Foreign Port Incidental 3. Foreign Port Incidental inside Canada is $4 CND and $4 US outside Canada per day. 4. It has to be for deployment exceeding 60 days.

Answer 37

1. The Senior Steward is responsible for raising the OPAS claims. It’s processed on CF 52 general allowance claim and the calculation is as follow: number of personnel on board X number of days at sea X 8 or 10 cents (depending if personnel are above/below 250 crew). First and last day at sea more than 6 hours do count as a full day. 2. The CO’s vendor code used 3. Fin Code: 0100AD L101 4418 4. Processed in ACS as a claim paid by cash to the NPF Manager.

Answer 38

1. Claim is created at beginning of each fiscal year 2. CF 52 is completed by NPF 3. Paid out to NPF either as cash, cheque, DFT and 4. Processed in the ACS

Answer 39

Procedure for processing Official Entertainment claim is as follows: 1. CF 52 will be submitted by NPF Manager/Logistics Officer recording the expenses; 2. Invoices for meal from the Senior Cook and invoices for beverages and alcohol from the Exchange Manager will be summarized by NPF Manager and submitted to the people involved. 3. NPF Manager will be paid and at his turn, he will bring the money for meal to the Pay Office to be reimbursed to the ration Fin coding and the money for beverage/alcohol to Exchange Manager. 4. Claims will be paid out to NPF, they will provide a NPF receipt (CF 602) to be attached to the claim and 5. Copy of finalized claim must be forwarded to MARLANT HQ/VP

Answer 40

1. R&R are for CEFCOM (Canadian Expeditionary Forces Command) deployment; 2. Ship must be deployed 4 months and plus; 3. Member must be on theatre at least 60 days to be eligible 4. R&R funds are provided to CEFCOM deployed operations for the purpose of enhancing the morale, well being and quality of life of deployed members 5. Ships tasked for deployment where these funds apply will be briefed directly by CEFCOM staff and have direct liaison with CFPSA via CEFCOM J8 for the management of these funds. The predeployment briefing will provide all the required directives. To process to claim R&R Fund the following rules apply: a. The amount payable to each member will be determined by the ship b. The amount is prorated for those members who join the ship late or depart the ship early; example: if a total amount claimable is $250 for a 6 months deployment and a member is only deployed for 3 months, then $250/6= $41.66 max claimable per month. The member is entitle to $41.66 x 3 = $125. c. Example of claimable items with receipts are: Hotel accommodation, Transportation, Meals, Tours. d. Items that can not be reimbursed are those purchased for personal use such as clothing, electronic, souvenir or gifts. e. Alcohol can not be claimed f. Receipts must be provided g. Money will not be cashed out to members if R&R not used Procedure for processing R&R Fund claims is as follows: a. Member provides receipts to Sub-cashier for reimbursement b. Sub-cashier completes the Unit’s R&R form and obtains the member’s signature for receipt of the money c. Sub-cashier then sells the R&R form and receipts to the Senior Paywriter who then compiles all receipts and generates a CF52 d. Claims is generates using Vendor Code for CO and e. Claim is then processed in the ACS

Answer 41

When a compulsory payment has been ordered against a CF member in the Halifax area, the following actions must be taken, regardless of where the member is serving: 1. When the garnishment documentation is received: a. The Senior Paywriter must date stamp the document. This is very important as the CF has only 30 days from the date of receipt to action the documentation. Otherwise an Officer commanding a Command has to order the payment iaw QR&O 207. b. Fax the document to the Legal Assistant at DJA (Deputy Judge Advocate) Greenwood, with the following information: i. Member’s SN, Rank, Name, Initial, Mosid ii. Unit and unit’s CO iii. Comment on whether the documents held are original, copies or certified true copies. 2. No action is to be taken against the member’s pay account until a written response is received from the DJA (Deputy Judge Advocate), who will rule on the legality of the payment order. Once this is received, Ship’s Pay Office staff must complete Annex A and B to FAM chap 108 for the CO to order the payment 3 Once the annex A and B to FAM chap 108 are completed and the CO has served the individual the appropriate documents, the compulsory payment is entered in the CCPS for payment.

Answer 42

1. No, she can not do that. If the wife is seeking for a compulsory payment in relation to arrears owing pursuant to a Financial Support Order, she must first obtain a judgment for the amount of the arrears if not addressed specifically in the Financial Support Order, and then request a compulsory payment for a judgment debt in accordance with QR&O 207. 2. The CO must do the same as the question above, upon receiving the written response from DJA (Deputy Judge Advocate), who will rule on the legality of the payment order

Answer 43

The DJA (Deputy Judge Advocate) at 14 Wing Greenwood has been tasked with reviewing all compulsory payment matters in the Atlantic Region. He/she provides legal advices and recommendations to the CO of the member concerned. Can be reached at the DJA (Deputy Judge Advocate) Greenwood Office at 902-765-1494 extension 5623.

Answer 44

1. NPF will request the Head cashier to deposit the funds in the NPF bank account via DFT 2. The Senior Paywriter will raise an advance in the name of the Senior Steward given that the NPF banking information should already be inputted in ACS; 3. The Senior Paywriter inputs advance in ACS. The method of payment is DFT 4. Senior Paywriter sends the DFT to DMPAP (Directorate Military Pay Accounting Processing) 5. Once confirmation has been received that funds have been deposited to the NPF bank account, Senior Paywriter accepts cash from the Senior Steward and raises DND 508 receipt, input and finalize the receipt in ACS and 6. The pink copy of the receipt and advance is placed with DFT file while the Senior Steward retains the yellow copy of the receipt.

Answer 45

1. WCF (Working Capital Fund) – used when a member is paying back an advance and 2. RGDF (Receiver General Deposit Facility) – used when money is going to be charged against a Fin Code; example; NPF Manager giving money to rations coding or member crediting money to his pay guide.

Answer 46

A was inputted using new fiscal year instead of old fiscal year

Answer 47

Statutory set-offs are most commonly issued by the CRA (Canada Revenue Agency) to collect money from a member for income tax arrears. 15 days to process after the ship receives it.

Answer 48

The purpose of the 6173 Report is to reconcile DRMIS to ACS using your daily balance sheet. The 6173 report is used to identify items that have been uploaded from ACS to DRMIS ( SAs and KRs) and it is done daily

Answer 49

No, it has to be for more than 48 hours

Answer 50

5 working days

Answer 51

1. If NPF Manager has enough fund available on his holding, ask him to do a deposit; 2. If sailing in company with other Canadian ships, arrange for fund transfer between ships. Inform the GLC who will then coordinate the transfer based on availability of delivery means and the current operation; 3. Request fund from the ship’s agent; 4. Arrange for an electronic transfer of fund via email with Halifax Base and the local bank; 5. Routine Order’s entries requesting that crew members that have cash to deposit to their pay account to do so; and 6. Contact Canadian embassy if all fails.

Answer 52

1. It’s obvious that the cook has a problem financially speaking. Bankruptcy is a serious endeavor because it puts the member in a situation where he won’t be able to borrow or have a credit card for the next few years. Since we are sailing in a week, arrange meeting with the member and his supervisor to find out why he owes so much money. Then, make an appointment with SISIP (Service Income Security Insurance Program) where the member will be able to meet a financial advisor. From there SISIP will provide the member with various plans or options, which may include remedial, preventive or informative counseling, a CFPAF (Canadian Forces Personnel Assistance Fund) loan or grant, recommendation to third party professionals for assistance with debt consolidation, orderly payment of debts, consumer proposal or assignment in bankruptcy. If you suspect the member to have an addiction problem such as gambling, refer to CF Hospital Services. 2. Since we are sailing in a week, see if you can land the member. Contact CPO1 Hann (MOC advisor for the Cooks) to see if we could get another cook. 3. And of course, in the process, the CO and XO must be kept fully informed

Answer 53

WCF is an accountable advance like a Line of Credit to an accounting Officer for issuing other accountable advances & for making payments of pay & allowance, travel & moving expenses, & other expenditures authorized by service regulations & orders. Ref: FAM 70 para 3

Answer 54

Where possible every CDBA cheque drawn shall bear the signature of the Accounting Officer or another finance Officer at the unit, and the signature of another commissioned Officer authorized by the comptroller to a maximum of 6 signatures. In circumstances where a commissioned Officer is not available, PO1, CPO1&2 may be authorized to sign CDBA cheque. NCM can only sign for a maximum amount of $250k. This means that they will have a signing authority with the bank. Ref: FAM 79 para 26-27

Answer 55

An SA could increase if a member is putting money on his pay guide; therefore the deposit cash and have a negative SA.

Answer 56

1. Section 99 of FAA (Financial Administration Act) prohibits banks from charging for cashing cheques or other negotiable instruments. Accounting Officer should be careful that such charges are not accepted 2. A DBA (Departmental Bank Account) shall not normally be placed in an overdraft position. If an overdraft occurs and an overdraft charge is levied, the Accounting Officer shall try to have the bank cancel the charge. If these efforts fail, full particulars of the amount and reasons for the overdraft shall be provided to DPS (Directorate Pay Service) through Command HQ. DPS will either attempt to have the charge cancelled, or will authorize payment of the charge from public funds ( providing the appropriate Fin Code as well direction, if required, on the administrative recovery of the charge for the Accounting Officer)

Answer 57

1. Daily, when the accumulated value of paid disbursement voucher exceeds $5000 2. Under the supervision of the verifying officer, when the WCF account is verified; and 3. At least weekly

Answer 58

1. When any travel, moving, general allowance, acquittance roll, and miscellaneous claims, that may be paid by an Accounting Officer as prescribed in various DND orders and regulations are compiled together for the Logistics Officer’s signature of section 34. 2. And the cashier can not have access to the SAs after they have received section 33 approval

Answer 59

No, the member did not follow the proper procedure. A standing advance shall not be handed over from one person to another. The transfer will be made by a refund of the existing advance by the present holder and the issue of a new advance to the new holder.

Answer 60

Outstanding DND 432 for standing advances shall be totaled and included in the total cash vouchers

Answer 61

1. Determine all levels of the WCF 2. Ensuring that all claims and petty cash statement contain necessary certification before payment; and 3. Checking and certifying all related requisitions for payment and SAs

Answer 62

1. The custody and disbursement of public fund – cash 2. The submission of paid vouchers to the Senior Paywriter 3. The daily balancing of public fund in ACS

Answer 63

1. Report the incident immediately to the CO 2. CO may then authorize a reporting delay up to 72 hours to investigate/reconcile 3. If not reconcile within 72 hours, can not find the error send message of loss of public fund to NDHQ DGFIN and info MARLANT HQ and N71 4. CO is required to call an BOI (Board Of Investigation) 5. A copy of all supporting financial documents held by the Logistics Officer shall be submitted to DMPAP (Director Military Pay Accounting Processing) and info Formation Comptroller within 90 calendar days of the date the loss of public funds was discovered; 6. All the SI/BOI findings must be forwarded to NDHQ and info Formation HQ within 21 days; and What if criminal activity was involved in the previous scenario? 1. The CO shall contact the MP (Military Police) immediately; 2. BOI will be delayed when investigation interfere with MP investigation 3. DMPAP, N71, RCN and CCFL must contacted What if you count the money twice and the money is still not there. You decide to recount the money a 3rd time using different people, verifying all financial vouchers a 3rd time and daily balance sheet. Well, you know that the Junior Paywriter had to be left alone in the Pay Office while looking for a 3rd party to do a 3rd recount. Now magically, the money is all there. What do you do? 1. Talk to XO/CO about your findings. Obviously stealing occurred 2. Where a criminal act is involved and the perpetrator admits guilt, the requirement to conduct a SI or BOI may be waived at the CO’s discretion 3. Relieve the member from his duties 4. Administer a disciplinary action and remedial measures; 5. Financial counseling for the member if in financial distress to prevent recurrence 6. Inform DMPAP, N71, RCN and CCFL of the incidence, including any disciplinary action taken and any action taken to prevent recurrence; 7. D Military C, and Career Manager should be informed

Answer 64

Any claims or acquittance roll paid by the Head-cashier

Answer 65

When still outstanding; example: as soon as an accountable advance is paid, the DND 432 becomes a cash voucher and the original copy must be safeguarded as cash.

Answer 66

Upon reception of the invoice from Mastercard, compare with purchase register attached and all attached invoices, assign Fin Code in DRMIS and verify section 34 statement and this is done monthly.

Answer 67

1. A member who has been overpaid can have his wage garnished for a full recovery, however to ease potential financial burden, the CO can authorize an extended recovery period for up to a year. Anything longer has to go a higher authority. 2. An Officer or non-commissioned member shall normally make refund of the amount of an overpayment in either one lump sum or by monthly deductions in the pay account in amounts not less than the monthly rate at which the overpayment was made.

Answer 68

Weekly at a minimum or when the total of your SAs documents is equal or greater than $5000

Answer 69

1. Reasonable expenditure 2. Proper signatories 3. Accuracy 4. No math errors

Answer 70

1. Local Control Purchase Authority 2. LCPA is local procurement and it is material purchased directly from trade or through PWGSC (Public Work Gorvement Service Canada)

Answer 71

1. Payable At Year End 2. PAYEs are created for goods/services received prior to or on 31 March old fiscal year such that the cost is reflected and used by old year funds 3. Must have supporting documenents 4. All PAYEs must be closed by 31 Jan of the current fiscal year.

Answer 72

1. Major equipment 2. Military pattern footwear/clothing 3. IT 4. Communication equipment 5. Furniture 6. CBRN (Chemical, Biological, Radiation, Nuclear) equipment 7. Weapons 8. Ammunition 9. Fuel

Answer 73

1. Commitment control is a budgetary concept use at local and national level to have the best picture possible of the free balance of a budget allocation; 2. A commitment must be recorded once an obligation is created. However, it is recommended that recording begins as soon as an intent involving the expenditure of public fund is initiated. The DRIMS is the preferred departmental system of recording commitments and intent of expenditures; 3. However, other systems such as spreadsheet and manual records may be used for lower value transaction. In a financial language we are talking about soft commitment when we refer to fund reservation(that is the normal practice on board the ship) and hard commitment when there is a commitment number assigned to an expenditure for important expenditure; 4. As a minimum, commitment records must contain the following information: a. Purpose/nature of the transaction b. Name of the vendor or payee c. Amount of the transaction d. Financial coding; and e. If applicable, details of multi-year commitments; 5. Seniors Managers must be able to asses the availability of funds (free balance) that could be used to address changing priorities. The information must be timely and easily accessible regardless of the recording method selected. Resource Managers must review and monitor their budgets at minimum, on a monthly basis to ensure their commitments and expenditures are accurately recorded and do not exceed their approved budget. Commitments should be reviewed periodically and adjusted to reflect any contract or timing changes and to ensure that accuracy of the free balance is maintained.

Answer 74

Temporary advances shall be accounted for not later than 15 days after the purpose for which the advance was issued.

Answer 75

1. First section 34 must be applied; and 2. Payment can be done by: a. Cash b. DRMIS (before FMAS) c. Acquisition card d. Fin Code provided e. Cheque d. Thru Flog (Formation Logistics) customer support cell e. Ship’s agent/chandler

Answer 76

1. The difference between a monthly cash examination and quarterly cash verification is that the RICE is conducted by anyone who is above the rank of PO2/Sgt. The quarterly cash verification however is conducted by the Logistics Officer. These verification should always be started before the pay office is opened for business as the pay office should balance prior to starting the verification; 2. Monthly – XO responsibility assigned to a Junior Officer or PO2 & above; 3. Quarterly – the Logistics Officer responsibility and what to look for: * Report 6173; * Check debit/credit balances; * Uploads are occurring weekly or at 5k; * Combination lock change every 6 months or as required if compromised; * Review open ARs (Acquittance Rolls); * Examine outstanding vouchers, advances and claims; * Standing advance – call in the member to verify and that it is annotated on their pay guide and advances are finalized within 15 days from the last day of leave/TD, etc * Acquisition cards for members are annotated on the member’s pay guide; and * Daily cash counts are conducted. 4. CCPS, pay guide check for: • Check clerks pay guide to ensure that they have not tampered with own pay; • Debit balance; • Excessive number of casual payments; • Pay office clerk pay guide are annotated and check for casual payment on their pay guide; and • All imprest holder annotated, and check Junior Paywriter standing advances. 5. Look in out basket, overall pay office is clean and in order.

Answer 77

1. Cashier could give himself an advances. This is just a matter of filling out the advance form and taking the cash. The WCF would continue to balance. Therefore, the only way that the auditor could discover the misappropriation of public funds is by carefully analyzing the advances and ensuring that they are legitimate. Signature would have to be closely examined to ensure forgery was not occurring. It would be prudent to check the due date of advances to ensure that none have been outstanding past the date; 2. Cashier could write a claim to him and forge section 34 signature (Logistics Officer’s signature). It could pass detection if the claim appeared legitimate; 3. Cashier could dip into his safe on Friday and replace it after the week end. The only way to detect that would be to do a surprise cash count on Monday morning; 4. Cashier, knowing the tendency of member, could forge the member’s signature on ARs (Acquittance Rolls) therefore small quantities of cash, which overtime add up to a significant amount. This would be very difficult to detect. The only person who would notice it would be the member himself through analysis of his pay guide; 5. Cashier submits receipts more than one; and 6. Invoices resubmitted/created false ones.

Answer 78

1. Ensure once the SAs (System Adjustments) have been entered, completed and reviewed, the Paywriters don’t have access anymore; 2. Review claims/advances etc…very carefully; 3. Doing daily balances; 4. Quarterly/monthly verification are done; 5. Inspect pay guide monthly; 6. Verify signatures on advances/claims/ARs; and 7. Bring in advances holders to verify advances

Answer 79

1. The rate of exchange is set twice/month by DMPAP (Director Military Pay Accounting Processing) based on the Bank of Canada; 2. To buy 100 USD x rate of exchange (1.14) = 114 CDN • If the rate of exchange increases, it costs more to buy 100 USD therefore loss on exchange • If the rate of exchange decreases, it costs less to buy 100 USD, therefore profit on exchange 3. An SA (System Adjustment) is automatically created in DRMIS 4. All claims should be processed before changing rate of exchange, as well bring back any advance from the sub-cashier. It is recommended that after SA or rate of exchange, issue another advance to the sub-cashier.

Answer 80

You should immediately determine how much money you are going to need to make payday. One requirements are known, the following courses of action are suggested and keeping the XO/CO fully informed throughout the process: 1. The problem can be quickly resolved if Royal Bank has a correspondent at the port now being visited. If Royal Bank in the current foreign port accepts to change a DCBA (Departmental Central Bank of Canada) cheque from the Senior Paywriter, then there is no necessity to contact Ottawa to make arrangements. But if there is no agent available to facilitate the transaction with the bank, then, contact Ottawa through N71 who can deposit money under the Senior Paywriter’s name in a bank where the ship is actually docked and the Senior Paywriter can get the money once the moneyis ready. In ordor to do so, port authorities must be informed because an armed guard will be required to escort the money to the ship. 2. Use the agent if borned to get the money delivered to the ship’s upon arrival (what we do in Nuuk, Greenland during Ops Nanook) 3. Another option would be to use helo/Rhib transfer if not too far from the port that the ship will missed to get the money and of course this option will based on operation requirement; 4. If all fail, engage the NPF Manager and see how much cash he has available and ask him to make a bank deposit and use that cash to pay the ship’s company; 5. As a last resort, inform the ship’s company that payday will be held in 2 instalments – a part prior to entry into the port and the remainder after receipt of money in foreign port.

Answer 81

1. The money borrowed at a higher interest rate set by TB (Treasury Board), which means the more money borrowed the more expense to the CF. therefore, there is a strict guidelines referring to acceptable WCF levels. For example, appropriate level of WCF should be driven by OPSKED (Operational Schedule) and there must be a rational into wanting to increase WCF level for every unit in the Fleet. Furthermore, higher WCF level may cause the number of fraud, theft to occur and other misappropriation of public funds. 2. Basically, too high WCF = government incur an expense on the interest;

Answer 82

RGDF receipt does not affect WCF since you are accepting cash in return for a receipt. Money goes into a GL

Answer 83

1. Cash verification; 2. Examination of internal control including authorization and security; 3. Accuracy of financial transaction; 4. Compliance with finance regulations and orders; 5. Quality, accuracy and timeline or reports, collections and payments; 6. Control and accounting of corporate credit cards; 7. Compliance with tax regulations; 8. Review of advances and signing authorities; 9. Customer satisfaction; 10. The team will verbally brief the CO at the beginning and end of each inspection; 11. In Logistics Officer’s debrief, observation are received which will be in the written report to the CO; 12. The Logistics Officer is required to act upon these observations and take corrective actions to avoid reoccurrence; 13. Formal written reply will be submitted within the time frame specified in Flog/N71 report; 14. The team will conduct follow-up during the next inspection; 15. LCI is based on a point system;

Answer 84

Letter signed by the CO annually that attests to the fact that he has expended public funds according to all regulations and directives as honestly and judicially as possible. The Letter of Attestation is to TB (Treasury Board) via Formation Comptroller through the chain of Command.

Answer 85

1. Funding for any mission is based on the premise that every activity conducted by HMC Ships require a different allocation of resources. Effective funds management is the application of resources to approval activities in the most cost effective and efficient manner. ``` 2. Resources directly linked to activities are: • Fuel • Rations • Port services • Communications ``` ``` 3. Resources linked to Ops • LTA (Leave Travel Assistance) • TD (Temporary Duty) • OPAS (Operation Amenities Support) • Benefits: phone calls/card, Foreign port incidentals, etc... ``` 4. Resources non linked to funding by mission • LCPA (Local Control Purchase Authority) • NPF grants

Answer 86

As the Logistics Officer my role is to find out why it’s taking too long to satisfy demands. In doing so, some considerations must be taken into account: 1. Why does it take too long to get simple demands; 2. Talk to account section supervisor; 3. May be manning shortage; 4. Review with the account supervisor the procurement process and find out how long it takes to process any normal demands; 5. Ensure the buyers have appropriate training EMC (Expenditure Management Course) and CCC in order to apply section 32 and 34; 6. Check availability of personnel to take the courses; and 7. Review the responsibility of the cards holder as well the security of the acquisition card After having tried to find the sources of the problem, here some corrective measures that can be put in place in order to increase the productivity of the Supply Tech when trying to action demands for the ship’s company: 1. Seek with the Account supervisor if we can satisfy demands more rapidly; 2. Talk with HODs and XO of their requirements, complaints; 3. If necessary, have the HODs and XO take the EMC/CCC course and contract training for acquisition card course; 4. Explain consequence of fraud, mis-use and abuse of acquisition cards; 5. Re-iterate credit limit versus contracting authority; and 6. Re-iterate responsibilities, security and use of the card – LCPA spending according to HOD’s allocated budget.

Answer 87

1. Fraud or misuse of acquisition cards may result in disciplinary and administrative action. Administration action can include, but not limited to, cancellation of the card holder’s contracting authority and acquisition card. Any offence may be reported to the CO and to the Regional Acquisition Card Coordination. RC Manager who fails to take appropriate action, or who directly/indirectly tolerate or condone improper use of the card shall be held accountable. Individuals will be held responsible for any losses to the Crown resulting from fraud or misuse and action will be taken to recover those losses; 2. Explain to the HOD his budget allocation and consequences of frivolously spending/overspending will put the unit’s CO in a bad position at year end; 3. See if behaviour changes afterwards. If not, tell XO, CO and administrative action that can be sought.

Answer 88

Shall be attached to the claim, any applicable receipts, and the signed copy of annex B and a list of all attendees to include guests and hosts and any supporting documentation.

Answer 89

Provide guidance and explain why this request is contrary to regulations. If he persists, request assistance from the XO. If all fails, send him an email confirming that although not compliant with his decision, that you will do it iaw his directions and orders.

Answer 90

1. Daily – cash holder; 2. Monthly – XO’s surpise cash count; 3. Monthly – WCF holder; and 4. Quarterly – the Logistics Officer verification.

Answer 91

After review of the ship’s program, discussion with the HODs, XO and CO and a review of OPSKED, the following are estimate expected disbursement in the following areas: 1. Military pay; 2. Foreign currency; 3. TD travel; 4. LTA; 5. Public grants; 6. Laundry; 7. Miscellaneous purchases; 8. Fuel – although handled by Linda Singer at N31; 9. Estimate expected NPF revenue that can be transferred to the WCF; and 10. Estimate any amount that you will be able to write as a DCBA cheque to cash in foreign port.

Answer 92

The Service Income Security Insurance Plan is a group insurance plan available to members of Regular and Reserve Forces. Enrolment is on a voluntary basis except (1) Compulsory Long Term Disability, (2) Accidental Dismemberment Insurance Plan and (3) General Officers Insurance Plan. The plan operates as a non-public funds entity and is considered a division of the Canadian Forces Personnel Support Agency (CFPSA). SISIP also has a Financial Services division, which provides financial products and services to current and former CF members and their families. It offers financial counseling, planning and education services. SISIP operates in 3 mains areas which are: (1) insurance division, (2) financial planning and (3) Canadian Forces Personnel Assistance Fund (CFPAF). 1. Insurance division • Long Term Disability Insurance; • Term Life Insurance; • CF accidental dismemberment; • Spousal Disability. 2. Financial planning • Investment products; • Income tax preparation; • Financial education; and • Financial counselling (remedial, preventive and informative counselling). 3. Canadian Forces Personnel Assistance Fund (CFPAF) Minor disbursement grants: $50 - $200 to relieve immediate distress; • Self improvement loan program: $1000 - $5000 to prevent distress; • Financial distress grant and loans: $5000 (grants) and up to $25K (loan); and • Education assistance loan: $1200 - $4000 with lifetime maximum of $16k

Answer 93

1. An AO (Accounting Officer) may accept a personal cheque when the cheque is used to repay all or part of an accountable advance; 2. No 3. The cheque must be brought to CSOR where they will be able to process it.

Answer 94

It the bank returns a personal cheque, the amount shall be recoved from the individual in cash or by CF 106 (Acquittance Roll). The personal cheque shall not be accepted again for payment. An AO who believes that a returned personal cheque can not be recovered after 60 days of its return, shall report the cheque as a loss of public funds in accordance with CFAO 202-4. Notwithstanding its recovery, the full details of each occurrence of a returned personal cheque shall be reported to the DPS (Director Pay Services) by message.

Answer 95

1. Safe • $50K – approved safe with security measures in place : walls are floor to ceiling, lighting after hours, locking bars on the windows etc.... 2. Combination • Changed every 6 months; • On supersession; • When suspected to be compromised; • Junior Paywriter combination is held with the Logistics Officer/CO in sealed signed envelop; and • Senior Paywriter’s combination is held at Stad by the AO (Accounting Officer)

Answer 96

1. When proceeding on leave (maximum of 30 days) 2. TD or posting (maximum of 30 days) 3. When a CF member is granted a compassionate leave and transportation at public expense is not authorize. Advance of pay is not to exceed cost of transportation to and from the place of authorized leave. This advance requires the approval from the CO.

Answer 97

1681 – UIC (Unit Identification Code) AK – Hierarchy; Chain of the Command in the organization L101 – Fund (The 1 represents vote 1); source of funding/spending authority 2106 – General Ledger. In every day life, the general ledger classifies and records financial transactions by type: asset, liabilities, equity, expenses and revenue within DND. 1700645 – Internal order number. Internal order is cost collector by activity and by course. It is permanent and may be grouped into an IO Group. This field is not mandatory.

Answer 98

1. Ship’s fund loan; 2. CFPAF (Canadian Forces Personnel Assistance Funds) loan through SISIP (Service Income Security Insurance Plan); 3. Self Improvement loan program through SISIP from $500 - $5000; 4. Pass the hat; 5. MARLANT assistance fund; and 6. CSOR do manage one assistance fund...but which one????

Answer 99

1. ACS (Automated Cashier System) for processing negotiable documents into DRMIS 2. CCPS (Central Computerized Pay System) used to pay CF pay and allowances 3. DRMIS (Defence Resource Management System) formally FMAS (Financial Management Accounting System); both ACS and CCPS are ultimately uploaded into FMAS.

Answer 100

1. Ship’s agent 2. FLS (Forward Logistics Site) 3. DCBA (Departmental Central Bank of Canada) 4. Another ship 5. NPF (Non Public Fund)

Answer 101

1. For travel duty for 1 calendar day – maximum of 7 days 2. No advance is taken 3. Meals claims have supporting documents (receipt etc...) 4. We are responsible to pay our way to & from work 5. MARLANTORD – for flash up

Answer 102

1. Authority 2. Addition cash holder/errors and mathematically correctness 3. Fin code 4. Incidental are properly calculated and not double entered 5. Original receipt/proper statutory declaration attached 6. NPF CF 52 – proper rates 7. Recovered advances if issued 8. Signatures, section 34/certification of claimant/approving authority 9. Required messages: posting/TD/move 10. Require signature 11. Look at all timings, date and details to ensure that they agree with the entitlements that the member have received Note: approval for TD must be supported by message with applicable FIN CODE or CO authorization. The CO’s message must be from CCFL and usually an email as an approving authority is sufficient. Separation expense is abated by leave and TD

Answer 103

1. Split contracting 2. Cash advances 3. Vehicle repairs 4. Fuel 5. Travel 6. Safekeeping 7. Only name that appears on the card can use the card 8. Not rotating suppliers – we want a variety of suppliers share in business 9. Per purchase limit 5k excluding HST 10. Standing offers exist, so we should use them 11. Quotes

Answer 104

1. LCPA, rations, communication, port services, TD/grants | 2. The control authority is A-FN-100, delegation of financial authority for DND and CF.

Answer 105

No, the maximum amount would be $250k.

Answer 106

CFTDTI – Canadian Forces Temporary Duty Travel Instruction

Answer 107

- It is created when the Senior Paywriter writes a cheque or purchase cash.

Answer 108

1. Comprehensive allowance is a daily allowance that includes some or all of meal cost, incidental expenses, transportation costs and accommodation expenses; 2. Composite allowance is a per diem compensation for meals and incidental expenses

Answer 109

1. When CF members are required to work through normal meal hours as approved by their supervisor. This primarily refers to lunches, however, breakfast and dinner may apply on rare occasions. That being said, a reasonable delayed meal hour does not constitute an entitlement to a meal at Crown expense; 2. When CF members are required to attend conferences, seminars, training sessions, meeting or public hearing during the weekend or holidays, where meals are not provided by a third party; 3. When CF members are required to attend formal full-day conferences, seminars, training sessions, meetings or hearing and meals are a required part of the proceedings; 4. When CF members are on ration strength but because of an absence on authorized duty are unable to take a meal at the mess and have not been provided with a box lunch; and 5. When CF members are required to work outside the primary work place, and their participation in an intensive task force or committee work is enhanced by keeping members together over a normal meal period.

Answer 110

1. Cost 2. Duration 3. Convenience 4. Practicability 5. Safety

Answer 111

The applicable rate the entire journey shall be that which applies to the geographic area where the journey begins.

Answer 112

No, any taxi ride below the cost of $10 does not need receipt to be reimbursed and reasonable gratuities will be reimbursed as well.

Answer 113

Yes as long as it’s a reasonable amount.

Answer 114

No. On overnight stay in Canada, bottles of water are already calculated in the incidental expense allowances

Answer 115

1. No the CO can not increase the entitlement. For operational/other exceptional circumstances, the Minister of National Defence may increase the maximum amount of excess military baggage on TD that may be shipped. The request for approval must be forwarded to DCBA (Director Compensation Benefit and Allowance); 2. The maximum amount of military baggage that may accompany the member is 100kg plus the weight of baggage conveyed at no charge by the transportation company

Answer 116

1. Receipt of separation expense 2. Receipt of Survey allowance 3. Receipt of Field Operation allowance 4. Receipt of Casual sea duty 5. While in hospital

Answer 117

Yes. He is allowed to receive full incidental less the Separation expense portion on IR.

Answer 118

Yes. Members who are required to occupy any accommodation overnight other than their residence at their normal place of duty are considered to be on TD status. Accordingly, such members shall be entitled to incidental expenses.

Answer 119

1. Breakfast - $15.60 2. Lunch - $14.85 3. Supper - $40.85 4. Incidental - $17.30 for the first 30 days

Answer 120

1. Breakfast – leave home before 06:30 2. Lunch – be on the road 11:30 – 13:00 3. Supper - arrive home after 18:00

Answer 121

1. 250 kms after having worked a full day; 2. 350 kms after having worked a half day; 3. 500 kms on any day when the CF member has not worked

Answer 122

1. High – 53 cents; | 2. Low – 17.5 cents

Answer 123

I will advise the member depending on the amount of money needed that there are several avenues he can pursue to get financial assistance. The following are some of them: 1. Self Improvement Loan Program through CFPAF (Canadian Forces Personnel Assistance fund) range from $500 to $5000. Application is done through SISIP (Service Income Security Insurance Program); 2. Financial Distress Program through CFPAF range from $5000 (grant) and up to $25,000 (loan). Application is done through SISIP. This program is a combination of loans and grants. Usually to face urgent distress call like medical; 3. NPF loan; up to $2000 may be borrowed from the ship fund; 4. Bank loan; and 5. Interview the member with the Base financial counsellor who can advise on consolidating loans, etc...

Answer 124

It the individual’s responsibility to be aware of the amount of pay due and that overpayment be reported immediately. Action to recover the amount of the overpayment is usually made in one lump sum. However CO can grant an extension up to 6 months to repay if the recovery will cause financial hardship on the member. A further extension may be granted by going through Formation HQ

Answer 125

``` 1. Monthly: • Stocktaking of canteen/messes • NPF imprest verification • NPF/PF cash counts • Verification of serial numbered forms • NPF bank reconciliation • NPF distribution of profit • Logistics Officer sub cashier advance verification • HST remittance • Income tax remittance • Base fund/CFCF levies • Monthly fuel report • Budget report • Consumption report • Credit card reconciliation • NPF audit voucher • Wages distribution 2. Quarterly • Q-reports • Review of staff pay guides • Quarterly report of write off • Quarterly food report • Stocktaking of messes/canteen/warehouse/imprests • Mess meeting • 100% stocktaking of ration • 100% small arms verification 3. Semi-annually: • NPF semi annual statement report in October • NPF year end report in april • Safe combination change • NPF properties muster • PFMG • Accumulated losses in a single unit of NPP exceeding $1000 over 6 months period of fiscal year ``` 4. Annually: • WCF requirements • CDBA cheque requirement • Annual verification of delegated financial signing authorities • Grants • Letter of financial management attestation • T4 for NPF employees • Verification of sport’s equipment and F & E • Ammunition verification

Answer 126

The CO is authorize to grant 14 calendar days compassionate leave.

Answer 127

All claims for the CO have to be authorized and signed by CCFL Commander. At this point we are talking about section 32 of FAA. Once the claim is back to the sign the SYO will exercise section 34 signing authority for the Fin Code. And finally the Senior Paywriter will exercise section 33 payment.

Answer 128

Governor General or behalf of the Queen.

Answer 129

The BOI President/SI investigator shall: 1. Provide written notice to the person that he is likely to be adversely affected by the evidence; 2. Advise the person as to whether or not he will be called as a witness by a BOI or requested to provide a statement to an investigator of an SI; and 3. Include with the written notice a copy of the terms of references

Answer 130

1. CO; 2. An officer/non-commissioned member authorized by a CO to lay charges; and 3. An Officer/non-commissioned member of the Military Police assigned to investigative duties with the CFNSIS (Canadian Forces National Investigation Service).

Answer 131

1. By the 7th of each month for review to AJAG’s Office in Ottawa; 2. The RDP are held on the unit Registry of Disciplinary Proceeding.

Answer 132

1. CO is authorized to make additions/deletions to a conduct sheet 2. CO is responsible for the maintenance of accurate conduct sheet on board; but this responsibility can be delegated the Chief Clerk; 3. The form used to compile the conduct sheet is CF 569; 4. Any notorious conduct can be part of a conduct sheet; 5. When a member is re-enrolled in the Regular Force, entries from the conduct sheet used during the member’s previous service shall be included on the new conduct sheet; 6. When an entries are removed from a conduct sheet, any remaining entries shall be entered on a new conduct sheet and the old conduct sheet shall be destroyed; and 7. The reference is DAOD 7006

Answer 133

1. Imposed Relocation Program; | 2. DCBA (Director Compensation Benefits Allowance) – Canadian Forces IRP directives.

Answer 134

Posting allowance is intended to provide compensation for the turbulence associated with relocation of regular CF members, which is based on CF members’ monthly rate of pay and COS date.

Answer 135

An approved delay in moving dependants, household good and effects for specific period of time.

Answer 136

The place at which a CF member or former CF member intends to reside following release from the CF.

Answer 137

1. The member has 21 days to contact Brookfield – Service provider after receiving a posting message; and 2. There is a 2 years time limit from the COS date to receive reimbursement on relocation benefits.

Answer 138

1. A standard HHT includes up to 5 days at the new location, for the CF members and/or spouse. The total duration, including travel time should not normally exceed 7 days and 6 nights 2. A HHT is given to a member who has not secured accommodation at the new place of duty whereas a Destination Inspection Trip is for a member who has already secured accommodation, purchased property or officially contracted for the construction of a replacement residence.

Answer 139

1. 60% of kilometric rate; | 2. In Nova Scotia, that will be 60% of 53 cent → 32 cents for high rate and 10.5 cents for low rate (17.5 cents).

Answer 140

1. The purpose of ILM&M is to provide reimbursement within prescribed limits during the time when: • HG&E (House Goods and Effects) are being packed and loaded; • HG&E are being unpacked and unloaded; and 2. HG&E are necessary separated from CF members for reasons beyond their control. 3. Member is entitled to: • Up to 3 nights → lodgings → Meals/Miscellaneous expenses → place of origin; • Up to 2 nights → lodging → Meals/Miscellaneous expense → destination

Answer 141

Up to 1 month.

Answer 142

1. Sea pay → boots on/boots off – sea pay policy; 2. Basically, when a member is on temporary Medical Category and it passes 6 months periods, that it is combine med cat or not 6 months is the key here, the sea pay must cease; 3. Now in saying this, it does not apply all the time. If a member has an addition T3, which would make it 9 months altogether but not landed, member retains sea pay. Member has to be landed. Rule of thumb is that if the member is still doing duties on board, he basically retains his sea pay. Member could be found seasick chronic, but as long as he is doing duties on board he is still entitled to his sea pay according to MARLANT policies; 4. Once the paperwork arrives on board from the hospital, the Chief Clerk passes it on the XO and the member’s chain of command. Once it has been signed by all, the distribution is done and copy to CM (Carrier Manager), copy to personal file and the pay guide will be amended at this point.

Answer 143

1. Weekly – outgoing correspondence register → general/restricted 2. Weekly – correspondence register 3. Weekly – charge report 4. Monthly – consumption report; 5. Monthly – C&P (Counselling and Probation) register 6. Div Note at CO’s discretion can be done quarterly/semi-annually.

Answer 144

1. All correspondence in/out is logged into a register, passed to the XO, and then forwarded on to the proper department. Once appropriate personnel have seen it, the required requests are auctioned by the Ship’s Office. 2. As far as outgoing mail, it is log on the register. A copy made for ships file and float file (float file is pass around at the end of each month for all the department) and correspondence is mailed. If it is an important nature or if it is protected B and higher, it is send with 728.

Answer 145

The contingency cost move for personal reason shall only be considered to deal with exceptional personal circumstances that do not meet the requirement of compassionate status posting. The Career Manager has at his disposal a budgetary envelop set aside to deal with the contingency cost move. • The personal circumstances may not affect the member’s deployability and ability to perform duties; • Contingency cost move is not subject to career restriction as compassionate status

Answer 146

During contingency cost move, the deployability of a member is not affected and the member can be promoted and attend career course and training. There are much less restrictions than compassionate posting. During compassionate posting, ability to perform duties, course, promotions and deployability of the member are affected.

Answer 147

Transfer point comes into play when the ship is at sea/deployed. Transfer point is the link that the ship uses if movement of personnel has to be done. If we need anything, we contact them and they take care of it. Basically, transfer point looks after crew members until the ship comes back.

Answer 148

Member will be offered a CE to take him up to age 55. We can not offer IE as it would take him beyond 55.

Answer 149

Promotion can be held for one year until such time that member passes his/her CF Express and the promotion will be backdated to effective date promulgated on message.

Answer 150

Yes, subject to the approval of an officer CO or Formation.

Answer 151

1. Member seek info from National Parole Board and makes application; 2. The board forward request to CO on member’s conduct; 3. CO forward info to Board; 4. Board notifies member and NDHQ when pardon granted; 5. Member gives CO copy of pardon; 6. CO and NDHQ shall remove everything from members records and ensure no record of pardon remains; and 7. Reference DAOD 7016-1.

Answer 152

Get together with the Chief Clerk and set up a plan. Be specific with your dates of completion and ask for SITREPs. Look if (1) Central Registry Operation, (2) Ship’s Administration and (3) Personnel Administration’s practices are healthy. Central Registry Operation: 1. Corrective actions from last LCI/SIV/SAV/MCI have been done; 2. Incoming correspondence is properly recorded into the registry, properly distributed and backed up daily; 3. Date stamp used at all time; 4. Distribution of documents and correspondences are effectively processed/distributed/circulated to department and/or the Ship’s company; 5. Involvement of the SYO in Ship’s administration and the reporting relationship between the Chief Clerk, XO and SYO is iaw SSOs; 6. Ship’s book are inspected by the CO as per MARCORD 45-01; 7. Security of the ship office – keys holders and office restricted to keys personnel only; 8. Bring forward the register in place for C&P, promotion, re-engagement, conduct sheets, etc....; 9. Are unit personal files stripped annually and on posting; 10. Review of the followings done annually: • Stripping of personal file – normally done in January; • Closing year for all leave record and ensure all leave passes are there and that leave statement are signed by the member – normally done early in March; • Ensure that there is no Will missing; • All proper documentations are filled in – PEN, memorial cross, etc.. • Register have been signed by the CO at the proper time; • Verify all conduct sheet and ensure that fine below $200 are removed; • Verify all delegation of authority; • Verification of ships file. Ship’s Administration: 1. Message traffic handle efficiently; 2. TD handled according to Fleet SOPs; 3. NOK verified with LTA claims iaw CBI 209; 4. ROs (Routine Orders) are published ; 5. TAN number are handled iaw FAM 1016; Personnel Administration: 1. Leaves handled iaw the applicable policies; 2. Are members informed of the regulations regarding Pardon – 5 years for convictions by indictment and 3 years for minor conviction; 3. Will certificate handled properly; 4. Released handled effectively; 5. PDRs/PERs handled properly and iaw applicable policies; 6. Grievance SOP in place; 7. Personal Readiness Verification conducted and EMAA up to date; Basically, proper supervision should be done not only when an inspection is coming up, but at anytime. You have to ensure as SYO that all documentation is processed according to regulations and that there is minimal mistake done. Of course, it is often and almost impossible to have an orderly room perfect but the goal should be to have minimal mistake.

Answer 153

An IA (Initiating Authority) shall consider the following factors before selecting the type of remedial measure to be initiated: 1. The facts of the case, including the significance and impact of the deficiency; 2. The CF member’s entire period of service, taking into account the member’s rank, military occupation, experience and position; 3. Any informal conduct or performance assessment, evaluation or constructive criticism previously received by the member in respect of the deficiency; 4. Any previous deficiency substantially related to the member’s current deficiency and the amount of time that has elapsed between the 2 5. Any relevant factors in associated policies or orders related to the specific deficiency.

Answer 154

1. First of all, there are 2 problems in this situation: first, the member has a conduct deficiency by being adrift and drug and secondly why nothing had not been done with the member’s deficiency in the past. As a HOD, I need to address these issues iaw DAOD 5019-4. IC may be given for conduct deficiency. Therefore, the member insubordination should have been addressed properly when the deficiencies arose. 2. For his drunkenness, an IC for conduct may be given or administrative action taken. Assessing the member’s interferes with the performance of duty including regular attendance at the place of duty must be addressed iaw CFAO 19-31 misuse of alcohol. As such, the recommendation should be to address problems when they arise, IC for being drunk with follow up for 3 months period and assessing the member problem. 3. Support should be made available through counselling and treatment at a CF alcoholism rehabilitation clinic if appropriate.

Answer 155

1. Court adjudication; 2. Tribunal; 3. DND/CF grievance process; 4. DND/CF harassment complaint process;

Answer 156

1. 20% Per Annum: Radio, Television, Drapes, Rec Eqpt, Watercraft; 2. 10% Per Annum: Furniture, Pianos, Electrical Appliances, Tools (Hobby Shop), Rugs and PA System Equipment 3. No Depreciation on silverware

Answer 157

A 602 is properly called a CF 602 and it is a financial receipt used for NPF operations whenever the NPF Manager receives funds.

Answer 158

Formation Commander / CANFLTPAC / CTG / MAROPSGRU Commander, CO / Honorary Captain / Ship's Fund / OPAS / HMC Ships / NRDs any sale billed to Public Funds (e.g. Official Entertainment).

Answer 159

Reference Library Grant and the annual allocation is $475.

Answer 160

1. Expenditure authority for the ship’s Fighting Efficiency Grant is vested with the CO; 2. The claim for the year is not reduced by the unspent balance from the previous year.

Answer 161

1. Operational Amenities Support 2. Ship is eligible is deployed in excess of 72 hours plus 3. Crew of 250 and above; entitlement is 8 cents/day and 250 and below 10 cents/day 4. First and last day sail over 6 hours do count as one day

Answer 162

1. Ship’s exchange is required to provide working capital for the whole exchange operation without which there may be difficulties in purchasing stock and in covering liabilities; 2. The amount of working capital may not be decreased below $40k without the approval from Formation HQ/N8 and it is highly doubtful if such approval would be granted in such case; 3. It should also be noted that expenditures from equity accounts shall not be at any time exceed the equity balance 4. Recommend to the ship’s committee that: • Each Mess contributes to the shortfall on a pro rata basis • An entrance fee be charged to cover the excess costs

Answer 163

1. Make a deposit though the Senior Paywriter; 2. Purchase a bank draft in a foreign port and mail it; 3. Check for correspondent bank in foreign port so that bank transfer can be done to the NPF home port bank account; 4. Cash could be transferred to the Logistics Officer of a Canadian ship returning to Halifax who will make a bank deposit on our behalf; and 5. Check as well if a ship’s company member is returning back home and he can do the bank deposit on our behalf.

Answer 164

1. The ship’s fund may authorize a loan to internal NPF entities for the purpose of assisting NPF activities/scheduled functions throughout the fiscal year; and 2. The approved loan must be cleared prior to the end of the NPF fiscal year

Answer 165

CANFLTLANT are authorized to receive a grant from the CO’s fund to establish a Commander’s fund.

Answer 166

1. CFCF levy rate is 0.75% of sales and distributed as follow: • 0.25% goes CFPAF loan program; and • 0.50% goes to CIP (Consolidated Insurance Program). 2. Base fund levy rate is 2% of sales and it goes to fund base gym, base family days, TV cables in quarter and others support programs. Base fund committee meets and decides how to utilize the money.

Answer 167

1. 13% charge at point of sale to the ship; 2. Remits/refund = taxes on sale – input tax credit to CRA; 3. We apply a sales multiplier of 2.9%; 4. If at sea and unable to remit; email N7 and call CRA to avoid penalties; 5. Documents are kept for 6 years; 6. HST is applied to: • Private functions - on food and wages only as HST is applied to beverage as they are charged from exchange to the entities; • Partially subsidized function – on unsubsidized portion; • All sales to the Messes and Canteen; • Official entertainment; • Mess due; • Wages; and • Sales of NPP?????

Answer 168

1. CPO1 Kricher; MARLANT Steward Services MOC Adviser – Senior Steward within the Formation. All CAV’s (Custom Acquisition Voucher) and custom question must be directed to him; 2. Outside 12 nm limit/48 hours; 3. Submit CAV 21 days prior deployment; 4. 3 months entitlement may be authorized with an extension to 4 months for long deployment; 5. 1 issue/month/deployment; 6. CO authorize duty free issue on board by signing the CAV form and if CO is absent for more than 72 hours, XO can sign the CAV form; 7. Must accompany the alcohol; not meet the ship back in homeport; 8. Duty paid cigarette is allowed to be mailed home, however it is not safe to send alcohol via mail therefore it is forbidden; 9. Cox’n holds custom forms and they must be completed prior to arrival in first Canadian port after issue of duty free; • Amounts for personal overages are faxed to CBSA (Canadian Border Services Agency); • CBSA sends the total of the over entitlement calculated back and amount required to be paid; • Members sign AR; • Pay office cuts cheque for delivery to CBSA; • Pay customs on arrival to speed up process; 10. Entitlement to alcohol onboard Wines Spirits Beers Officers 100oz 100oz 2 x person x day C&POs 50oz 80oz 2 x person x day MS & Below 30oz 60oz 2 x person x day 11. Officers and Senior NCOs are entitled to more wines/spirits as they host and entertain more often; 12. Only duty paid alcohol and cigarettes can be mailed home; 13. Members are entitled to claim $400 of goods if out of country for greater than 48 hours. If out of country for greater than 7 than days, then they may claim $750; 14. Foreign port purchase – individual/Exchange: * Exchange buys 15 stereos and sells 10, then the Exchange will claim 5 stereo and pay the applicable taxes; * Individuals must claim their own stereos and pay applicable taxes * Individual buying alcohol/cigarettes ashore log them with the DCox’n and pack them up and stored with either the Exchange Manager or Cox’n offince until return to Canada. 15. When ordering duty free, 4 copies of the CAV are produces: • MARLANT; • CBSA (Canadian Border Services Agency); • Supplier; and • Ship. 16. When entering refit, sell to another ship, return stock or put stock in bonded storage.

Answer 169

1. Receiver ship does CAV and send to MARLANT thru to customs; and 2. Transferring ship does not need to do CAV to MARLANT as it will be stated as the supplier on the CAV from the receiver ship and the entitlement can be adjusted using the one CAV.

Answer 170

False, the amount spent by the outgoing CO should be commensurate with the period of time elapsed in the NPF fiscal year. For example, if the outgoing CO is posted 1 July, the amount spent should equal one quarter of the total allocation for that fiscal year.

Answer 171

The CO’s fund is to be used solely at the discretion of CO to meet any obligation of the ship for which no other source of funding exists.

Answer 172

$2640 plus $775 for major deployment of 4 months or greater. Can be defined as major deployment as well any significant deployment involving heavy representational obligation but this must be done with prior approval of Formation Command.

Answer 173

1. Increase of the capital above $40k and CO approves this. It is done over a period of time by taking a percent of the profits and directing to the capital fund; and 2. Apply for a line of credit maximum to $140k from CFPSA. * Allow ship to bulk up on inventory and pay bills before deploying; * As deployment progresses pay off the loan; and * No interest incurred until 30 days after returning from deployment. It should be paid back in full by this date other 4% interest rate apply on unpaid balance.

Answer 174

1. Mess meeting are to be held by the XO at least 1/quarter or when require; 2. General mess meeting with a quorum of 2/3 in attendance are to be held at least 1/6 months; 3. Standings authorities to be reviewed 1/year; 4. Constitutions are to be reviewed 1/ 2 years; 5. Profit is distributed to the messes and ship’s fund based on the number of membership. For example, on board HMCS ST. JOHN’S, profit distribution is as follow: • 50% - ship’s fund • 25% - MS & Below; • 15% - C & POs; • 10% - Wardroom; • The profit distribution is voted by the ship’s fund committee. 6. At every bar, there must be a sign stating that no member shall serve/sell alcohol to those intoxicated iaw SSOs. It applies off base situations where members are serving members too.

Answer 175

1. NPPs are verified annually: • Control’s number on items are cross-reference to control register; • Items written off are archived documents, disposed off or sold – if sold 13% HST is charged for people buying from the Mess; 2. Personnel accountable has signed for the stock; 3. Consumable items are not tracked; 4. Disposal must be approved by the ship’s company; 5. Write offs/disposable only with CO authorization; 6. If repaired by public expense, it becomes the property of the Crown; 7. Depreciation is acted for each item on the register;

Answer 176

1. CFCF loan • Ship Fund/Messes making large renovation/expenditure can apply for a CFCF loan; • 4% interest rate calculated annually; and • Apply thru CFPSA; 2. Ship’s fund loan; • Members of ship’s company can request loan thru divisional chain of command; • Recommend thru Logistics Officer and approved by XO; • No interest; • Maximum granted is $2000; • Recovery time is maximum 1 year; • Recorded on pay guide; • As payment is made, member receives receipt and Account receivables is decreased; and • Unrecoverable will be charged against the ship’s fund.

Answer 177

1. Ship’s committee sets laundry personal prices and CO approves thru minutes of the meeting; 2. On board HMCS ST. JOHN’S, personnel operating the laundry are: 1 from Supply department and 1 from Engineering department; 3. Personnel assigned to the Laundry party will be controlled by the Logistics Officer. Except in high degrees of readiness and laundry personnel shall not be employed with their parent department. Laundry personnel are excused from harbour duty watches when their workload is sufficiently; and 4. Look for: • Signs of hours of operation; • What day linens are exchanged; • 3 full set of linen must be available for the crew at any given time;

Answer 178

1. The NPF spaces of HMC Ships fall within the category of regular commercial outlets due to their commercial operations, therefore, the normal provision of HST legislation apply. However, CRA (Canada Revenue Agency) has acknowledged the unique nature of the operation of HMC Ships and has approved the use of a pre-determined multiplier system in order to calculate the tax payable. As such, all sales are subject to the HST at all times, got at reduced rate of 2.9% of total monthly gross sales. Mess dues are also subject to HST at the regular rate of 14%, as directed by CRA and NDHQ; 2. HST on sale (2.9%) is calculated monthly as an operating expense and is part of the mark-up of items sold on board ship; 3. HMS Ships also take advantage of the ITC (Input Tax Credit) system, which allow ship to claim all the HST paid on merchandise for resale purchased by the exchange as well as the HST paid on goods/services that are not for resale. The ITCs are subtracted from the tax payable on monthly exchange sales and from the tax collected on revenue sources (Mess dues), with only the difference remitted to CRA. Should the ITCs claimed total more than the amount of tax collected for the period, the monthly return will be used as a claim for a refund from CRA. Example: ITC = $70 Tax collected = $50 → this means CRA owes the ship $20.

Answer 179

Immediate actions: 1. Fire the canteen server right away; 2. Get him to make full restitution of the money; 3. Inform XO, CO, Cox’n and the member DivO; and 4. Recommend disciplinary/conduct charge; Follow up action: 1. Confirm the shortage by doing cash count; 2. Stocktaking must be done; 3. Recommend SI (Summary Investigation) to figure out if there were any collusion or other persons involved; 4. Interview the canteen manager on his management abilities; 5. Establish whether the IOU was counted as cash during a previous monthly examination of the imprest; Finally assist the member/DivO on option to alleviate member from financial distress: CFPAF, ship fund loan, pass the hat etc....

Answer 180

1. Distribution of profit from the exchange operations; 2. Donations; and 3. Assessments against individuals participating in or attending a ship’s activities;

Answer 181

Representational expenses shall not be used to offset food, alcohol or other costs associated with hosting Canadian Federal government personnel or their spouse. This exclusion also includes CF military personnel and spouses.

Answer 182

1. The allotment to the CO’s fund is set annually as a portion of the annual allotment of the ship’s Fund representational expenses; and 2. CO’s fund is $1075 per fiscal year and this amount is augmented by $290 if deployed greater than 4 months.

Answer 183

Yes, a Mess may initiate a request to use ship’s representational funds as long as they are representating the ship and not the Mess.

Answer 184

To avoid the alienation of NPF, revenue for the Compassionate Travel Fund must come from any combination of raffle/donations, pass the hat.

Answer 185

Under no circumstances are ship’s fund revenues to be diverted to the charity fund.

Answer 186

Cash counts done monthly are the responsibility of the XO who appoints a Junior officer to carry out this duty. The Logistics officer does the quarterly verification and he should look for: 1. 602 receipt are in numerical order and have supporting documents; 2. Bank reconciliation is completed and accurate; 3. Combination changes are done every 6 months or if required; 4. Standing authorities are followed/referenced to minutes approved; 5. Signatures on JVs (Journal Voucher); 6. JVs in sequence; 7. Salaries not paid by cheque; 8. Cheques in sequence and void cheques are retained; 9. Cash count are done daily; 10. Receipts are stamped paid; 11. Examine grants/equity/inventory levels; 12. Signed certified as audited; and 13. Brief the CO.

Answer 187

1. Interview the member; 2. Financially stable; 3. Complete the contracts, statements of losses and imprests responsibilities; 4. It’s important to notice that the member must be recommend by DivO/Cox’n to SYO and XO approves; 5. Note on the member pay guide; 6. Ensure he understands the hours of operation, must conduct monthly verification, liable for shortages, salary is 3.5% of sale on HMCS ST. JOHN’S. 7. The length of the contract is 6 months.

Answer 188

1. Wardroom is the XO; 2. C&POs must be appointed in writing by the CO, but historically and on board HMCS ST. JOHN’S it is the Cox’n; and 3. MS & Below must be appointed in writing by the CO.

Answer 189

1. For HMC Ships, the annual PFMG grant monies are generated and allocated to them automatically by CFPSA semi-annually and are not reduced by the unspent balance of the previous year; 2. The amount is annually reviewed and published 1 April by CFPSA; 3. Items purchased with PFMG become NPP (Non Public Property); and 4. The allocation is $22.64 for crew of 350 or less and $17.56 for crew of 350 plus.

Answer 190

1. The CO shall arrange for the establishment of a Ship’s Fund. The Ship’s Fund shall be administered by the Ship’s Company Committee. The Ship’s Company Committee shall be formed to advise the CO on matters falling within the scope of their responsibilities. 2. The primary purpose of the Ship’s Company Committee is to provide a full opportunity and the proper mechanism for free discussion among all members of the Ship’s Company on items of personnel support, welfare and general amenities within the ship; 3. The CO shall determine the composition of the committee. The XO should normally be appointed as President. Where no XO is borne, the President will be appointed by the CO. The other members shall be appointed from each mess, and shall represent a wide distribution of ranks and trades. The Log O, as authorized by the CO, shall be the Treasurer and ex-officio member of the Ship’s Company Committee; 4. The CO shall be responsible for the proper administration of the Ship’s Fund and serves as the approving authority for all expenditures of funds as recommended by the Ship’s Company Committee; and 5. Meetings shall be held at least quarterly, and/or as required.

Answer 191

There are two options for recording breakage and spoilage: 1. The maintenance of a monthly breakage and spoilage register and expense the loss against the mess equity at retail; or 2. Return merchandise to the Exchange and write it off at cost against the Exchange breakage/spoilage account.

Answer 192

1. Gift Fund shall be funded from mess dues and shall not be created or replenished by transfers of funds from other accounts. It shall operate as a trust account of the mess; 2. The proportion of the mess dues that is to be designated for the Gift Fund shall be recorded in the minutes of a general mess meeting and approved by the CO. This amount should be reviewed on an annual basis during the standing authority review; 3. The Gift Fund shall not be placed in a negative balance; and 4. If a Gift Fund for the Ship’s Fund is not established, expenditures legitimately assessable to such a fund may be apportioned among Mess Gift funds of the three messes, provided approval is granted by the CO. The method of apportioning shall be determined by the Ship’s Company

Answer 193

1. Bar’s overages discovered during imprest verifications shall normally be turned in to the designated cashier. However, the Log O is authorized to exercise discretion in this regard. The overage is to be actioned as a debit to cash and a credit to the applicable mess equity; and 2. Bar’s shortages discovered during imprest verifications shall normally be recovered from the responsible Bar Manager. However, the Log O is authorized to exercise discretion in this regard. Recovery or write-off (Art. 507) is at the CO’s discretion based on the circumstances of the case.

Answer 194

Advances of Public Funds can, in limited circumstances, be made for the purpose of establishing messes and canteens. Such advances are to be made and repaid in accordance with the provisions of QR&O 210.38 and CFAO 210-17.

Answer 195

1. CF 602 NPF receipts; 2. CBA cheques; 3. Meal tickets.

Answer 196

The merchandise must be counted both on the jetty and when entering the appropriate secure space.

Answer 197

Merchandise carried in the Ship's Exchange should generally be of a consumable, fast moving nature. In fact, Exchange stock should completely "turn over" in a maximum of three months. Large or luxurious items, eg. appliances, cameras, radios, expensive watches, etc. should only be purchased on a consignment or special order basis.

Answer 198

The Log O is empowered to authorize all operating expenditures against the Exchange Operating Fund, to a limit of $500 per expense (e.g. cash registers, stamps etc.) by signing the invoice. All other operating expenditures are to be first authorized by the Ship’s Company Committee.

Answer 199

Mark-ups, Markdowns and Markdowns Below Cost shall be recommended by the Exchange Manager and authorized by the Log O. Prior to processing, all imprest stock of the item being adjusted should be returned to the Exchange in order to maintain a consistent selling price throughout the ship.

Answer 200

The amount of income tax deducted will be the lowest amount allowable (as a minimum 30% should be used as a guideline), except when the employee files the appropriate income tax form requesting greater deductions.

Answer 201

``` Uncashed CBA (Central Bank Account) cheques become stale-dated six months after issue and will not be honoured by the banks’ clearing system. The cost of all cheques issued to all NPF entities will be borne by the CFCF. The Log O is responsible for ensuring the control and security of blank NPF cheques. Cheques are considered accountable documents for control purposes and thus shall be recorded in the accountable document control register and safeguarded accordingly. CBA cheques must be given the same security required for public funds (CFAO 202-2). The loss/theft of blank CBA cheques shall be immediately reported by message to Base/FCompt. The message is to list the missing cheques by their control numbers. ```

Answer 202

1. Deposits shall be made as frequently as necessary to avoid carrying any amount of NPF cash on board in excess of that required for: • Making change; and • Petty cash and other minor disbursements which cannot be paid by cheque. 2. Deposit of cash to the bank account, whether in homeport or deployed, will be done by Direct Funds Transfer (DFT) through the Pay Office using the Automated Cashier System (ACS). Only cheques received as payment should be hand carried to the bank for deposit.

Answer 203

1. $50 → Exchange → at cost → SYO 2. $50 → Canteen → at retail → SYO 3. $20 → NPF Cash → SYO 4. $20 → Cash → SYO’s holding → CO 5. $250,000 → CO 6. $500,000 → CCFL (for MOG 5, Submarines and MCDVs) 7. $1,000,000 → MARLANT.

Answer 204

The distribution of Exchange net profit/loss shall be recommended by the SYO and approved by the Ship’s Company Committee. This distribution may be based on: 1. A fixed percentage; 2. In proportion to sales by each mess; 3. On a per capita basis; or 4. Such other system as may be determined. Profits/losses shall be distributed monthly.

Answer 205

1. Supersession SYO; 2. Supersession NPF Manager; 3. Semi-annual statement; 4. Year end report; 5. LCI (Logistics Compliance Inspection); 6. Quarterly SYO verification; and 7. XO appoints someone each for surprise cash count.

Answer 206

The procurement authority – Exchange Manager may accept the following offers without written approval as long as they do not bring suspicions on the objectivity and impartiality of DND/CF members, do not compromise the integrity of the Government of Canada and do not offend foreign customs or diplomatic protocol: 1. An incidental gift such as a calendar, mug, pens, T-shirts, cultural article, figurine or other culturally representative artwork, of minimal value; 2. An occasional dinner/lunch at the expense of a contractor or foreign representative to discuss business or defence affairs as long as; • The associated costs are reasonable; • There is no verbal commitment, preferential treatment or privileged information resulting from it.

Answer 207

1. Surprise cash count done monthly (XO); 2. SYO quarterly cash verification; 3. Bank reconciliation; 4. Cheque signing authorities; 5. Daily cash verification; and 6. End month process.

Answer 208

The Exchange Manager (PO2) shall be responsible to the Logistics Officer through the Senior Steward for the efficient operation of the Exchange and canteen. He/she is designated as the Laundry Supervisor. He/she shall supervise the employment of canteen servers, ensure that scheduled hours of operation are adhered to, and that a high standard of service to the ship's company is provided. He/she shall: 1. Prepare purchase orders for the Logistics Officer's signature as required to replenish stock; 2. Maintain accurate records of all NPF merchandise held in stock; 3. Update, as directed by the Logistics Officer, the schedules of canteen and mess bar prices and ensure that these are posted at the canteen and messes respectively; 4. Constantly review canteen and mess bar stocks and replenish from Exchange stores when necessary; 5. Continuously monitor movement of NPF merchandise and advise the Logistics Officer through the Senior Steward of slower moving stock; 6. Receive and store all NPF merchandise delivered to the ship; 7. All major storing shall be coordinated through the Senior Storesman; 8. Ensure that canteen and exchange storerooms are clean, properly stowed and secured at all times; 9. Assists in quarterly stocktaking; 10. Prepare CAVs 101 as required to procure bonded merchandise; and 11. Assist in the training of junior stewards. He/She shall perform other secondary duties as delegated by the Senior Steward for the efficient operation of the Wardroom, mess bar, and the organization and operation of official functions held on board, in addition to other duties set out in this article.

Answer 209

1. Take money and replace it with IOU; 2. Produce false receipts or re-use; 3. Pay an active supplier; 4. Forge signature 5. Keep a duplicate receipt book; 6. Charity fund – how much was actually generated from activities; 7. Canteen authorized to take USD – what is the exchange rate; 8. Give a receipt and void it after; and 9. With the Exchange Manager, create a suppliers and pay them.

Answer 210

1. Fill out annex B of MARCORD 61-5 for CCFL approval; 2. Fill out annex C of MARCORD 61-5 to receive Public fund for gift; 3. If the function would be $1000, then the approval authority is the MARLANT; and; 4. If the gift is $50 then fill out annex of C of MARCORD 61-5 to receive Public fund for; 5. gift then take an extra $15 from ship’s representational fund for protocol.

Answer 211

1. The administration of NPF accounting activities in compliance with financial policies and regulations; 2. The review of NPF operation; 3. Setting the level of capital with CO approval; 4. Effective management of NPF operations; 5. Accounting control over assets/liabilities; 6. Setting/changing the selling price of inventory items; 7. Purchasing decision; 8. Advise Messes/ship’s fund on NPF operations; and 9. Ensure NPF is safeguarded, controlled, and disbursed.

Answer 212

Write-off is defined as the authority to adjust the accounting records to reflect the deletion or changed monetary value of an asset or liability arising from an extraordinary occurrence and not supported by a normal market transaction. Examples of situations in which write-off action is appropriate are fraud, arson, damage, destruction, theft, fire, disappearance and deletion of bad debts.

Answer 213

- The net book is defined as acquisition cost minus accumulated depreciation charges.

Answer 214

1. The effectiveness of operational procedures; 2. The standard of NPF services provided in relation to Command and CF objectives; 3. Security of assets; 4. Verification of funds; 5. Management effectiveness of NPF organization; and 6. Compliance with regulation.

Answer 215

It is important to notice that the CO is responsible for the stock level. It needs to last for a period of 3 months. If the ship is at sea, and some hard liquor has been consumed, it is against the regulation. The C & POs and Officers entertain more people per month, hence the greater entitlement. The CO may look at the report to find that some sailors may be drinking more than what is acceptable per day and take action. The consumption report is a method of control and used as a quantitative method to ensure policies and regulations are followed.

Answer 216

``` Operating Profit or Loss Statement October to March Year to date Amount Percentage % Amount Percentage % Sales 100,000 100% 200,000 100% 1 COGS 55,000 55% 120,000 60% 2 Gross Profit 45,000 45% 80,000 40% ``` Total Operating Revenue 45,000 45% 80,000 40% Operating Expenses ``` 3 Salaries & Wages 12,000 12% 20,000 10% Employer Payroll Expenses Base fund levy 2,000 2% 4,000 2% CFCF levy 500 0.50% 1,000 0.50% Inventory 4 Spoilage 3,000 3% 6,000 3% 5 HST Expense 2,600 2.6% 5,800 2.9% Stationary/postage Expense 100 0.10% 200 0.10% 6 Customs duties 1,500 1.5% 1,500 0.75% ``` Total Expenses 21,700 21.7% 38,500 19.25% Net Operating Profit 23,300 23.30% 41,500 22.15% 1. It is evident that from the COGS (Cost Of Goods Sold) figures the average mark-up on the Exchange merchandise is excessive, even after allowing for a typically higher mark-up on duty free stocks. This is not consistent with the overriding objective of providing good service at a reasonable cost to the ship’s company. On HMCS ST. JOHN’S, the normal mark-up is actually 13%; 2. Increase in gross profit, which exceeds 3% requires investigation and an explanation must be included with the submission; 3. Salaries paid to canteen servers have apparently increased during this period, notwithstanding that they were very high to begin with. 12% of sales going to salaries and wages are excessive. The norm is usually 7% for canteen servers distributed evenly. And on HMCS ST. JOHN’S, the salaries/wages is 7%; 4. The spoilage expense of $3,000 and $6,000 require explanation. Although a plausible reason may exist, this trend could reflect unsound purchasing practices or improper storage or even a robbery; 5. The required HST rate of 2.9% of sales is not respected. The figure for October to March is low and should be investigated, as it has offset a high figure for the first 6 months period; 6. This reflects a fairly common error in accounting procedures. Customs charges should from part of COGS and the particular goods marked up accordingly to cover this expense.

Answer 217

1. Purchasing: • Extent of Canteen Manager’s authority. It must be clear that the SYO exercises all purchasing authority and that other duty are specifically delegated, such as routine replenishment items; • Guidelines concerning inventory levels and the range/variety of stock to be carried; • Policy on promotional deal and gifts/donations from suppliers, and • Policy on special offers; 2. Pricing: • Must reflect the spirit of why we are operating a canteen; • Average mark-up to be applied; • Policy on mark-ups/mark downs must be clear; • Policy on sales at cost; and • Control of pricing machine; 3. Stock control: • Inventory has a turn over of no more than 3 months; • Stocktaking is conducted monthly for imprest holders and canteen; • Provide training on Simply Accounting if required; • Ensure contracts, terms of references and issues of imprest vouchers arre in place and current; and • Control of spoilage; ``` 4. Security; • Physical integrity of spaces; • Lock changes/key control; • Combination change every 6 months and as required; • Control over cash receipts and frequency of remittance; and • Control of serially numbered forms; 5. Control over Canteen: • Supervision of Canteen servers; • Hours of operation for the canteen; • Policy on credit and AR; • Ensure money held on canteen box does not exceed $1000; and • Avoid taking foreign currency; ``` 6. Other miscellaneous duties: • Hiring of canteen servers; • Laundry room operation; • HST remittance is conducted monthly;

Answer 218

``` Cost Retail Opening Inventory $45,000 $60,000 Purchase $15,000 $20,000 Sales $15,000 Inventory as per muster: $64,850 ``` Answer: So verification of inventory is as below: ``` Opening inventory $60,000 Add: Purchase $20,000 Total for sale: $80,000 Less sales made: $15,000 Inventory should be: $65,000 ``` Actual inventory by muster: $64,850 Shortage at selling price $150

Answer 219

1. Low mark-up on necessity item like must have; 2. SYO authorizes/approves the prices in the canteen based on the Exchange Manager’s advice; 3. CFCF levy – 0.75%; 4. Base fund levy – 2%; 5. Wages – 7%; 6. HST – 3.3%; 7. Spoilage – 2% on STJ; and 8. Profit margin - usually 13%.

Answer 220

1. Any shortage/overage of $100 or greater shall be reported to N7 within 72 hours 2. Inform CO in writing, if criminal activities suspected, MP investigation and report immediately by message/letter to MARLANT HQ/N7; 3. If no criminal activities suspected, 72 hours to reconcile; 4. If no success, CO investigation or SI if significant over $1000 or BOI over $5000 and report by message/letter to MARLANT/N7. Whrite-off shortage if minor or consider recovery from individual. 5. Depending of the situation, shortage/overage goes in suspense account pending investigation.

Answer 221

1. Determine if the brow has been closed; 2. Ensure that action has been taken to re-secure the canteen or a sentry has been posted; 3. Ensure XO, CO, N71 and if required MP have been informed; 4. Contact the canteen servers, Exchange Manager and carry out a stocktaking with an independent witnesses to determine if any losses; 5. Prepare a preliminary report of lost for submission to CFPSA for CIP (Consolidated Insurance Program); 6. If damage is more than $500, claim to CFPSA in the amount of the claim minus the $500 deductable, which is absorbed by the ship’s fun; 7. SI/BOI; 8. Review effectiveness of security in place.

Answer 222

1. The Non Public Funds Consolidated Insurance Program covers all non-public property and all non-public fund activities of the Canadian Forces; 2. The CFCF pays all premium charges applicable to the NPF CIP; 3. Report to CFPSA immediately if damage exceeds $5,000. Arrange adjuster to investigate and handle the claim. In that case only annex A preliminary report of loss is to be completed. If less damage less than $5,000, claim will be settled by submission of annex A preliminary report of loss signed by CO and annex B proof of loss report signed by CO; * Furniture and equipment is insured at its current replacement cost less depreciation; * Merchandise is insured at its cost price; * All occurrences where legal liability is involved and property losses which are estimated to be in excess of $5,000 shall be reported to the CFO & VPI by the most expeditious means. The CFO & VPI will contact the NPF CIP insurers and arrange for an insurance adjuster to investigate and handle the claim; * Once CFO &VPI has been contacted in regard to liability claims and property losses in excess of $5,000, annex A to preliminary report of loss is to be forwarded to the CFO & VPI as early as possible through the PSP Manager. If an insurance adjuster has been appointed to investigate and settle the claim there is no requirement to submit annex B proof of loss report. If an insurance adjuster has not been appointed it is necessary to submit annex B before the claim can be finalized. 4. Deductible is $ 500

Answer 223

1. OPDEF stands for Operational Deficiency. The purpose of an OPDEF message is to inform the shore authorities of operational deficiency/restriction capability. • CAT 1 – Mission critical: Represents an immediate and severe impact on current/imminent operations and capability. Is normally associated with a system /equipment defect that prevents the vessel from deploying for an assigned mission/abandoning the current mission to return alongside at the earliest opportunity for repairs. Immediate rectification is required in order to continue with assigned mission; • CAT 2 – Mission essential: Represents a significant impact on current operations and capability. Is associated with a system/equipment defect that has an undesirable effect but does not prevent the vessel form carrying on with an assigned mission. Rectification is required as soon as possible within the operational program to restore the vessel’s operational capability; and • CAT 3 – Routine: Represents a defect that does not greatly impact current operations and capability. Is associated with a system or equipment defect that has no impact on an assigned mission such as a loss of system redundancy, improve quality of life. Rectification is to occur when the operational program permit or during the next programmed maintenance period. 2. OPDEFs go along with Material Priority Code (MPC): • CAT 1 – MPC 0 → Operational critical → RDD 1 - 2 days; • CAT 2 – MPC 1 → Urgent → RDD 3– 6 days; • CAT 3 – MPC 2 → Essential → RDD 7 – 14 days; MPC 3- Routine System Replenishment - 15-30 days • MPC 4 → Sustainment →RDD 30 days plus; 3. The initial OPDEF message must be sent to inform the shore authorities in a timely manner. Thus, the OPDEF message must not be unduly delayed while technical investigation is ongoing. It’s acceptable to send an initial OPDEF with the detailed operational impact and limited technical information. In this event, an OPDEF SITREP message should follow at a later time once the detailed technical information becomes available. 4. In order to achieve the intended purpose, a CAT 1 OPDEF message shall be sent via immediate message within one hour of defect discovery, a CAT 2 OPDEF message should be sent via priority message within 2 hours of defect discovery and CAT 3 OPDEF message should be sent within 6 hours of defect discovery 5. OPDEF SITREP – An OPDEF SITREP message is sent at any time when significant circumstances of the OPDEF change. The OPDEF SITREP message advises the shore authorities of the current status of the OPDEF. Examples of OPDEF SITREP are: * Spares are received or an anticipated store delivery is delayed or fails to meet the RDD (Required Delivery Date); * Parts are removed for repair and overhaul; * Repair is made but acceptance trial or functional test is necessary; 6. OPDEF REC – An OPDEF RECT message is sent when the original OPDEF has been rectified; ie. Once the defect has been resolved and the system or equipment proven operational: * CAT 1 OPDEF RECT message shall be sent within 1 hour of defect rectification, * CAT 2 OPDEF RECT message shall be sent within 2 hours of defect rectification * CAT 3 OPDEF RECT message shall be sent within 6 hours of defect rectification 7. If prolonged investigation of an OPDEF is required by shore support agencies, SSO SSENIOR may direct the unit to send an OPDEF RECT message and initiate an unsatisfactory condition report; 8. Air department OPDEFs shall be cancelled using an OPDEF RECT message when the helicopter disembarks the ship; 9. Can have an HPR without an OPDEF – if it’s a matter of safety.

Answer 224

The C4 Mask is subject to CTAT (Controlled Technology Access and Transfer) regulations. The assembled C4 Mask is assigned the DMC (De-Militarization Code) “C”. The face piece is the major key component and is assigned DMC “D” and must be demilitarized by cutting it into 2 pieces horizontally through or just below the eyepiece openings before disposal iaw normal supply procedures. All other individual component is assigned DMC “A” and can be disposed of iaw normal supply/maintenance procedures.

Answer 225

1. Each quarter, a warehouse status report is devolved to the ship from DMMOS. From this report, we can see how much holding we have, along with the maximum/minimum of the spares required; 2. If a spare required is not at full entitlement, the spare part would be ordered. Otherwise, if the part is at full entitlement, and extra parts are required, a MACR (Material Authorization Change Request) form would be completed and staffed through FLog (Formation Logistic); 3. Email can be sent to N37 about the temporary issue. Not something that has to be changed Fleet wise; 4. If over entitlement results, it may deprive another ship of badly needed spares at a critical time. Or may cause unnecessary procurement action to be taken to satisfy urgent requirements. Extra holding are placing extra pressure on limited warehouse facilities on board. If there is a valid reason the proper staffing procedures and amendments should be followed such as contacting the applicable OPI through the Formation for the approving/funding authority; • All equipment entitlements authorized by MAST (Mobile Account Ship Table) are recorded for on the ship’s SCA (Supply Customer Account). Ships must hold the maximum authorized entitlement specified in the MAST MA document; • Amendments to MAST are done through fax, email, message or letter to the items manager thru formation using MACR. ``` 5. SHARP – Ship Allowance Replenishment Program are MA (Material Authorization) document that provide authority for a list of fitted equipment and associated entitlement of repair part and general stores to support the ship. This account is an automatic replenishment account with maximum/minimum holdings as set by the items managers for each class of ships. SHARP consists of 3 distinct MA documents: (1) FEL (Fitted Equipment List), (2) ESL (Equipment Support List) and (3) GS (General Store); • FEL (Equipment Support List) are all equipment that are fitted to the ship’s infrastructure and that will require on board spares. These are provided automatically via maximum/minimum system auto-replenishment. To amend, SHIPMODS is pushed by Ottawa. • ESL (Equipment Support List) are produced as part of the initial provisioning process and are subsequently maintained as part of the post provisioning of follow on support process. They are used to identify and procure spare parts maintenance support for equipment. An ESL exists for all equipment where an operational need exists for in service maintenance support. This allowance of repair spares is required to support the FEL. This equipment is listed in the SMSENIOR (Stripped Material Status Report). All amendment to MAST and SHARP shall be submitted by the applicable Formation to DMARP 4-8-2 (Directorate Maritime Procurement). DMARP 4-8-2 is the control point for all submitted change request and responsible for forwarding to applicable OPI for the approving/funding authority. DSCO (Director Supply Chain Operation) coordinates and publishes these changes within the CFSS at the request of DMRS (Director Maritime Requirement Sea) and DMMS (Director Maritime Management Support); 6. Spares parts authority for all items required on board that are not on other lists that are consumable. Amended thru MACR form; ``` 7. Operational ships shall hold 90 day 1st line and designated on board parts.

Answer 226

1. CF 2227 2. Verbal 3. Memo/message/letter

Answer 227

1. Stocking account → stocking required → SHARP → warehouse, automatically supplied → has maximum/minimum level; 2. Non-stocking → verification required → MAST → SCA → based on a 1 for 1 exchange.

Answer 228

1. Abandon the requisition; 2. Reduce the quantity requested to within the entitlement quantity; 3. Proceed with the requested quantity. If the quantity requisitioned caused the entitlement to be exceeded for the item, a warning is displayed. If the transaction being processed is a warehouse requisition or a transfer request, the transaction is created as unauthorized. All unauthorized transactions must be approved before the requisition can be satisfied. To determine who is to authorized the requisition MSO78A must be used. Prior to approving any unauthorized requisition that exceeds entitlement the customer service section must be consulted and entitlement adjusted to accommodate the quantity requested.

Answer 229

1. Item Management Advisory Code. 2. Used by the Supply Manager to restrict the requisition and issue of material for reasons of safety, security, configuration management, limited operational assets or funding restrictions.

Answer 230

1. MPC (Material Priority Code) are based on RDD (Required Delivery Date). RDD is primarily the indicator of the urgency of the material requisitioned; 2. They are 4 MPC (Material Priority Code) as followed: • MPC 0 – This priority code shall be used to demand High Priority Requisitions (HPRs) which are demands for materiel that are required immediately in order to satisfy critical operational requirements. It is limited to materiel or equipment failures that will impede operational readiness or the completion of an operational or training for operation tasks. 2.13 This priority code is strictly for materiel that is required immediately to satisfy critical operational requirements that meet one of the following strict criteria: a. the materiel is critically required to ensure uninterrupted performance of an assigned international or domestic mission, including training and other critical preparations for those missions performance of an assigned operational mission or task; b. the materiel is required to repair or replace damaged or inoperative major equipment in support of critical operational imperatives; c. the materiel is required to repair or replace minor equipment without which critical major equipment cannot meet mission commitments; d. the materiel is required to repair or replace critical operational telecommunication equipment; e. the materiel is required in support of civil emergency purposes; and f. the materiel requirement does not meet one of the above criteria but the criticality of obtaining the item on an immediate basis has been authorized in writing by the Commanding Officer (CO) or their delegated representative. RDD 1-2 Days MPC 1 – This priority code shall be used to demand urgently required materiel, needed within 3 to 6 days, for major equipment undergoing maintenance, repair, overhaul or modification, provided that the scheduled date of release of the major equipment will be delayed solely because of lack of parts and that this major equipment is required for operational or operational training use. It shall also be used to demand essential materiel required to ensure unimpaired operational capability. As in the case of MPC 0 demands, shipping shall be provided by the quickest most efficient means possible. This is an HPR with RDD = 3 – 6 days. MPC 2- Essential. This MPC is used to designate all materiel requirements that do not meet the criteria for MPC 1 and failure to deliver the materiel by the RDD may significantly impact mission mounting operations or exercises; and static operations where maintenance planning and force generation tasks will be significantly affected by the failure to deliver on the requisitioned materiel requirements. Premium shipping is not authorized for MPC 2 requirements. Depots, when and where possible, will ship on next scheduled freight run. RDD of 7-14 days MPC 3 – Routine: This MPC is used for typically describes the day-to-day static operational and training requirements. Materiel requirements for routine, training exercises and scheduled maintenance should be processed by routine demands, which is RDD between 15 and 30 days since they will be known well in advance. This MPC is also used for routine sustainment and system replenishment both in Canada and overseas and they have a replenishment of 30 days. Premium shipping is not authorized for MPC 3 requirements. RDD = 15 – 30 days. MPC 4 – Sustainment/Replenishment/ planning: This MPC is used to order material for planned activities with longer lead times. It identifies the needs of material for upcoming operational, training and work periods which can then be used to extrapolate future materiel requirements. This MPC is used to ensure the necessary materiel is in the right location at the right time. Premium shipping is not authorized for MPC 4 requirements. RDD = 30 day plus. 3. For deployed ships, categorization of MPC helps to consolidate high priority demands providing a means to qualify and subsequently authorize the item for premium or standard transportation to meet the requested RDD and to sustain operability of the mission.

Answer 231

1. Material is returned from account holder on a CF 2227; 2. Material is to be accompanied by a completed CF 942 tag and a copy of the message. Before returning, it must be verified that the item is on account. Surplus items must be issued to an account before they can be returned as a repairable item. The item can be sent to return stores and from there, an appointment is set up with return stores D206. Delivery to Base supply; 3. For electronic equipment, the items is taken to GO/NO GO cell located at D247. They determine if the item is repairable prior to return to D206 as above.

Answer 232

During stocktaking, if a surplus/deficiency was found, then the following must be considered: 1. Must conduct a re-count using different personnel to confirm discrepancy; 2. If discrepancy is confirmed: • Verify history; • Verify location; • Was the items processed twice; • CRV/CIV – Certificate Receipt Voucher/Certificate Issue Voucher 3. If the item is found to be a surplus item with a reason of the overage, then the item is to be brought back on account. If there is no known reason for the surplus/deficiency, a surplus/deficiency CRV/CIV is to be forwarded to the appropriate authority with a recommendation for write-off if applicable.

Answer 233

If the items are consumable in nature, non-recurring nature, not purchased for stock, purchased using local funds or not managed nationally, they don’t have to be brought on charge.

Answer 234

1. Demand; 2. Rotation; 3. Return; 4. Adjustment; 5. Transfer; 6. Service; 7. Loan;

Answer 235

Envelop for individual clothing /equipment record

Answer 236

The material authorization for ship is recorded on accounts to support the role as follow: 1. Mobile Sub Unit Account; and 2. SSS (Self Sufficiency Stock) Account defined as Main account. There are 2 material authorization documents, (1) MAST and (2) SHARP. • The MAST (Mobile Account Support Table) lists all accountable material to be held by a particular ship in order for it to fulfill its operational role. The MAST identifies authorization for controlled equipment like stock classification of class E and accountable stores of stock classification of class A exclusive of spare parts, fitted equipment, ammunition or explosives. The equipment authorized in the MAST is accounted for on the ship’s MUA or SCA (Supply Customer Account); * SHARP (Ship Allowance Replenishment Program) consists of 3 distinct MA documents: FEL (Fitted Equipment List), ESL (Equipment Support List) and GS (General Store). * FEL (Equipment Support List) are all equipment that are fitted to the ship’s infrastructure and that will require on board spares. These are provided automatically via maximum/minimum system auto- replenishment. * ESL (Equipment Support List) are produced as part of the initial provisioning process and are subsequently maintained as part of the post provisioning of follow on support process. They are used to identify and procure spare parts maintenance support for equipment. An ESL exists for all equipment where an operational need exists for in service maintenance support. This allowance of repair spares is required to support the FEL. • GS (General Store) spares parts authority for all items required on board that are not on other lists that are consumable. Amended thru MACR form.

Answer 237

When a ship is to be paid off, only material, which NDHQ has identified as no longer required, or which is impracticable to remove is to be left on board: 1. Ammunition shall be returned to the nearest ammunition depot; 2. Aircraft support materiel shall be returned to Shearwater; 3. All other materiel shall be returned to Flog; and 4. When notified that the ship is to be paid off, the Logistics Officer shall: * Have automatic replenishment ceased. Suspend all incoming order on CFSS and freeze all demands; * Liaise with CHODs/HODs to reduce demands to immediate requirements and arrange for return of unneeded material in their custody; * After determining what material should be kept on board, prepare the remainder for landing/return; * Arrange with supporting base for an orderly program for landing the materiel and where possible, have materiel inspected and conditioned on board to eliminate any need for double handling; * Clear all supply records and pass them together with all document to Flog, closing the ship MUA, and SSS accounts; and * Liaise with Division Maritime Management Support in conjunction with Life Cycle Material Manager (LCMM) and determine what materiel should remain on board and what gets off loaded. DMMS will prepare and issue the off load list.

Answer 238

The following accounts must be checked as per the schedule: 1. SSS account also called Main warehouse – 100% every 4 years; 2. Ammunition and explosive – 100% annually by the supply division; 3. Clothing – 100% annually; 4. Provision – 100% quarterly and 5. Small arms/rhib – 100% quarterly

Answer 239

1. A class repairable are normally high value items that tend to be in short supply in the CFSS. A ship, which has excess holding, may be depriving another ship of badly needed spares at a critical time or may be causing unnecessary procurement action to be taken to satisfy urgent requirements; 2. This surplus materiel is, without a doubt, placing extra pressure on your limited warehouse facilities. Unless valid reasons for having the surplus materiel can be determined and proper allowance amendment action is taken, the SYO should direct that all excess holding be immediately returned to Flog for second line custody and control.

Answer 240

1. Shelf life expired naval store item shall be removed from stock and tagged with CF 942 condition tag, which shall be annotated expired and returned to supporting base who will either re-life or commence write-off action; 2. For ammunition expended during a training shoot, materiel record adjustment shall be done by the use of a CIV. Not subject to write-off action.