Ch 5

Question 1

Which of the following extensions is used for Word templates?
1. .docx
2. .dotx
3. .doc
4. .dot

Answer 1

2. dotx

Question 2

Which of the following does not display when you click a column heading drop-down arrow in the Mail Merge Recipients dialog box?
1. Find Recipients
2. Sort Ascending
3. Sort Descending
4. Criterion by which to filter

Answer 2

1. Find Recipients

Question 3

Which of the following is not an option in the Label Options dialog box?
1. Printer information
2. Delivery address
3. Label vendors
4. Label product numbers

Answer 3

2. Delivery address

Question 4

At the end of a row of labels, which of the following should you press to move to the first label cell in the new row?
1. Press Enter
2. Press Ctrl+Enter
3. Press Tab
4. Press Tab two times

Answer 4

3. Press Tab

Question 5

Which of the following fields is not typically found in an address block?
1. Courtesy Title
2. Postal Code
3. Last Name
4. Current Date

Answer 5

4. Current Date

Question 6

Which of the following provides the basic structure and formatting for a document and can be customized?
1. Style
2. Template
3. Document properties
4. Theme

Answer 6

2. Template

Question 7

Which of the following is the procedure to select an online template?
1. Click File tab and then select Open.
2. Click the File tab and then select New.
3. Press Ctrl+ O.
4. Press Ctrl+N

Answer 7

2. Click the File tab and then select New.

Question 8

Which of the following is not an option in the Envelope Options dialog box?
1. Envelope size
2. Add electronic postage
3. Delivery address font
4. Position of the delivery address and the return address.

Answer 8

2. Add electronic postage

Question 9

When matching fields, what does Word do when it encounters a field that isn’t matched?
1. It deletes it.
2. It copies it.
3. It saves it.
4. It ignores it.

Answer 9

4. It ignores it.

Question 10

If your data source uses field names that Word does not recognize or correctly match with a corresponding Word field, which of the following can you use to manually match the field names from your data source to those field names recognized by Word?
1. Identify feature
2. Sort feature
3. Match fields feature
4. Filter feature

Answer 10

3. Match fields feature.

Question 11

Which of the following commands displays sample templates?
1. File tab, New
2. File tab, Open
3. Ctrl+N
4. Ctrl+O

Answer 11

1. File tab, New

Question 12

At the end of a row of labels, which of the following should you press to move to the first label cell in the new row?
1. Press Enter
2. Press Ctrl+Enter
3. Press Tab
4. Press Tab two times

Answer 12

3. Press Tab

Question 13

Which of the following is not a true statement when matching fields?
1. All field on the right in the Match Fields dialog box have to be matched.
2. The field on the left in the Match Fields dialog box are Word merge fields.
3. The fields on the right in the Match Fields dialog box are from the merge data source.
4. Word ignores fields that are not matched.

Answer 13

1. All fields on the the right in the Match Fields dialog box have to be matched.

Question 14

When completing a letter mail merge, which of the following options opens a new document with the merge performed?
1. Print
2. Edit Individual Letters
3. Preview Results
4. Check for Errors

Answer 14

2. Edit Individual Letters

Question 15

Which of the following buttons helps locate merge fields in the main document?
1. Show Merge Fields button
2. Highlight Merge Fields button
3. Reveal Merge Fields button
4. Display Merge Fields button

Answer 15

2. Highlight Merge Fields button

Question 16

When you add an envelope to an existing document, where is the envelope added?
1. at the beginning of the document
2. after the address in the document
3. after the first page of the document
4. at the end of the document

Answer 16

1. at the beginning of the document

Question 17

When typing label information in a table, Which of the following moves the insertion point to the next label?
1. Press Tab once
2. Press Tab twice
3. Press Shift+Enter
4. Press Shift+Tab

Answer 17

2. Press Tab twice

Question 18

If the data source file linked to a merge main documents is moved or deleted, what will Word do?
1. require you to insert merge fields again
2. prompt you to select an alternate main document
3. prompt you to select a data source for the main document
4. continue the merge

Answer 18

3. prompt you to select a data source for the main document

Question 19

Which of the following refers to a data source that contains names, addresses, and other variable information?
1. primary document
2. secondary document
3. recipients
4. main document

Answer 19

3. recipients

Question 20

Which of the following occurs after typing all recipient information for a mail merge and then clicking OK?
1. The Save Address List dialog box displays.
2. The Edit Recipietns List dialog box displays.
3. The New Address List dialog box displays.
4. The Type a New List dialog box displays.

Answer 20

1. The Save Address List dialog box displays.

Question 21

To begin a mail merge, what should you do at the very beginning?
1. Arrange the document
2. Select recipients
3. Preview your document
4. Select the type of merge to perform

Answer 21

4. Select the type of merge to perform

Question 22

Which of the following creates a document based on a template?
1. Open the file from File Explorer
2. Open the file from within Word
3. Open the file using Internet Explorer
4. Open the Backstage view, and click New.

Answer 22

1. Open the file from File Explorer

Question 23

Which of the following is used to change the font, size, and style of the delivery address and the return address when creating an envelope?
1. Envelope Options dialog box
2. Mailing Address dialog box
3. Envelopes dialog box
4. Format dialog box

Answer 23

1. Envelope Options dialog box

Question 24

In a mail merge, which of the following is the Word document where you insert merge fields that will be replaced with recipient information from a data source?
1. primary document
2. secondary document
3. main document
4. recipients

Answer 24

3. main document

Question 25

Which of the following is not performed in the Mail Merge Recipients dialog box? 1. Specify address elements 2. Sort 3. Filter 4. Find Duplicates

Answer 25

1. Specify address elements

Question 26

Which of the following is a collection of related fields? 1. file 2. record 3. field 4. contact

Answer 26

2. record

Question 27

Which of the following is not an option in the Label Options dialog box? 1. Printer information 2. Delivery address 3. Label vendors 4. Label product number

Answer 27

2. Delivery address

Question 28

Which of the following is not a true statement when matching fields? 1. All fields on the right in the Match Fields dialog box have to be matched 2. The fields on the left in the Matche Fields dialog box are Word merge fields 3. The fields on the right in the Match Fields dialog box are from the merge data source 4. Word ignores fields that are not matched

Answer 28

1. All fields on the right in the Match Fields dialog box have to be matched

Question 29

Which of the following occurs after typing all recipient information for a mail merge and then clicking OK? 1. The Save Address List dialog box displays 2. The Edit Recipients List dialog box displays 3. The New Address List dialog box displays 4. The Type a New List dialog box displays

Answer 29

1. The Save Address List dialog box displays

Question 30

When performing a merge using the Mail Merge Wizard, which step displays the recipient data source in the main document? 1. Select document type 2. Select recipients 3. Preview the document 4. Complete the merge

Answer 30

3. Preview the document

Question 31

When using the Mail Merge Wizard, what is the next step after selcting the starting document? 1. arrange the document 2. select recipients 3. preview the document 4. complete the merge

Answer 31

2. select recipients

Question 32

When you create individual labels, what does Word insert in a new document? 1. a fill-in form 2. two columns 3. rectangles 4. a table

Answer 32

4. a table

Question 33

When performing a merge using the Mail Merge Wizard, which step displays the recipient data source in the main document? 1. Select document type 2. Select recipients 3. Preview the document 4. Complete the merge

Answer 33

3. Preview the document

Question 34

Which of the following is not an advantage of using a template? 1. The original template remains unchanged when you create and edit a new document based upon the template 2. The original template changes when you create and edit a new document based upon the template 3. Template files contain preset formatting 4. Templates provide consisency when creating documents

Answer 34

1. The original template changes when you create and edit a new document based upon the template

Question 35

Which of the following options does not display in the punctuation drop-down list in the Insert Greeting Line dialog box? 1. ; (semicolon) 2. , (comma) 3. : (colon) 4. (none)

Answer 35

1. ; (semicolon)

Question 36

When creating a new address list for a mail merge, what extension will Word assign to the new file? 1. .addx 2. .lst 3. .mdx 4. .mdb

Answer 36

4. .mdb

Question 37

Which button in the New Address List dialog box begins a new record? 1. New Field button 2. New Recipient button 3. New Entry button 4. New Record

Answer 37

3. New Entry button

Question 38

In a mail merge, which of the following is the Word document where you insert merge fields that will be replace with recipient information from a data source? 1. primary document 2. secondary document 3. main document 4. recipients

Answer 38

3. main document

Question 39

Which of the following removes content control fields from a template? 1. Right-click the content control field handle and select Delete. 2. Click the content control field handle and press Delete. 3. Click the middle of the content control field and select Delete. 4. Double-click the middle of the content control field and select Removed Content Control

Answer 39

2. Click the content control field handle and pess Delete

Question 40

When using an existing list for the recipients of a mail erge, which of the following are you prompted to open? 1. main document 2. source file 3. merge fields 4. primary document

Answer 40

2. source file

Question 41

Which of the following removes content control fields from a template? 1. Right-click the content control field handle and select Delete 2. Click the content control field handle and press Delete 3. Click the middle of the content control field and select Delete 4. Double-click the middle of the content control field and select Remove Content Control

Answer 41

2. Click the content control field handle and press Delete

Question 42

What happens when you use the Open feature from within Word to open a template file? 1. The template opens 2. Adocument based on the template opens 3. A new blank document opens 4. A new blank template opens

Answer 42

1. The template opens

Question 43

Which of the following statements is not true when updating labels? 1. The address block appears only in the first cell of the labels mail document 2. The address block appears in all cells of the labels main document 3. Word inserts a next record merge field code when performing a labels merge 4. Click the Update Label button to automatically update each label

Answer 43

2. The address block appears in all cells of the labels main document

Question 44

When you creat a new blank document, which of the following is the new document based upon? 1. Normal.docx 2. Normal.dotx 3. Document1.doc 4. Document.dot

Answer 44

2. Normal.dotx

Question 45

Which of the following opens the Save As dialog box? 1. F7 2. F8 3. F10 4. F12

Answer 45

4. F12

Question 46

Which of the following files should you change if you arw absolutely sure you want these changes applied to all new documents? 1. Normal.docx 2. Normal.dotx 3. Document1.docx 4. Document1.dotx

Answer 46

2. Normal.dotx

Question 47

Which button in the New Address List dialog box begins a new record? 1.New Field button 2.New Recipient button 3.New Entry button 4.New Record

Answer 47

3. New Entry button

Question 48

Which of the following represents the appearance of an Address Block merge field after it is inserted into a main document? 1. 2. <> 3. [AddressBlock] 4. (AddressBlock)

Answer 48

2. <>

Question 49

When inserting merge fields into your main document, which of the following is not an option? 1. address block 2. greeting line 3. insert individual merge fields 4. combine multiple individual merge fields

Answer 49

4. combine multiple individual merge fields

Question 50

In a Microsoft Access table, what does the information in each cell represent? 1. file 2. record 3. field 4. merge fields

Answer 50

3. field

Question 51

Which of the following do you insert in a mail merge main document that will be replaced with recipient information? 1. styles 2. records 3. tables 4. merge fields

Answer 51

4. merge fields

Question 52

In a Microsoft Access table, what does a row of information represent? 1. file 2. record 3. field 4. merge fields

Answer 52

2. record

Question 53

Which of the following represents a data source that cannot be combined with a main document? 1. Excel worksheet 2. Access database 3. Outlook Contacts 4. PowerPoint presentation

Answer 53

4. PowerPoint presentation