Ch4.1 - Develop Project Charter

Question 1

Develop Project Charter definition

Answer 1

Process of developing a doc that formally authorizes existence of project, provides PM with authority to apply organizational resources to project activities

Question 2

What does Project Charter authorize upon approval

Answer 2

Allows PM to apply org resources to project activities

Question 3

What is benefit of Project Charter

Answer 3

Well-defined project start and project boundaries, creation of formal record of project, direct way for senior mgmt to formally accept and commit to project

Question 4

4-2 ITTO

Answer 4

Input: 
1 Project SOW
2 Business Case
3 Agreements
4 Enterprise environmental factors
5 Org process assets
Tools & techniques
1 Expert judgement
2 Facilitation techniques
Outputs
1 Project Charter

Question 5

Project charter

Answer 5

establishes a partnership between the performing and requesting organizations

Question 6

Project charter for external projects

Answer 6

formal contract is typically the preferred way to establish an agreement

Question 7

External project - what does project team become

Answer 7

Seller

Question 8

Project charter for internal projects

Answer 8

used toestablish internal agreements within an organization to assure proper delivery under the contract.

Question 9

Approved project charter formally initiates what

Answer 9

the project, gives PM authority to plan/execute project

Question 10

What steps occur after project charter initiated

Answer 10

project manager is identified and assigned as early in the project as is feasible, preferably while the project charter is being developed and always prior to the start of planning

Question 11

Project Charter should be authored by whom

Answer 11

Sponsoring entity

Question 12

At what point should PM be involved with project charter

Answer 12

participate in the development of the project charter to obtain a foundational understanding of the project requirements

Question 13

By whom are projects initated

Answer 13

by entity external to the project such as a sponsor, program or project management office (PMO) staff person, or a portfolio governing body

Question 14

Project initiator should be able to commit what

Answer 14

funding and resources

Question 15

Why are projects initiated

Answer 15

due to internal business needs or external influences

Question 16

Business needs or external influences trigger what?

Answer 16

creation of a needs analysis, feasibility study, business case, or description of the situation that the project will address

Question 17

What does chartering a project validate

Answer 17

alignment of the project to the strategy and ongoing work of the organization

Question 18

Is a project charter a contract

Answer 18

No - no $ exchanged or promised

Question 19

SOW definition

Answer 19

narrative description of products, services, or results to be delivered by a project

Question 20

Who provides SOW for internal projects

Answer 20

project initiator or sponsor

Question 21

Who provides SOW for external projects

Answer 21

customer as part of bid doc (request for proposal, req for info, req for bid) or contract

Question 22

What 3 areas does a SOW reference?

Answer 22

1. Business Need
2. Product scope description
3. Strategic plan

Question 23

What is a business need (5 things)

Answer 23

market demand, technological advance, legal requirement, government regulation, or environmental consideration

Question 24

Where does a business need appear

Answer 24

Business case to justify project (along with cost-benefit analysis)

Question 25

What is a product scope description

Answer 25

characteristics of the product, service, or results document the relationship between the products, services, or results business need that the project will address.

Question 26

What is strategic plan

Answer 26

documents the organization's strategic vision, goals, and objectives and may contain a high-level mission statement. Project should be aligned to strategic plan.

Question 27

Business Case

Answer 27

describes the necessary information from a business standpoint to determine whether or not the project is worth the required investment

Question 28

What two items are contained in business case

Answer 28

1. Business Need | 2. Cost-benefit analysis

Question 29

What is justified in business case

Answer 29

business need

Question 30

Business Case - sponsor agrees to what

Answer 30

scope and limitations of business case

Question 31

Reasons for business cases

Answer 31

1. Market Demand 2. Organizational need 3. Customer request 4. Technological advance 5. Legal requirement 6. Ecological impacts 7. Social need

Question 32

1. Market demand example

Answer 32

car company build more fuel-efficient car due to gas shortage

Question 33

2. Org need example

Answer 33

high overhead costs, company streamlines costs and combine staff function

Question 34

3. Customer request example

Answer 34

electric utility building a new substation to serve new park due to request

Question 35

4. Technological advance request example

Answer 35

Airline developing new project to develop electronic tickets based on technological advances

Question 36

5. Legal requirement example

Answer 36

Paint manufacturer authorizes project to establish guidelines to handle toxic materials

Question 37

6. Ecological impacts example

Answer 37

Company wants project to lessen environmental impact

Question 38

7. Social need example

Answer 38

nongovt org in developing country wants portable water systems to communities with cholera

Question 39

Agreements

Answer 39

Define initial intentions for project

Question 40

Agreement forms

Answer 40

contracts, memos of understanding MOU, sla, letter of agreement, letter of intent, verbal agreement, email, written agreement

Question 41

Contract used for what kind of customer - ext or int?

Answer 41

ext

Question 42

Enterprise Environmental Factors

Answer 42

1. Govt standards, industry standard, regularions (codes of conduct, quality standards, worker protection standards) 2. Org culture/structure 3. Marketplace conditions

Question 43

Organizational Process Assets

Answer 43

1. Org standard processes, policies, process definitions 2. Templates 3. Historical info and lessons learned knowledge base (docs, project closure info, decision, previous proj info, info from risk mgmt activity)

Question 44

Expert Judgement

Answer 44

used to assess the inputs used to develop the project charter

Question 45

To what can expert judgement be applied

Answer 45

applied to all technical and management details during this process (develop project charter)

Question 46

From what sources can expert judgement be used

Answer 46

Other units within the organization, Consultants, Stakeholders, including customers or sponsors, Professional and technical associations, Industry groups, Subject matter experts (SME), and Project management office (PMO).

Question 47

Facilitation techniques

Answer 47

Brainstorm, conflict resolution, problem solving, meeting management

Question 48

Project Charter

Answer 48

document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.

Question 49

What is in a project charter

Answer 49

Project purpose or justification, Measurable project objectives and related success criteria, High-level requirements, Assumptions and constraints, High-level project description and boundaries, High-level risks, Summary milestone schedule, Summary budget, Stakeholder list, Project approval requirements (i.e., what constitutes project success, who decides the project is successful, and who signs off on the project), Assigned project manager, responsibility, and authority level, and Name and authority of the sponsor or other person(s) authorizing the project charter.