Chapter 1-3

Question 1

End of Project

Answer 1

• Project objectives achieved
• Objectives will not or cannot be met
• Funding exhausted
• Project need no longer exists
• Legal case - terminated
• Resources no longer exist

Question 2

Project Initiation Concept

Answer 2

4 Categories for why an org leaders initiate projects

1) Meet regulatory, legal, social requirements
2) Satisfy stakeholder requests
3) Implement or Change business or tech strategies
4) Create, improve, fix products or services

Question 3

Business Value

Answer 3

The net quantifiable benefit derived from a business endeavor. The return of time, money, goods in return for something exchanged.

• In projects the benefit that results of a specific project

Question 4

Project Portfolio

Answer 4

• Projects, programs, subsidiary portfolios and operations managed as a group to achieve a strategic objective.
• Align portfolios and organization strategies by selecting the right programs or projects prioritizing the work + providing resources.

Question 5

Program Management

Answer 5

The application of knowledge, skills + principles to a program to adhere program objectives + benefits + control not available by managing components individually. Harmonize components.

Question 6

Project Management

Answer 6

Enables the achievement of organizational goals + objectives.

Question 7

OPM

Organizational Program Management

Answer 7

• A framework in which the portfolio, program, and project management are integrated w/ the org. Enables them to achieve strategic objective.
• Ensures the organization undertakes the right projects + allocation of critical resources.
• Ensures all levels in org understand the vision, initiative, and deliverables.

Question 8

Project Phase

Answer 8

A collection of logically related project activities that culminate in the completion of one or more deliverables.

name: Phase 1
number: 3 Phases in a project
duration
resources
Entrance criteria

Question 9

Project Gate

Answer 9

A review at the end of a phase in which a decision is made to combine the next phase, continue w/ modifications, or to end a program.

Question 10

Project Management Process

Answer 10

Series of activities directed toward causing an end result where one or more inputs will be acted upon to create one or more outputs

Question 11

Project Management Process Groups

Answer 11

A logical grouping of PM inputs, tools, and techniques and outputs:

Initiating
Planning
Executing
Monitor and control
Closing

Question 12

Project Management Knowledge Area

Answer 12

An identified area of PM defined by its knowledge requirements and description in terms of its components, process, practices, inputs, tools and techniques

Question 13

Predictive Life Cycle

Answer 13

• Scope, time, and cost determined early on
• Changes are carefully managed
• Waterfall lifestyle

Question 14

Iterative Life Cycle

Answer 14

• Scope determined early on
• Time, costs are continuously modified
• Develop the product through a series of repeated cycles while increments successively add to the function of the product.

Question 15

Incremental Life Cycle

Answer 15

Product is:

• Produced through a series of iterations that function with in a predetermined time frame.
• Deliverable contains necessary + sufficient capability only after final iteration

Question 16

Hybrid Life Cycle

Answer 16

• Combo of predetermined + adaptive life cycles
• Well known elements follow predictive
• Evolving elements follow adaptive

Question 17

Adaptive Life Cycle

Answer 17

Agile, iterative, incremental

- Scope is defined + approved before the start of an iteration.

Question 18

Project Data

Answer 18

• Data is collected, analyzed, + transformed and shared w/ the project team
• Work Performance Data - work completed, quality and technical performance measures. Number of change requests and defects
• Work Performance Info - collected from controlling processes. Status of deliverables, status change requests, estimates, memos
• Work Reports - compile data into reports - status reports to raise issues

Question 19

Tailoring

Answer 19

PM can choose to tailor a project selecting the appropriate tools, techni., inputs, outputs for a specific project. Addressing competing constraints to scope, schedule, etc.

Question 20

Project Management Plan

Answer 20

*PM’s are responsible for making it

Doc that describes how the project will be executed, monitored, and controlled. All the plan components.

Question 21

Business Case

Answer 21

Business document most commonly used to create the Project Charter. Describes the necessary info from a business standpoint to determine whether the expected outcomes of the project justify the required investment

Question 22

Needs Assesment

Answer 22

• Precedes Business Case

- Understanding business goals, objectives, issues, opportunity, and recommended proposals to address them.

Question 23

Project Benefits Plan

Answer 23

• Doc that describes how + when the benefits of a project will be delivered and describes mechanisms in place to measure those benefits.
• The outcome of actions, behaviors, products, and services that provide value to the sponsoring org and project beneficiaries

Question 24

Project Charter

Answer 24

A doc issued by Project Sponsor, PM or in collaboration with PM that formally authorizes the existence of a project + gives the PM the authority to apply org resources to project activities

A direct link between the project and strategic objectives of the org

Question 25

Project Success Measures

Answer 25

Documented project objectives and selecting ones that are measurable. - Completed Project Benefits Plan - Meets financial benefits - Meets business case objectives - Goes from Current to Future State - Stakeholder satisfaction - Quality of deliverables

Question 26

OPA | Organizational Process Assets

Answer 26

The plans, processes, policies, procedures and knowledge bases specific to and used by an Org

Question 27

EEF's | Enterprise Environmental Factors

Answer 27

- Originate from the environment outside the project and often outside the enterprise - Inputs to PM processes for planning purposes - Culture, structure of the facilities + resources, IT software, infrastructure, employee capabilities

Question 28

organizational systems Component

Answer 28

An identifiable element within the project or Org that provides a particular function or group function

Question 29

Organization Knowledge Repositories

Answer 29

- Repositories for storing and retrieving information ``` Software/Hardware Financial data History - Lessons learned Issue + Defect mgt data Data Project files - scope, schedule, performance baselines ```

Question 30

organizational systems System

Answer 30

A collection of various components that together produce results not attainable by components alone. The systems dynamics are defined by interaction b/w the components based on the relationship + dependencies that exist b/w components.

Question 31

Management Elements

Answer 31

Components that comprise the key functions or principles of general management in the Org. ``` Division of work based on skill Authorization given to perform work Discipline of action Unity of direction + command Paid fairly Resources Communication Fair Treatment ```

Question 32

Project Manager

Answer 32

Leads the projects team to meet projects objectives and stakeholders expectations. Works to balance the competed constraints on the project w/ the resources available.

Question 33

Technical Project Management Skills

Answer 33

The skills to effectively apply PM knowledge to deliver the desired outcomes

Question 34

Leadership Styles

Answer 34

Laissez-Faire - Allow the team to make decisions and goals Transactional - Focus on goals and feedback Transformational - Inspirational motivation Charismatic - Inspire, Enthusiastic, Self Confident Interactional - Combo of transactional, transformational, + Charismatic