CHAPTER 1- DIRECTIVE SYSTEM Flashcards
(20 cards)
___ : A written document used to guide or affect the performance or conduct of departmental employees.
Agency Directive
___ : The title of the publication containing agency values, mission
statement, Agency Directives, policy, rules, regulations, procedures, and organization. It provides general guidance to all agency employees. The ____ should not include guidance that is specific only to one organizational element which would be better suited for a Subordinate Directive or element SOP. The ____ is organized into Chapters with subparts. Chapters are subdivisions which include information relating to a general subject area. Chapter subparts,
termed “Parts,” are sections that relate to a specific subject area within a Chapter.
Sheriff’s Policy Manual (SPM)
_________: General principles and values which guide the performance of an agency activity. _____ is not a statement of what must be done in a particular situation; rather, it is a statement of guiding principles which should be followed in activities which are directed toward attainment of objectives.
Policy
_____: A method of performing an operation or proceeding on a course of action. It differs from policy in that it directs action in a particular situation within the guidelines of policy.
Procedure
______: A written document used to guide or affect the performance or conduct of agency employees. The term includes the DM, SOPs, policies, procedures, rules, regulations, general orders, special orders, memorandums and instructional material.
Written directive
_______ are to be published or distributed in the following formats:
a. SPM
b. SOP
c. Directive Memorandum
d. SPM Revision Directive
e. Subordinate Directive
f. Email message
Written directives
*Every written directive must be emailed by or signed by an authorized issuing authority.
Who is the only authorized person that may issue, modify or approve a SPM revision Directives and Agency Directives?
The Sheriff
or someone acting in the Sheriff’s capacity, or the Director’s designee.
____ Only a commander or supervisor of a major organizational element, a commander or supervisor acting in that capacity, or a commander’s or supervisor’s designee, may issue a __ Directive. Such directives are only for that major organizational element and/or subordinate elements under that command.
Subordinate Directive
Approved major organizational element SOPs shall be submitted to the _______ annually, and when any updates are made, for review to ensure compliance with County and Agency procedures, and state and local laws. The due date shall be set by the ____ via Distribution
A e-mail to Command Staff requesting the submission.
General Counsel’s Office (GCO)
The _____ will review element SOPs annually to ensure compliance with national and state accreditation standards.
Internal Affairs Office (IAO)
Each employee is responsible for acknowledging receipt and review of Agency Directives, SPM Revision Directives and all subsequent revisions through PowerDMS™ via electronic signature. Each employee must sign these revisions electronically within ___ working days after: issuance; returning to work from time off or leave; or being reinstated from a Relief of Duty.
5
_______: A specific type of Agency Directive, most often in memorandum format, issued by the Sheriff which revises the SPM. When appropriate, SPM Revision Directives may include multiple Chapters and Parts.
SPM Revision Directive
Commanders and supervisors of major organizational elements that have issued Subordinate Directives must also perform a disposition review at least ______. Following the review, a major organizational elements SOP must be authenticated if no revisions are needed or revised and authenticated. Subordinate Directives that are still valid must be incorporated into the major organization element SOP on an _____ basis at a minimum.
annually/annual
Upon receipt of Agency Directives, supervisors shall ensure that compliance is facilitated through _______ or on-the-job training which provides subordinates the opportunity to review and discuss
the new rules, procedures, or orders.
roll call
Employees of the MDSO’s School Crossing Guard Program are exempt from electronically signing Agency Directives on PowerDMS™. The ______ Major will determine which Agency Directives and/or SPM Revision Directives apply to employees of the School Crossing Guard Program.
Community Affairs Bureau(CAB)
All Agency Directives will be written to comply with the following laws; directives and sources of authority. Conflicts will be resolved in favor of the superior source as listed below in descending order of precedence:
a. Federal law
b. Florida law
c. Applicable County ordinances.
d. Applicable County resolutions.
e. Applicable County rules.
f. Applicable County orders, included but not limited to Administrative Orders, Implementing Orders and
Executive Orders.
g. Applicable County Procedures Manual.
h. The SPM.
(1) Subordinate Directives.
(2) Office/Bureau/district directives
info
*try to memorize EXACT order.
_____ Is An introductory page within a Standard Operating Procedure (SOP) for agency elements with the signature of the element commander.
Authentication page
A ____ is a specific prohibition or requirement which is stated to prevent deviations from policy or procedure. ____ allow little deviation other than for stated exceptions.
Rule
Effective Date: This is the date in the future that the written directive is to go into effect. However, a directive described as “effective immediately” becomes effective on the date it is published in _____ or distributed. The date that a directive is signed by the issuing authority must be prior to or match the publication date.
PowerDMS™
North & South Operations Division District stations operate under ______ SOP.
Patrol Services
