County Leave Manual Flashcards
(97 cards)
1
Q
The minimum period to be charged for any type of leave described in the leave manual is?
A
A: One quarter of an hour.
*Fractional amounts of hours shall be rounded to the nearest quarter hour.
2
Q
Employees in classifications designated as _____ are not eligible for overtime compensation.
A
Job Basis
3
Q
Employees in classifications designated as _____ are eligible for overtime compensation.
A
Non-Job basis.
4
Q
After a probationary period is successfully served, an employee is placed in this status code. Only full-time classified service employees occupy this status code.
A
AA
5
Q
Employees with the following status codes are eligible to earn sick leave benefits:
A
AA-Permanent
AC-Exempt
AB-Probationary
AE-Part Time/ AF-Trainee
AH-Emergency
AJ-Substitute
AT-Acting Appointment Classified
AX-Acting Appointment Exempt
6
Q
Employees with the following status codes are NOT eligible to earn sick leave benefits:
A
AD-Temporary - Full time
AG-Seasonal - Full time
AM- Temporary/Seasonal Part time
AW-Farmworker Trainee
AY-NON-County employee
7
Q
Employees with the following occupational codes and job classifications earn no sick leave
A
04790-Bailiff
09135-B.I. Enrollees
8
Q
The TOTAL annual Sick leave accruals rates per pay period for full-time employees with a regular work schedule of 40 hours per week is?
A
96 hours
9
Q
The TOTAL annual Sick leave accruals rates per pay period for full-time employees with a regular work schedule of 48 hours per week is?
A
124 hours.
10
Q
Status ___ ____ individuals in this status code accrue sick leave at the rate of 3 hours per 60 hours worked.
A
Status: AW - Farmworker Trainee
11
Q
The amount of sick leave earned by a ___ employee may vary from pay period to pay period.
A
Part-time employee
12
Q
Full-time employees begin to earn sick leave with the first creditable pay period worked. However, sick leave balances will not appear on PARs or paycheck stubs and may not be used until the employee has completed ___ creditable pay periods.
A
13
*Sick leave accumulates without limit.
13
Q
Eligible Part-time employees earn sick leave only during those pay periods in which they are in pay status for 40 hours or more. Sick leave balances will not appear on the PAR or paycheck stub and may not be used until the employee has completed ___ pay periods with a minimum of 40 hours worked in each.
A
13
14
Q
____ employees are not subject to any waiting period for sick leave balances to appear on PAR or paycheck stub or to be able to use accrued sick leave.
A
Job-Basis
15
Q
___ leave may not be used due to illness of a member of an employee’s family. Annual, Holiday or Emergency Sick leave should be used.
A
Sick
16
Q
Sick Leave/ Conversion:
For 48 hour work week employees, conversion takes place for any unused portion of the first __ hours of sick leave on the employee’s anniversary date.
A
62
17
Q
Part-Time employees/ Sick Leave Conversion:
There is no conversion of unused sick leave to annual leave for part-time employees. When a part time employee changes to full-time, conversion is made only after the employee completes __ creditable pay periods as a full-time employee.
A
26
18
Q
The ____ is paid only when used, and is NOT compensable upon termination.
A
Floating Holiday
19
Q
The _ is paid only to eligible employees who are in full pay status on the assigned work days immediately before and after the day on which the holiday is observed.
A
Floating Holiday
20
Q
Employees with the following status codes are eligible for the 11 scheduled holidays.
A
AA-Permanent
AC-Exempt
AB-Probationary
AF-Trainee
AD-Temporary Full-time
AH-Emergency
AJ-Substitute
AT-Acting Appointment Classified
AX-Acting Appointment Exempt
21
Q
_____ employees are not eligible to be paid for working a holiday and will accrue holiday leave, instead. Holiday leave is credited on an hour for hour basis not to exceed the number of regularly scheduled hours for the day on which the holiday falls.
A
Job-Basis
22
Q
Individuals in this status code (AW) are eligible for pay for holidays not worked, but are not eligible for holiday leave for holidays worked.
A
AW-Farmworker Trainee
23
Q
How long is the waiting period for eligible employee to use birthday holiday?
A
There is NO waiting period for BH.
24
Q
A birthday holiday shall be used on the employee’s birthday. If that day is not a regular workday, it will be observed on the next regular workday following the birthday. However, if the employee’s birthday lands on a holiday, BH will be used, and the Holiday time will be accrued. If the birthday holiday is not used within __ months of the employees’ actual birthday, the holiday is forfeited.
A
6
Side Notes: 1. Birthday Holiday may not be taken in hourly segments.
- BH cannot be accumulated.
- Only paid when used and is not compensable on termination.
25
There is no waiting period to use accrued __ leave. __ leave may be used for the same purposes as annual leave.
Holiday Leave
26
Holiday leave can be accrued to a maximum of __ hours for non-job basis employees. Any hours above the standard pay period should be paid to the employee at the time they are earned.
1. 80 Hours
27
Holiday Leave:
__ basis employees may accrue holiday leave without limit.
Job-basis
28
___ is an approved absence without pay for a maximum period of one year.
Leave of absence.
29
A ___ may be granted for a maximum period of one year, including any period of family medical leave and a minimum period of one pay period.
Leave of Absence
An extension of a leave of absence beyond one year may be granted for a maximum of one more year.
failure of the employee to return from the leave of absence on the date specified by the Department Director shall be considered as position abandonment.
30
Military reserve leave was designed to pay the employee his normal salary for the ___ summer camp.
Two Weeks
Side notes:
1. The employee must present official orders and a leave request to his supervisor for approval.
2. A copy of the official orders must be attached to the PAR form, which is sent to the HR dept.
31
A maximum of __ working days of Military Reserve leave may be granted in a fiscal year.
30
More than one period of MR leave may be granted during a fiscal year as long as the total period of all such leaves does not exceed 30 days.
32
Once the 30 working days military reserve leave is used, the employee may use any accrued annual, comp, or holiday leave or may go without pay for less than ___ or may request a military leave of absence.
One pay period
33
___ was designed to pay the employee his normal salary for 30 days during a state of emergency or time of war.
Military Active-Duty leave
Note: Employees are entitled to 30 days of paid leave each time they are called for active MA, even if they are called more than once in a single fiscal year.
* In order to be eligible for additional 30 days of paid MA leave, the employee must have returned to work between deployments.
34
Employees may be granted bereavement leave if they have been in an eligible status code and in pay status for how long?
One full workday
Note: Supervisor in authorizing Bereavement Leave (F) should obtain the following info from the employee:
*Name of deceased
*Relationship of deceased to employee
*Copy of obituary, memorial folder, or other docs confirming death and deceased relationship to employee
35
___ days of bereavement leave (F) shall be granted when authorized.
*Bereavement leave is not charged to any accrued leave.
5.
Note: more than one period of F may be granted per year.
36
___ leave provides leave with pay for life-threatening illness in the immediate family.
Emergency Sick Leave (SE)
NOTE: There is no special waiting period for the use of SE. However, since the SE is charged to sick leave, there must be sick leave available in order to use SE.
37
___ days of emergency sick leave may be granted per leave year unless specified otherwise by the bargaining unit.
3.
More than one period of SE may be granted in a year, but the maximum benefit per leave year is 3 days.
38
____ is defined as time excused from work with pay.
Administrative Leave (AD)
Note: Employees in ALL status codes are eligible for AD.
*Must be authorized by Dept. Director.
*AD may be paid without annual limit
39
___ pay is for authorized time off without pay when no appropriate accrued leave is available.
Leave without pay (W,SW)
* Employees in ALL status codes are eligible for leave without pay.
* W, SW is not intended to allow an employee to take time off without pay when appropriate leave is available.
40
___ is an unexcused absence without pay.
-Unauthorized time off-
*Unauthorized time off is used when the department or supervisor wishes to dock an employee. It is to be used for unexcused absences and may be associated with disciplinary action.
Should a department wish to distinguish between those employees taking time off who called their supervisor and those who simply did not show up for work, unauthorized no call (UN) should be used to mark the distinction.
41
Employees in all status codes are eligible for family medical leave if they meet the following criteria:
1. Must be employed by the County for at least __ months and must have worked for the County at least __ hours during the __ months.
1. 12 months
2. 1,250 hours
*Leave taken during the qualification period, regardless of pay status, will NOT Be included in any calculation of the 1,250 hours of service.
*To be eligible for family leave to care for a family member, the employee must not have exhausted leave under FLO FMLA within the same calendar year.
42
_______ is a non-medical activity that is directly related to the covered military member’s active duty or call to active duty status. It helps families of members of the National Guard and Reserves manage their life affairs while the member is on active duty in support of a contingency operation.
Qualifying exigency
43
_____ allows eligible employees who are family members of covered servicemembers to take up to (__) workweeks of leave in a “single 12-month period” to care for a covered service member with a serious illness or injury incurred in the line of duty on active duty.
1. Covered servicemember or Military caregiver leave
2. 26 workweeks
44
An employee who qualifies for family medical leave and must be away from work for more than __ weeks must first be placed on family medical leave under status code CM. When the family medical leave expires at the end of ___weeks, if the employee has not returned to work the employee may be placed on a leave of absence.
1. 12 weeks
45
True or False:
the County FLO was amended to be consistent with the FMLA, except that the FLO requires employers to extend family leave benefits to employees to care for grandparents who have serious health conditions. Effective May 30, 2008, with the enactment of Ordinance 08-61, County leave benefits, including family leave, were extended to parties to a registered domestic partnership relationship.
True
46
True or False:
A husband and wife who are both employed by the County and are eligible for family medical leave are permitted to take only a combined total of twelve (12) weeks of leave during any twelve (12)-month period if the leave is taken:
True:
a) For birth of a son or daughter or to care for the child after birth;
b) For placement of a son or daughter for adoption or foster care, or to care of the child after placement; or c) To care for a parent (but not a parent-in-law) with a serious health condition. d) To care for a grandparent with a serious health condition. Where the husband and wife both use a portion of the total twelve week period of family medical leave for one of the purposes above in 27.03.04, the husband and wife would each be entitled to the difference between the amount he or she has taken individually and twelve weeks of family medical leave (or 26 weeks for Military Caregiver leave) for a purpose other than those listed above in this section.
47
Family Medical Leave includes a special leave provision that permits eligible employees to take up to ___ weeks of leave during a single 12-month period to care for a “covered servicemember.” A covered servicemember is the employee’s spouse, son, daughter, parent or “next of kin” who is a member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty for which the covered servicemember is undergoing medical treatment, recuperation or therapy; or is on the in outpatient status, temporary disability retired list.
26
48
True or False:
Care for a former member of the military or member on the permanent disability retired list is permitted by this leave.
False, only for illness/injury in the line of duty, on active duty for which the servicemember is undergoing medical treatment of recuperation.
49
Employees seeking family medical leave must provide the department director at least (__)-days advanced notice before the leave is to begin if the need for the leave is foreseeable based on an expected birth, placement for adoption or foster care, or planned medical treatment for a serious health condition of the employee or of a family member.
30.
*If thirty (30)-days’ notice is not practicable, notice must be given as soon as practicable.
*Once it is determined that the condition or reason qualifies for family medical leave, the department must notify the employee within five (5) business days (absent extenuating circumstances) that the leave is designated family medical leave and counts toward his or her twelve (12)-week allocation.
50
True/False
In lieu of completing a Medical Certification, the employee may provide a copy of the Invitational Travel Order (ITO) or Invitational Travel Authorization (ITA) issued to any member of the covered servicemember’s family. An ITO or ITA alone is a “complete and sufficient” certification for an employee entitled to take FMLA leave to care for a covered servicemember regardless of whether the employee is named in the order or authorization, and no further documentation (including second opinions or re-certification) is required under this type of leave.
TRUE
51
A department director may exercise the option of requesting a new medical certification or recertification in accordance with the following guideline:
a) A new certification may be requested every __ or more days. b) Recertification may be requested in less than __ days (a) if the employee requests an extension of leave, or (2) if the circumstances described in the previous certification have changed significantly, or (3) if the department receives information that casts doubt upon the employee’s stated reason for the absence or the continuing validity of the certification. c) For medical conditions certified as expecting to last longer than __ days, the department director must wait until the specified period has passed prior to requesting a new certification. d) In all cases, the department director may request recertification every ___ months.
30 DAYS & 6 MONTHS
*Employees must be allowed at least fifteen (15) days within which to provide a re-certification. New medical certifications are subject to the same authentication and clarification procedures as the initial medical certification.
52
Designation Notice:
Once it has been determined that family medical leave will be granted, the department director must notify the employee in writing within __ business days absent extenuating circumstance, as to whether or not the leave will be designated as FMLA leave, and provide the employee with notice detailing the specific expectations of the employer and explaining any consequences of a failure to meet these obligations.
5
53
An employee should never be left in CM status for more than __ in any calendar year, except if the employee had previously been approved for family medical leave under the FLO and subsequently requests family medical leave under the FMLA.
12 WEEKS
54
Employees may be granted paid parental leave if they have worked for Miami-Dade County for a minimum of ____
ONE YEAR
55
Paid parental leave shall be up to ___ weeks long, and may be taken by day or week during the first year after the birth, adoption, or foster care intake of the child or children. The leave period is fixed regardless of the number of children born, adopted by the employee, or placed in the employee’s home through foster care.
6 WEEKS
*During the leave period, the employee shall be paid 100 percent of his or her base wages for the first two weeks, 75 percent of his or her base wages for the following two weeks, and 50 percent of base wages for the remaining two weeks.
*Employees shall be eligible to use any accrued leave in order to receive compensation up to 100 percent of base pay during the weeks reimbursed at the rates of 75 percent and 50 percent.
56
The number of paid parental leave period employees may take is unlimited over the duration of their employment with the County, but employees are only eligible for one ____ paid leave per birth or adoption.
ONE SIX-WEEKS PAID LEAVE
*If both parents work for the County, each is entitled to a six-week leave period, and they may take their parental leave period concurrently, subsequently, or in any other combination they wish.
57
Administrative Office of the Court (AOC) employees who had at least _ years of employment with the County and became State employees upon implementation of the revisions to Article V, July 1, 2004, and who are re-employed within _ years, shall have all previous uninterrupted service with the County count toward the County’s longevity benefits.
6 & 2
58
An employee’s leave anniversary date is the day following completion of the _ creditable pay period. Although the date is different each year it is always the day following completion of the twenty-sixth creditable pay period.
26
59
Effective November 19, 2018, all non-bargaining unit employees and all other employees covered by collective bargaining agreement whose agreement explicitly provides for this benefit who exceeded the maximum number of allowable hours of annual leave (750) on their leave anniversary date while on active military duty retain the excess leave hours in their respective leave banks. Pursuant to the provisions in Section 01.07.04, upon return to full duty, these employees have __ to use the excess annual leave. Upon the employees’ request and at the department directors’ discretion, these employees may elect to be paid for the excess annual leave in lieu of using the time. Payment will be based on their current hourly rate excluding night shift differential. Employees who wish to exercise this option must do so within __ business days of returning to full duty.
ONE YEAR & 30
60
True or False:
In the event a job basis employee separates from service with a negative sick leave balance, no sick leave, annual leave, holiday leave, and compensatory time will be paid out, nor will any borrowed hours be subtracted from the final pay check.
True
61
True or False:
The employee can be paid for a full day’s absence with borrowed hours; only partial days may be covered with borrowed leave.
FALSE! CANNOT
62
Effective October 1, 2001, employees enrolled in the Deferred Retirement Option Program (DROP) of FRS may elect to stop the conversion of unused sick to annual leave. The unused portion of the first 48 hours of accrued sick leave that would have otherwise converted to annual leave will remain in the employee’s sick leave bank. This will remain in place until the employee makes a written request to the Director of the Payroll & Information Management Division of the Human Resources Department, to resume the sick leave conversion. This request must be made at least _ pay periods prior to the employee’s leave anniversary date.
4
63
True or False:
If 48 or more hours of sick leave were used during the leave year, there will not be a conversion to annual leave.
True
64
A leave of absence may NOT be granted to permit an employee to accept employment elsewhere or to establish a business, except with the written approval from the ____.
County Manager
65
ADMINISTRATIVE LEAVE An employee who is a member of the Florida National Guard shall, upon presentation of a copy of official orders issued pursuant to Florida statutes, be granted administrative leave for the time the employee is ordered to active state service by the Governor of Florida. Such leave will not exceed _ calendar days at any time.
30
66
INFO:
For the purposes of administering benefits pursuant to the FMLA, any leave taken to care for a grandparent provided for under the Family Leave Ordinance (FLO), or any leave taken to care for a domestic partner or a child or parent of a domestic partner is not considered FMLA leave in computing the benefit periods provided by the FMLA.
INFO
67
Certification of Health Care Provider/ FMLA
The department director may require that the employee’s request for leave due to the employee’s own serious health condition or leave to care for a seriously ill family member be supported by a certification issued by the health care provider of the employee or of the employee’s ill family member. Such certification may be provided by having the health care provider complete either the Certification of Health Care Provider for Employee’s Serious Health Condition, or the Certification of Health Care Provider for Family Member’s Serious Health Condition (available online) within__ days after the department director’s request, unless it is not practicable under the particular circumstances to do so despite the employee’s diligent, good faith efforts.
15
*** 30 days for re-certifications
68
Employees changing from part-time to full-time or vice versa are eligible to use sick leave after a total of 13 pay periods are earned. To earn credit for pay periods while in part-time status, employees must be in pay status for __ hours or more during the pay period. When in full-time status, employees must be in pay status longer than half the number of hours in their regular bi-weekly work schedules.
40
69
Negative (borrowed) Sick Leave:
_____ employees wishing to use partial days of sick leave may do so for the appropriate reasons and upon approval of their supervisors regardless of whether there is sufficient accrued leave available for such absence.
Job basis
*Borrowed hours will be paid back each pay period as sick, annual or holiday leave and compensatory time are earned. When all borrowed hours are paid back a positive leave balance will be reflected.
70
Longevity annual leave which has been earned is added to the accrued annual leave bank’s ending balance. If this causes the annual leave balance to exceed the maximum accumulation, then the longevity annual leave is ____.
forfeited
71
If __ or more hours of sick leave were used during the leave year, there will not be a conversion to annual leave.
48
72
No payment will be made for accrued sick leave to employees who terminate County service with the following status codes for separation:
BB Resignation by abandonment of position
D All dismissal codes
INFO
73
Holidays NOT Worked:
____ basis employees who have any amount of unauthorized time off (U or UN) on the work days immediately preceding or following the holiday will not receive holiday pay or holiday leave.
Job basis
74
An extension of Leave of Absence requires the approval of the department Director (MDPD Director) & the ___ department.
Human Resources.
75
Military Active Duty Leave Benefits Period:
Employees whose active military leave extends beyond one fiscal year will be granted up to an additional ___ days of paid military active duty leave for each additional year they are on active duty.
30
76
_____ leave means time off from work taken in separate periods of time due to a single illness or injury, rather than for one continuous period of time and may include leave of periods from an hour or more to several weeks.
1. Intermittent
Examples of intermittent leave would include leave taken on an occasional basis for medical appointments, or leave taken several days at a time spread over a period of six months, such as for chemotherapy.
77
FMLA/ Continuing treatment is considered a period of incapacity due to a serious health condition, treatment for or recovery for a period more than ___ consecutive calendar days.
three
78
Sick Leave/ Conversion:
Effective November 19, 2018, all non-bargaining unit employees and all other employees covered by collective bargaining agreement whose agreement explicitly provides for this benefit, may waive the conversion upon written request ____ pay periods prior to the date of conversion.
two
79
Floating Holiday:
Employees are eligible to use the floating holiday at any time after completion of ___ pay periods.
9
80
How long is the waiting period to receive pay for holidays?
There is no waiting period for eligible employees to receive pay for holidays.
81
Effective November 19, 2018, all eligible non-bargaining unit employees and all other employees covered by collective bargaining agreement whose agreement explicitly provides for this benefit are eligible for ___ floating holidays each fiscal year (October 1 – September 30).
2
***CBA= 3 FH.
82
Holiday leave may be used for the same purposes as ____ leave.
annual
83
Leave of absence/ Benefits amount:
An employee beginning a leave of absence may elect to be paid for any available annual leave, holiday leave or compensatory time on the ____ pay period before the leave of absence.
last
84
Military Reserve Leave: True or False?
Weekend drills or training meetings shall be used as part of the thirty (30) day period of military reserve leave. Employees called to active duty training on weekends should provide official orders to show that they were called to active or inactive duty.
FALSE!!!
Weekend Drills will NOT be used as part of the 30-day period.
85
Military active duty leave:
The thirty (30) day period begins on the ___ day of the official orders regardless of whether it is a work day or a day off; extends through to the last day of the official orders or for thirty calendar days, whichever comes first, and includes each calendar day in between.
FIRST
86
Bereavement Leave:
Absences in addition to the five work days bereavement leave may be charged to ____ or ______.
sick or annual leave.
**** CBA= Compensatory time ****
87
Emergency Sick Leave:
Absences in addition to the 3 days of SE or for non-life-threatening illnesses of immediate family members may be charged to ___ leave.
annual
88
_______ leave may be granted only for the following purposes:
a) To apply for County positions, take County civil service exams, appear for interviews in County departments or receive counseling from the Recruitment, Compensation and Testing Division.
b) To grant time off with pay for job basis employees who have worked in excess of their normal work schedule. However, this is discretionary on the part of the department director, and administrative leave is not “earned” on an hour for hour basis.
c) To authorize the paid absence of an employee for the good of the County service, where any such absence exceeding one work day is approved by the department director. Examples of this use of administrative leave are granting an employee reasonable time off to vote not to exceed one hour if the employee is a registered voter in the jurisdiction holding an election or granting time off to attend the funeral of a fellow employee.
d) To permit time off with pay for non-essential employees during extreme weather or other emergency situations, as authorized by the County Manager.
e) To permit employees to take the citizenship qualification examination given by the Department of Homeland Security to become a United States citizen and to permit them to appear for the final hearing in the citizenship process.
f) To take physical examinations as required by the County.
g) To pollworkers and election support personnel in accordance with Administrative Order 4-76.
h) Up to three (3) hours of administrative leave may be granted for the initial evaluation session under the Employee Support Services.
Administrative
89
Compensatory Time/ Payment:
(DROP) Employees enrolled in (FRS) who are eligible to enroll and elect to participate in the DROP, have the option of requesting payment for compensatory time that was earned in the ____ months directly preceding the month in which the payout is made. Payment for compensatory time earned in the ____ months directly preceding the month in which payout is made, will be reported as compensation under the FRS.
eleven
90
Leave Without Pay/ Authorized Use:
Leave without pay is used for an authorized absence when no appropriate accrued leave, _____ or _____ is available.
birthday holiday, or floating holiday
91
Compensatory time may be used for the same purposes as ____ leave.
annual
92
True or false?
A recertification under a Qualifying Exigency Leave is NOT required; therefore, the employee only has to provide this information once.
True
93
If the employee's birthday falls on the same day as a holiday, which leave will be charged?
1. Holiday or Birthday?
Birthday.
*The county holiday will be added to holiday leave accrual.
94
True or False?
A leave of absence to enter the exempt service shall be of indefinite length.
True
95
FMLA:
A "Qualifying Exigency" may include short notice deployment ____ days notice or less.
7
96
FMLA:
A "Qualifying Exigency" may include spending time with a military member who is on temporary rest and recuperation leave up to ___ days.
5
97
Use of relieved from duty leave must be approved by the ____ director.
department
*Relieved from duty leave may be paid without limit, at the discretion of the department director.
