Chapter 3 Glossary Terms

Question 1

Coding

Answer 1

the act of assigning a file designation to records as they are classified

Question 2

Cross-Reference

Answer 2

shows the name in a form other than that used on the original record and indicates the storage location of the original record

Question 3

Filing or Storage Method

Answer 3

the way in which records are stored in a container such as a filing cabinet or a folder on a hard disk or removable storage device

Question 4

Filing Segment

Answer 4

the name by which a record is stored and requested

Question 5

Indexing

Answer 5

the mental process of determining the filing segment (or name) by which a record is to be stored and the placing or listing of items in an order that follows a particular system

Question 6

Indexing Order

Answer 6

the order in which units of the filing segment are considered

Question 7

Indexing Rules

Answer 7

written procedures that describe how filing segments are ordered

Question 8

Indexing Units

Answer 8

the various words that make up the filing segment

Question 9

Key Units

Answer 9

the first unit of a filing segment

Question 10

Storing

Answer 10

arranging records in the sequence in which they are to be stored