Construction Administration

Question 1

Architects roles with CM as Adviser

Answer 1

• Joint administration of contract
• B132 and a232
• Architect and CM rep observe construction
• Owner and contractor communicate through CM with copies to arch
• Arch and CM have authority to require inspections and testing and rejecting work
• Submitalls are reviewed by cm and arch
• Cm prepares change orders
• Cm reviews RFIs, arch prepares dwgs if necessary
Arch remains as IDM

Question 2

Architects roles with CM as Constructor

Answer 2

• Very similar to design bid build
• B133 and a201
• Arch must advise and consult cm and owner
• Arch responsibilities begin with owners acceptance of cm’s GMP, control estimate, or notice to proceed
• Cm submits applications for payment to arch
Cm issues cert for payment to owner but uses more complex method to calculte progress

Question 3

Architects roles with Design Build

Answer 3

• B143 roles defined in exhibit to the agreement
• CA for arch’s portion of work
• Review contractor questions and issue supplementary dwgs
• Site visits on behalf of DB for arch portion of work only
• Reject non conforming work and require testing if necessary
• Review contractor app for payment
• Review submittals for arch portion of work
• Change orders
• Substatial completion observations
• Process final payment requests
Relay docs from contractor to DB

Question 4

Architects roles with Integrated Project Delivery

Answer 4

• Construction admin duties are the same as a traditional project
• Focus on quality control and cost monitoring
• Not so much coordination bc it is usually taken care of in previous phases
Fewer onsite problems and RFIs

Question 5

Preconstruction conference

Answer 5

• All the major players come to determine how construction will proscede
• Organized by architect
Site access, communications, insurance, non conforming or changing work, coordination and other requirements

Question 6

Project Meetings

Answer 6

• Can be organized by owner arch or cxr
• All major players can attend but only necessary ones for each meeting
Arch is required

Question 7

Construction observation overview

Answer 7

• Arch visits site at intervals agreed to in owner arch agreement
• Purpose is to
○ Become generally familiar and keep owner informed
○ Guard owner against defects in work
○ Determine if work is according to contract docs
Communication is established through General conditions of contract for construction

Question 8

Number and timing of site visits based on

Answer 8

• Size and complexity
• Type of contract
Exact schedule of construction operations

Question 9

Field reports

Answer 9

• Complete notes of observations taken at each site visit
• G711
• Should include
○ Report name and project number
○ Filed report number
○ Date time and conditions
○ Work in progress
○ Estimate of number of workers on site
○ Observations made
○ Assessment of conformance with schedule and % completion
○ List of items to verify
○ List of attachments and who is making the report
Copies are sent to contractor and owner

Question 10

Uncovering and correction of work

Answer 10

• If arch specifies to leave work uncovered and cxr covers it anyway - cxr must pay to uncover and replace
• If arch does not specify and
○ Work is nonconforming - cxr pays
Work is conforming - owner pays

Question 11

Field Tests

Answer 11

• Contractor is responsible for paying for field tests
• Contractor must make sure to give arch notice so that they can observe
• If additional tests beyond what is asked for in contracts is reqd. owner pays
Contractor pays all costs if tests show portion of work does not conform, including costs for extra tests and architectural services

Question 12

Sustainability plans include

Answer 12

• Sustainable measures
	• Strategies to implement
	• Responsibilities assigned
	• Info about reviews and testing 
Documentation and formatting

Question 13

Architects responsibilities for sustainable project

Answer 13

• Keep owner and contractor informed of progress and changes
• Respond to contractor rfis
• Register project with certifying authority - reimbursable
• Collect and organize sustainability documentation
• Applications and responses to certifying authority
If given enough notice - prep for appeals or interpretations

Question 14

Voluntary acceleration

Answer 14

Cxr accelerates work on own accounts bc they have fallen behind and want to meet the deadline

Question 15

Constructive acceleration

Answer 15

Uncontrolable delays (weather or deliveries) - but cxr does not ask for more time

Question 16

Directed acceleration

Answer 16

Owner directed and agrees to pay through change order

Question 17

Minor change in work document

Answer 17

G710 arch supplemental instructions

Question 18

Construction change directive doc

Answer 18

• G714
• Used when owner and cxr cannot agree on price
FILL IN REST

Question 19

change orders

Answer 19

• Changes in price or time or both
	• Issued by owner
	• Prepped by arch
	• Approved by all 3
Arch evaluates proposal and recommends approval to owner

Question 20

supplemental contract documentation

Answer 20

• G716 RFI
○ Provides space for dwg spec or submittal review
• G710 architects supplemental instructions
For minor change in work to the extent that a201 authorizes

Question 21

submittals

Answer 21

• Not contract docs

Usually prepared by subs or vendors and reviewed by GC before they are reviewed by arch

Question 22

shop dwgs

Answer 22

• Drawings diagrams schedules that show a proposal of how to supply and install work
Very detailed

Question 23

sample

Answer 23

• Physical example of portion of work

Collection of samples may be submitted to chose finishes ect

Question 24

product data / cut sheet

Answer 24

• Less specific data and catalogues

Cut sheet is a short format summary of properties and characteristics usually included with product data

Question 25

gc reviewing submittals by subs

Answer 25

• Confirms field measures have been varified and everything has been checked and coordinated
• Arch related items should be noted on submittal
Should be submitted in accordance with submittal schedule

Question 26

arch reviewing submittals

Answer 26

• Only to check for design intent
• Not responsible for accuracy of quantities or install procedures
Submittals are not a way for the arch to make design changes (minor changes are ok)

Question 27

submittal marks

Answer 27

• Approved
• Approved with changes - does not req resubmission
• Revise and resubmit
Rejected

Question 28

action submittal

Answer 28

• Requires arch review and approval before product may be used
If not approved item is provided at risk of cxr & may have to be replaced at their expence

Question 29

informational submittals

Answer 29

• Do not require response from architect

Question 30

submittal log

Answer 30

• Kept by arch
• ID
• Date received and sent
Action taken

Question 31

intermediate payments

Answer 31

• Cxr must submit notarized appp for payment atleast 10 days before date established for each payment in O/C agreement
• Should include value of work and materials
• Approval for offsite storage must include payment for storage transport and insurance
• Arch will approve to best of ability without making exhaustive checks
• A201 requires arch to provide payment info upon request of subs if they have not been paid
• Based on schedule of values
○ Allocates total sum to various portions of work
Earned value management technique attempts to predict both time and money requried to complete tasks

Question 32

reasons for arch to withhold payment

Answer 32

• Defective work
	• Claims
	• Failed payment to subs
	• Work cannot be completed for $ paid already
	• Damage 
Repeat failure to carryout work

Question 33

contractors periodic payments

Answer 33

• Usually once a month
Arch is responsible for making sure the amount requested is consistent with the amount of work and the quantities of material stored

Question 34

final payment

Answer 34

• Cert for final payment issued to owner after final accepted punchlist inspection
• Cxr must submit:
○ Affidavit
○ Cert proving insurance is to remain and will not be canceled
○ Written statement that cxr knows of no reason insurance will not be renewed
○ Consent of surety to final payment
○ Any other data reqd by owner that establishes evidence of payments
If final completion is delayed arch may certify partial payment for cxr portion of work

Question 35

nonconforming work

Answer 35

• G711
• Observations must be documented in field reports which are sent to owner and cxr and other relative parties
• Should be tracked until corrected
Arch is not responsible for cxr failure to perform work

Question 36

rejecting work

Answer 36

• Arch should document and inform owner of rejections
• Arch may require inspection or testing of work when nonconformance is suspected
• Contractor must pay
If cxr fails to correct work owner may carry out the work at the cxr’s expense

Question 37

accepting nonconforming work

Answer 37

• Work does not conform to design intent or contract docs but is determined acceptable in terms of appearance function and quality
• Avoids delay
• Arch may accept work with approval of the owner
○ Owner may approve work that the arch does not want to approve but owner has last say, has to be documented as nonconforming in field reports and on as builts
• Deviation should be noted as a field report
Cxr may request a credit for the difference or may have to bear the cost the if the work was performed without the owners approval

Question 38

claims

Answer 38

• Demand or assertion by the contractor or owner seeking payment, extention of time, or adjustment of contract
• Must be made by written notice to other party and the architect - initiated with in 21 days form the occurrence or when it was first recognized as a problem
Must be supported with evidence

Question 39

first step in settling a claim

Answer 39

• Refer to idm
• Preliminary action with in the first ten days
○ Request supporting data
○ Suggest compromise
○ Accept claim
○ Reject claim
○ Advise IDM is unable to resolve claim
○ Other
• Idm may request info from any one with knowledge of the situation
○ Must respond with in 10 days
Approval or rejection is final but a demand for mediation can be made by the claiming party at any time

Question 40

two common claim conditions

Answer 40

• Claims for additional time
○ Include reasons and cost
○ Must support with actual evidence
• Claims for concealed unknown conditions
○ Claim for additional time or money
○ Unknown conditions must meet one of two criteria
§ Must be subsurface or concealed
§ Different that what would normally be found on site
Must be made with in 21 days of discovery

Question 41

mediation

Answer 41

• Neutral third party helps reach a resolution
• Not legally binding
• Must try before a alt legally binding method
• Mediateor facilitates discussion between parties
Does not judge the case but guides two parties to their own resolution

Question 42

arbitration

Answer 42

• Neutral third party helps reach a resolution
• Legally binding
• Two parties agree to submit claims to arbitrator or panel of 3 arbitrators and agree to abide by decision
• Hear evidence and make a decision
• Advantages over litigation
○ Speed
○ Economy
○ Privacy
No rules of evidence and the decision cannot be appealed

Question 43

addtl responsibilities

Answer 43

• Verifying owner has received bonds
• Verifying cxr issues insurance certs
• Making site visit schedule
• Receiving construction schedule from cxr
• Receiving field reports and forwarding copies to client
• Reviewing consultants billing
• Monitor cxr progress against schedue
• Monitoring architects fees
• Monitoring allowances and contingencies
• Maintainging all documentation
• Verifying issuance of cert of occupancy
Monitoring conformance to sustainability reqs