Contract Administration (L3) Roos Primary School

Question 1

Why did you use 100% price?

Answer 1

Low value and low risk, as it didn’t involve specialist works

Question 2

How did you deal with the reduction of the contractors valuation?

Answer 2

I issued a pay less notice to the contractor informing them I would be paying less than they have applied for, as per the provisions set out in ‘The Housing Grants and Regeneration Act 1996’

• I referred to the price activity sheet which itemised all the key elements of the works
• The itemised elements were carefully thought out

Question 3

What advice did you give to the client regarding the contract choice?

Answer 3

I advised the client to use NEC3 Short Contract on 100% price.

Question 4

Why was using the NEC3 ECSC appropriate?

Answer 4

The NEC3 Short Contract is our default contract. It is standardised across our department for ease and it ensures we all use the same terminology.

• Low value
• Low risk
• Straightforward scheme

The NEC3 also aims to prevent disputes due to the collaborative approach and they have a proven track record for successful project delivery.

Question 5

Which NEC3 Contract did you use?

Answer 5

NEC3 Short Contract

Question 6

What is the process you would take when you receive an application for payment?

Answer 6

I would check to see what the contractor was claiming for and check there claim against the items within Priced Activity Sheet.

I would undertake an inspection to ensure the items the contractor was claiming ‘Price for Work Done to Date’ and the materials used were as specified. Once satisfied I would make payment.

Question 7

When you found the incomplete works, what did you advise the client; how did you approach the contractor?

Answer 7

I took photographs of the incomplete works to which I emailed the contractor reminding him that payment can only be made for completed items.

I issued a pay less notice to the contractor in which they revised their valuation.

Question 8

In this instance, what was the benefits of using the NEC3 Contract?

Answer 8

The scheme was straight forward with minimal risk.

Question 9

Did you consider any other form of contract?

Answer 9

I didn’t consider any other form of contract, NEC3 Short Contract is our default contract due to remaining consistent across our department. However, I do have an awareness of the JCT Minor Works contract which would have been suitable given the size and nature of this scheme.