Data Management Flashcards
What data sources do you use in your day to day work?
- CoStar
- Datscha
- CACI
- Land Registry
- GOAD
What is the critical step when using online databases?
To verify as far as reasonably possible the data provided.
What are the means of verifying data?
- Talk to source eg. Agents
2. Triangulate - Where you look to confirm the same data via separate sources.
What is the key principle of data storage?
That data is safely stored but accessible to those who need it.
What are some methods you might use to protect data?
- Fire wall
- Restricted file access
- Password
- Disk encryption
- Backups
- Safe
How does BNPPRE ensure the confidential data it holds is kept safe?
- Restricted file access
- Passwords
- Backups
What is the relevant legislation that governs data and its protection?
GDPR 2016 and the Data Protection Act 2018
What is the difference between GDPR 2016 and Data Protection Act 2018?
GDPR = Clear obligation for businesses using personal data in the EU, with sanctions
Data Protection Act = UK implementation of GDPR rules
What responsibilities does GDPR / DPA 2018 set on UK Businesses?
- Undertake impact assessments
- Responsibly use data
- Keep records
- 8 rights of individuals to their own personal data
What is the penalty for breaching GDPR / DPA 2018?
Either
- £20m fine; or
- Fine at 4% of global turnover.
Whichever is higher!`
What are the individual rights that all people have regarding their personal data?
- Informed
- Access
- Rectification
- Erasure
- Object
- Avoid automated decisions
- Restricted processing
- Portability
What are the principles of GDPR?
Data storage must be:
- Lawful
- Limited
- Legitimate
- Accurate
- Protected
- Confidential
- Accountable
Is there any RICS core materials on Data?
No, however there is a proposed new professional statement: ‘Data Handling and the prevention of cyber crime’
No date set
What is the purpose of the proposed PS ‘Data handling and the prevention of cyber crime’?
To set mandatory guidance for RICS members on the capture, storage, security and usage of data.
What did you learn in your CPD on data protection?
BNPPRE Data Protection Awareness
- What constitutes personal data
- Relevant regulation
- Sanctions
What constitutes personal data?
Any information that may relate to the identification or identifiable nature of a person.
- telephone no.
- credit card details
- number plate
- address
- appearance
In your example regarding relocating headquarters in London, how did the data you gather help you in making recommendations regarding sites to the client?
The client wanted an office that would help them attract and retain talented staff. Transport, shopping and nightlife amenities important to them.
In your example regarding relocating headquarters in London, what confidential data were you using?
- Addresses of employees
- Consultation notes with employees
How do you set up a password on a document?
File –> info –> protect –> encrypt with password
In your COVID-19 pandemic info example, what were the limitations on the use of the data?
Some of the information we were provided with were agreed in confidence with their landlords. Therefore, this information could not be used directly in negotiations. It could only be referenced without name.
In your COVID-19 pandemic info example, how did you flag the data?
Any NDA data was highlighted in red in the document. The document was also labelled with the word “confidential” in the title. It was also password protected, and access was only given to staff members who were aware of what was confidential in the document.
Tell me about any AVMs that your company uses for valuation purposes?
Argus Investor and Argus Developer
What is data/disk encryption?
The process of converting information into an alternative form where only authorised parties can convert it back.
What is a firewall?
Monitors and controls incoming and outgoing network traffic. A barrier between trusted and untrusted networks.
