Data Management Flashcards
(8 cards)
What is your understanding of the term Confidentiality?
Confidentiality is where information is protected from unauthorised access or disclosure. Confidentiality agreements such as non disclosure agreements can ensure that sensitive data can only be accessed by those who are authorised to do so. They can also restrict who is able to view this information and prevent it from being accessed or shared to unintended parties. It is important for chartered surveyors to be aware of as they may be required to access sensitive client information or intellectual property without this being revealed to their competitors.
What is your understanding of the term ‘Meta Data’ and why is this important?
Meta Data is information about a specific piece of data for example when a photo is shared it may contain meta data on the location of where the photo was taken, the person who took the photo, the date the photo was taken on, its file size and the device it was taken on. As chartered surveyors, we must ensure that this meta data is afforded the same level of care as all other confidential data. In a scenario where we are sharing a document or removing confidential components of a document we should ensure that any confidential meta data is not shared inadvertently.
Can you please explain your understanding of the term intellectual property?
Intellectual Property are the legal rights of creators and owners of songs, books, videos, photos and designs. These rights allow their creators to control the use and ownership of the original works in order to benefit financially and morally by protecting against its unauthorised use. It is important to consider that work generally created by an employee usually belongs to their employer unless copyrights are put in place. It is common within construction for a client to be granted license for use and reproduction of copyright material which should be clearly defined. This could be the right to use a particular design produced by a subcontracting specialist who retains control of the original copyright.
Can you please explain your understanding of the Freedom of Information Act?
The Freedom of Information Act is the primary piece of UK legislation that grants members of the public the right to access information held by public authorities. Certain information has to be circulated through publication schemes and this aims to promote transparency of information and increase the accountability of government owned institutions that act in the public’s interest. These institutions may include government planning departments, schools, hospitals, police forces or local councils
Can you please explain the benefits of cloud based storage systems?
nformation can be backed up securely on encrypted servers.
Accessibility can be managed via online settings.
Cloud systems are often cheaper than the costs of physically storing and managing files.
It is convenient to send and share files online instead of mailing physical copies.
Cloud systems are more environmentally friendly.
Multiple users can access the same documents simultaneously.
Online sharing of documents can increase collaboration.
Documents and folder systems can be synchronised.
What is the meaning of a non disclosure agreement?
Non disclosure agreements are used to protect against the disclosure or sharing of any confidential data. Prior to the confidential data being shared with a recipient, clients will typically request that the recipient signs up to an NDA. They are often used when confidential, sensitive, innovative or intellectual property information is being shared to prevent this information being used by competitors.
How do you handle sensitive commercial information.
I ensure that information is not disclosed to third parties, either in person or electronically, and that all data is securely stored delivering a high-quality service to my clients, promoting trust in the profession and upholding integrity.
