Data management Flashcards
(39 cards)
What are three principles of UK GDPR and the Data Protection Act 2018?
Lawfulness, Fairness, and Transparency: Data must be processed lawfully, fairly, and transparently to individuals.
Data Minimization: Data collection should be adequate, relevant, and limited to what is necessary for the intended purpose.
Integrity and Confidentiality: Data must be processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and accidental loss, destruction, or damage.
How do you comply with UK GDPR and the Data Protection Act 2018 in your role?
Compliance involves obtaining and processing data with consent and for legitimate purposes, keeping data up-to-date and accurate, implementing security measures to protect data, and providing individuals with access to their data upon request.
How do you process and handle confidential information?
Confidential information is handled by limiting access to authorized personnel only, using secure methods for data transfer, such as encrypted emails, and regularly reviewing and updating access permissions.
How do you ensure that data is kept securely?
Data security measures include using strong passwords and two-factor authentication, regularly updating software and systems to prevent vulnerabilities, and storing sensitive data in encrypted formats.
What do the Privacy and Electronic Communications Regulations 2003 apply to?
These regulations apply to electronic communications, addressing issues like unsolicited marketing, cookies, and confidentiality of communications.
What is copyright?
Copyright is a legal right that grants the creator of original work exclusive rights to its use and distribution, usually for a limited time, with the intention of enabling creators to receive compensation for their work.
What is Intellectual Property? Can it be transferred?
Intellectual Property (IP) refers to creations of the mind, such as inventions, literary works, designs, and symbols. IP rights can be transferred through licensing agreements, sales, or assignments.
What is the Freedom of Information Act 2000?
This Act gives the public the right to access information held by public authorities in the UK, promoting transparency and accountability in government.
What is the Limitation Act 1980?
The Limitation Act 1980 sets time limits for bringing legal actions. File retention policies ensure records are kept for the duration necessary to comply with legal, regulatory, and business requirements, often considering these limitation periods.
Give me an example of a property information tool.
An example of a property information tool is the HM Land Registry’s online services, which provide access to title deeds and property ownership records.
How do you extract data from a source regularly used in your role?
Data extraction involves using software tools or queries to pull specific datasets from databases or online sources, ensuring accuracy and relevance for analysis.
What are the limitations of primary/secondary data sources?
Primary Data: Can be costly and time-consuming to collect but is specific and current.
Secondary Data: More readily available and cost-effective but may be outdated or not specific to current needs.
How do you validate information?
Validation involves cross-referencing data with multiple sources, checking the credibility and reputation of data providers, and reviewing data for consistency and accuracy.
What is the difference between a deed and a registered title?
Deed: A legal document that conveys ownership of property and includes terms and conditions.
Registered Title: A record of ownership maintained by the Land Registry, providing legal proof of ownership and details of the property.
How do you source title information?
Title information can be sourced via the HM Land Registry or other national land registration services, often through online databases.
What are the differences between manual and electronic records?
Manual Records: Physical paper files that require more space and are subject to physical deterioration.
Electronic Records: Digital files that are easily stored, searched, and protected through electronic systems.
What is an index map?
An index map is a visual representation of property boundaries and land parcels, typically used in conjunction with land registration systems.
What does encryption mean?
Encryption is the process of converting data into a coded format to prevent unauthorized access, ensuring data confidentiality and security.
What is a firewall?
A firewall is a network security system that monitors and controls incoming and outgoing network traffic based on predetermined security rules.
How can you protect electronic data from viruses?
Protect data by installing and regularly updating antivirus software, implementing firewalls, and educating users on safe browsing and email practices.
What does blockchain mean?
Blockchain is a decentralized digital ledger that records transactions across multiple computers in a way that prevents subsequent alteration of the data, enhancing security and transparency.
Which records are manually kept in your office and why?
Manual records may include original legal documents or contracts that require physical signatures, kept for legal authenticity and reference.
What is BIM and how can it be used?
Building Information Modeling (BIM) is a digital representation of physical and functional characteristics of a facility, used for planning, designing, constructing, and managing infrastructure projects.
Explain the growing use of AVMs in the industry.
Automated Valuation Models (AVMs) are increasingly used for property valuation by leveraging data and algorithms to estimate property values quickly and cost-effectively.
