Divisional Flashcards
(33 cards)
What is the purpose of the Divisional system?
Support
Name some of the responsibilities of a Divisional Officer.
- Welfare
- Discipline
- Coaching and development
- Training
- Reporting/Appraisals
Where are the roles and responsibilities of a Divisional Officer laid down?
BR3 Naval Personnel Management
How many divisional meetings should there be per year?
Minimum of 3 but more if required
Who supports the Divisional officer in the conduct of his duties?
The Divisional Senior Rate and Leading Hand
Where will you find guidance on writing Appraisal reports?
- JSP757 (Tri Service guide to Appraisal Writing)
- BR 3 ch 57
- JPA portal/JPA User Guides and Forms/JPA Self Service User Guide/Appraisals
- DLO
- 1RO The divisional Officers handbook
Why might you place a member of your division on a warning?
- inadequacy
- financial irresponsibility
- alcohol
- unruly behaviour
- RNFT failure
Briefly explain the RN warnings procedure.
Initially, given an MPAR or oral warning. If insufficient improvement:
* Formal Warning Level 1 - DOs warning: No SJAR/Details the problem, proposed solution and time scale for review (normally 3
months).
* Formal Warning level 2 - HoDs warning: SJAR raised - 1RO completed by DO/receive OPG of D (this commences Suspended Incremental Progression/Review after (normally) 3 months.
* Formal Warning level 3 - COs warning:
Appraisal report (SJAR) raised with CO as 2 RO/Review date set/If some progress is made but not quite enough, the level 3 warning may extend
Where will you find guidance on the Warning process?
- Ref BR3 (ch57)
- JSP 757
When do we deliver an MPAR?
Mid Period Appraisal Review, ideally at 6 month period but can be between months 4 - 8
Why do we give MPARs?
- Discuss performance
- Offer guidance
- Opportunity for promotion
Outline the SJAR process.
- 12 month cycle
- Initially raised by Ships Office
- Completed by 1RO with narrative from 2RO
- Subject agrees comments
- 1RO forwards to 2RO for completion
What are the main components of an SJAR?
- 1RO - Performance narrative and potential
- Subject - Comments
- 2RO - Performance and potential narratives
What must be remembered when completing the performance narrative and grading in an SJAR?
They must back each other up with examples of performance
What is OPG in relation to the SJAR?
Performance attributes graded A-D plus IK (insufficient knowledge) and NA (not applicable)
As a 1 RO, which areas of text would you be required to complete in an SJAR?
Performance narrative and Potential
Define SMART objectives.
Specific
Measurable
Achievable
Realistic
Time-bound
Who sets SMART objectives and when?
Set by the individual in agreement with line manager
What is the principle behind SMART objectives?
Helps focus the efforts of the reportee
Where can a Divisional Officer find details on promotion systems for members of their division?
BR 3 (Part 8, Ch 65-92)
What is PFS?
- Personnel Functional Standards
- Minimum requirements for lifestyle within RN
Explain the difference between the two categories of PFS.
- Cat A - Mandatory requirement
- Cat B - Desirable objectives
What is the purpose of a joining interview?
To explain the process of joining and discover personnel and career aspirations
What is the purpose of a joining letter?
Provides new joiner with all necessary information to join fully prepared
