Document Production Flashcards
(24 cards)
How do you create a new document?
Click ‘New’ in a word processor and select a blank document or template.
How do you edit a document?
Begin typing, change layout, edit text and numbers, add objects, or wrap text.
What are different ways to wrap text around objects?
Above, Below, Square, Tight.
How can you change the layout of a page?
Modify size, orientation, number of columns, and margins.
What is a gutter margin?
Extra space on the side of a document to prevent text from being obscured by binding.
What is pagination?
Dividing a document into manageable sections for organization and readability.
What are different types of breaks in a document?
Page breaks, Column breaks, Section breaks.
What is formatting?
Adjusting the appearance of a document, including text, spacing, and lists.
How do you change line spacing?
Use the ‘Line and Paragraph Spacing’ option in the Home tab.
What is tabulation?
Indenting text at specific points using tab stops.
What are common text formatting options?
Fonts, Colors, Case, Emphasis, Subscript, Superscript.
What is Find and Replace used for?
Automatically locating and replacing specific words or phrases in a document.
What are hyperlinks?
Clickable links that navigate to different sections in a document, websites, or files.
What are bookmarks?
Flags placed in a document to mark specific locations for easy navigation.
What is the purpose of headers and footers?
To display information like page numbers, document title, or company logo.
What can headers and footers contain?
Document name, Author, Logo, Automated objects (date, page numbers).
What is a corporate house style?
A set of design guidelines ensuring consistency in business documents.
What are elements of a corporate house style?
Logos, Colors, Fonts, Layout, Writing style.
Why is a corporate house style important?
Ensures brand recognition, reduces formatting errors, and saves time.
How do you create a table in a document?
Specify the number of rows and columns or drag to create a table.
How can you edit a table?
Insert/Delete rows & columns, Merge cells, Adjust alignment, Show/Hide borders.
What is navigation in a document?
Using bookmarks and hyperlinks to move efficiently through a document.
How do you create a bookmark?
Highlight text, click ‘Insert’, and select ‘Bookmark’.
How do you create a hyperlink?
Highlight text, click ‘Insert’, select ‘Link’, and enter the destination.
