Encoding & Storing Data

Question 1

What is the definition of encoding?

Answer 1

Shortening data when putting it into a computer

Question 2

Name 2 examples of where encoded data may be.

Answer 2

1) Gender

2) Teacher initials on school timetables

Question 3

Describe 4 advantages of encoded data.

Answer 3

1) Entering encoded data is quicker so it saves more time
2) Fewer characters means less storage space is needed
3) Less storage space is used so it is faster to access coded data
4) Less chance of human typographical errors

Question 4

Describe 2 advantages of storing data

Answer 4

1) It is cheaper as less money is spent on overheads as less filing storage is needed
2) It is easier and quicker to transfer and backup data on the internet

Question 5

Describe 2 disadvantages of storing data

Answer 5

1) Expensive training is needed for staff to use the computers
2) The ease of transferring data is a security risk. Protection is needed