Excel Keyboard Shortcuts Flashcards
1
Q
1. Navigate Inside Worksheets
Arrow Keys
A
Move one cell up, down, left, or right in a worksheet.
2
Q
1. Navigate Inside Worksheets
Page Down/Page Up
A
Move one screen down / one screen up in a worksheet.
3
Q
1. Navigate Inside Worksheets
Alt+Page Down/Alt+Page Up
A
Move one screen to the right / to the left in a worksheet.
4
Q
1. Navigate Inside Worksheets
Tab/Shift+Tab
A
Move one cell to the right / to the left in a worksheet.
5
Q
1. Navigate Inside Worksheets
Ctrl+Arrow Keys
A
Move to the edge of next data region (cells that contains data)
6
Q
1. Navigate Inside Worksheets
Home
A
Move to the beginning of a row in a worksheet.
7
Q
1. Navigate Inside Worksheets
Ctrl+Home
A
Move to the beginning of a worksheet.
8
Q
1. Navigate Inside Worksheets
Ctrl+End
A
Move to the last cell with content on a worksheet.
9
Q
1. Navigate Inside Worksheets
Ctrl+f
A
Display the Find and Replace dialog box (with Find selected).
10
Q
1. Navigate Inside Worksheets
Ctrl+h
A
Display the Find and Replace dialog box (with Replace selected).
11
Q
1. Navigate Inside Worksheets
Shift+F4
A
Repeat last find.
12
Q
1. Navigate Inside Worksheets
Ctrl+g (or F5)
A
Display the ‘Go To’ dialog box.
13
Q
1. Navigate Inside Worksheets
Ctrl+Arrow Left/Ctrl+Arrow Right
A
Inside a cell: Move one word to the left / to the right.
14
Q
1. Navigate Inside Worksheets
Home/End
A
Inside a cell: Move to the beginning / to the end of a cell entry.
15
Q
1. Navigate Inside Worksheets
Alt+Arrow Down
A
Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
16
Q
1. Navigate Inside Worksheets
End
A
Turn ‘End’ mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.
17
Q
2. Work with Data Selections / Select Cells
Shift+Space
A
Select the entire row.
18
Q
2. Work with Data Selections / Select Cells
Ctrl+Space
A
Select the entire column.
19
Q
2. Work with Data Selections / Select Cells
Ctrl+Shift+* (asterisk)
A
Select the current region around the active cell.
20
Q
2. Work with Data Selections / Select Cells
Ctrl+a (or Ctrl+Shift+spacebar)
A
Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet.
21
Q
2. Work with Data Selections / Select Cells
Ctrl+Shift+Page Up
A
Select the current and previous sheet in a workbook.
22
Q
2. Work with Data Selections / Select Cells
Ctrl+Shift+o
A
Select all cells with comments.
23
Q
2. Work with Data Selections / Select Cells
Shift+Arrow Keys
A
Extend the selection by one cell.
24
Q
2. Work with Data Selections / Select Cells
Ctrl+Shift+Arrow Key
A
Extend the selection to the last cell with content in row or column.
25
**2. Work with Data Selections / Select Cells**
Shift+Page Down/Shift+Page Up
Extend the selection down one screen /up one screen.
26
**2. Work with Data Selections / Select Cells**
Shift+Home
Extend the selection to the beginning of the row.
27
**2. Work with Data Selections / Select Cells**
Ctrl+Shift+Home
Extend the selection to the beginning of the worksheet.
28
**2. Work with Data Selections / Select Cells**
Ctrl+Shift+End
Extend the selection to the last used cell on the worksheet (lower-right corner).
29
**2. Work with Data Selections / Manage Active Selections**
F8
Turn on extension of selection with arrow keys without having to keep pressing shift.
30
**2. Work with Data Selections / Manage Active Selections**
Shift+F8
Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection.
31
**2. Work with Data Selections / Manage Active Selections**
Shift+Backspace
Select only the active cell when multiple cells are selected.
32
**2. Work with Data Selections / Manage Active Selections**
Ctrl+Backspace
Show active cell within selection.
33
**2. Work with Data Selections / Manage Active Selections**
Ctrl+. (period)
Move clockwise to the next corner of the selection.
34
**2. Work with Data Selections / Manage Active Selections**
Enter/Shift+Enter
Move active cell down / up in a selection.
35
**2. Work with Data Selections / Manage Active Selections**
Tab/Shift+Tab
Move active cell right / left in a selection.
36
**2. Work with Data Selections / Manage Active Selections**
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
37
**2. Work with Data Selections / Manage Active Selections**
Esc
Cancel Selection.
38
**2. Work with Data Selections / Select inside cells**
Shift+Arrow Left/Shift+Arrow Right
Select or unselect one character to the left / to the right.
39
**2. Work with Data Selections / Select inside cells**
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right
Select or unselect one word to the left / to the right.
40
**2. Work with Data Selections / Select inside cells**
Shift+Home/Shift+End
Select from the insertion point to the beginning / to the end of the cell.
41
**3. Insert and Edit Data / Undo/Redo Shortcuts**
Ctrl+z
Undo last action (multiple levels).
42
**3. Insert and Edit Data / Undo/Redo Shortcuts**
Ctrl+y
Redo last action (multiple levels).
43
**3. Insert and Edit Data / Work with Clipboard**
Ctrl+c
Copy contents of selected cells.
44
**3. Insert and Edit Data / Work with Clipboard**
Ctrl+x
Cut contents of selected cells.
45
**3. Insert and Edit Data / Work with Clipboard**
Ctrl+v
Paste content from clipboard into selected cell.
46
**3. Insert and Edit Data / Work with Clipboard**
Ctrl+Alt+v
If data exists in clipboard: Display the Paste Special dialog box.
47
**3. Insert and Edit Data / Work with Clipboard**
Ctrl+Shift+[+]
If data exists in clipboard: Display the Insert dialog box to insert blank cells.
48
**3. Insert and Edit Data / Edit Inside Cells**
F2
Edit the active cell with cursor at end of the line.
49
**3. Insert and Edit Data / Edit Inside Cells**
Alt+Enter
Start a new line in the same cell.
50
**3. Insert and Edit Data / Edit Inside Cells**
Enter
Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
51
**3. Insert and Edit Data / Edit Inside Cells**
Shift+Enter
Complete a cell entry and move up in the selection.
52
**3. Insert and Edit Data / Edit Inside Cells**
Tab/Shift+Tab
Complete a cell entry and move to the right / to the left in the selection.
53
**3. Insert and Edit Data / Edit Inside Cells**
Esc
Cancel a cell entry.
54
**3. Insert and Edit Data / Edit Inside Cells**
Backspace
Delete the character to the left of the insertion point, or delete the selection.
55
**3. Insert and Edit Data / Edit Inside Cells**
Delete
Delete the character to the right of the insertion point, or delete the selection.
56
**3. Insert and Edit Data / Edit Inside Cells**
Ctrl+Delete
Delete text to the end of the line.
57
**3. Insert and Edit Data / Edit Inside Cells**
Ctrl+; (semicolon)
Insert current date.
58
**3. Insert and Edit Data / Edit Inside Cells**
Ctrl+Shift+: (colon)
Insert current time.
59
**3. Insert and Edit Data / Edit Inside Cells**
Ctrl+t
Show all content as standard numbers. (So 14:15 becomes 14.25 etc for the entire file) To undo press ctrl + t again
60
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+d
Fill complete cell down (Copy above cell).
61
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+r
Fill complete cell to the right (Copy cell from the left).
62
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+"
Fill cell values down and edit (Copy above cell values).
63
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+' (apostrophe)
Fill cell formulas down and edit (Copy above cell formulas).
64
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+l
Insert a table (display Create Table dialog box).
65
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+-
Delete Cell/Row/Column Menu
66
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+- with row / column selected
Delete row / delete column.
67
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+Shift++
Insert Cell/Row/Column Menu
68
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+Shift++ with row / column selected
Insert row/ insert column.
69
**3. Insert and Edit Data / Edit Active or Selected Cells**
Shift+F2
Insert / Edit a cell comment.
70
**3. Insert and Edit Data / Edit Active or Selected Cells**
Shift+F10, then m
Delete comment.
71
**3. Insert and Edit Data / Edit Active or Selected Cells**
Alt+F1
Create and insert chart with data in current range as embedded Chart Object.
72
**3. Insert and Edit Data / Edit Active or Selected Cells**
F11
Create and insert chart with data in current range in a separate Chart sheet.
73
**3. Insert and Edit Data / Edit Active or Selected Cells**
Ctrl+k
Insert a hyperlink.
74
**3. Insert and Edit Data / Edit Active or Selected Cells**
enter (in a cell with a hyperlink)
Activate a hyperlink.
75
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+9
Hide the selected rows.
76
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+Shift+9
Unhide any hidden rows within the selection.
77
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+0 (zero)
Hide the selected columns.
78
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+Shift+0 (zero)
Unhide any hidden columns within the selection\*.
79
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+` (grave accent)
Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
80
**3. Insert and Edit Data / Hide and Show Elements**
Alt+Shift+Arrow Right
Group rows or columns.
81
**3. Insert and Edit Data / Hide and Show Elements**
Alt+Shift+Arrow Left
Ungroup rows or columns.
82
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+6
Alternate between hiding and displaying objects.
83
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+8
Display or hides the outline symbols.
84
**3. Insert and Edit Data / Hide and Show Elements**
Ctrl+6
Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
85
**3. Insert and Edit Data / Adjust Column Width and Row Height**
Alt+o, ca
Adjust Column width to fit content. Select complete column with Ctrl+Space first, otherwise column adjusts to content of current cell). Remember Format, Column Adjust.
86
**3. Insert and Edit Data / Adjust Column Width and Row Height**
Alt+o, cw
Adjust Columns width to specific value: Option, Cow, width
87
**3. Insert and Edit Data / Adjust Column Width and Row Height**
Alt+o, ra
Adjust Row height to fit content: Option, Row, Adjust
88
**3. Insert and Edit Data / Adjust Column Width and Row Height**
Alt+o, re
Adjust Row height to specific value: Option, Row, Height
89
**4. Format Data / Format Cells**
Ctrl+1
Format cells dialog.
90
**4. Format Data / Format Cells**
Ctrl+b (or Ctrl+2)
Apply or remove bold formatting.
91
**4. Format Data / Format Cells**
Ctrl+i (or Ctrl+3)
Apply or remove italic formatting.
92
**4. Format Data / Format Cells**
Ctrl+u (or Ctrl+4)
Apply or remove an underline.
93
**4. Format Data / Format Cells**
Ctrl+5
Apply or remove strikethrough formatting.
94
**4. Format Data / Format Cells**
Ctrl+Shift+f
Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
95
**4. Format Data / Format Cells**
Alt+' (apostrophe / single quote)
Display the Style dialog box.
96
**4. Format Data / Number Formats**
Ctrl+Shift+$
Apply the Currency format with two decimal places.
97
**4. Format Data / Number Formats**
Ctrl+Shift+~
Apply the General number format.
98
**4. Format Data / Number Formats**
Ctrl+Shift+%
Apply the Percentage format with no decimal places.
99
**4. Format Data / Number Formats**
Ctrl+Shift+#
Apply the Date format with the day, month, and year.
100
**4. Format Data / Number Formats**
Ctrl+Shift+@
Apply the Time format with the hour and minute, and indicate A.M. or P.M.
101
**4. Format Data / Number Formats**
Ctrl+Shift+!
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
102
**4. Format Data / Number Formats**
Ctrl+Shift+^
Apply the Scientific number format with two decimal places.
103
**4. Format Data / Number Formats**
F4
Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
104
**4. Format Data / Apply Borders to Cells**
Ctrl+Shift+&
Apply outline border from cell or selection
105
**4. Format Data / Apply Borders to Cells**
Ctrl+Shift+\_ (underscore)
Remove outline borders from cell or selection
106
**4. Format Data / Apply Borders to Cells**
Ctrl+1, then Ctrl+Arrow Right/Arrow Left
Access border menu in 'Format Cell' dialog. Once border was selected, it will show up directly on the next Ctrl+1
107
**4. Format Data / Apply Borders to Cells**
Alt+t\*
Set top border
108
**4. Format Data / Apply Borders to Cells**
Alt+b\*
Set bottom Border
109
**4. Format Data / Apply Borders to Cells**
Alt+l\*
Set left Border
110
**4. Format Data / Apply Borders to Cells**
Alt+r\*
Set right Border
111
**4. Format Data / Apply Borders to Cells**
Alt+d\*
Set diagonal and down border
112
**4. Format Data / Apply Borders to Cells**
Alt+u\*
Set diagonal and up border
113
**4. Format Data / Align Cells**
Alt+h, ar
Align Right
114
**4. Format Data / Align Cells**
Alt+h, ac
Align Center
115
**4. Format Data / Align Cells**
Alt+h, al
Align Left
116
**5. Formulas and Names / Formulas**
=
Start a formula.
117
**5. Formulas and Names / Formulas**
Alt+=
Insert the AutoSum formula.
118
**5. Formulas and Names / Formulas**
Shift+F3
Display the Insert Function dialog box.
119
**5. Formulas and Names / Formulas**
Ctrl+a
Display Formula Window after typing formula name.
120
**5. Formulas and Names / Formulas**
Ctrl+Shift+a
Insert Arguments in formula after typing formula name. .
121
**5. Formulas and Names / Formulas**
Shift+F3
Insert a function into a formula .
122
**5. Formulas and Names / Formulas**
Ctrl+Shift+Enter
Enter a formula as an array formula.
123
**5. Formulas and Names / Formulas**
F4
After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
124
**5. Formulas and Names / Formulas**
F9
Calculate all worksheets in all open workbooks.
125
**5. Formulas and Names / Formulas**
Shift+F9
Calculate the active worksheet.
126
**5. Formulas and Names / Formulas**
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
127
**5. Formulas and Names / Formulas**
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
128
**5. Formulas and Names / Formulas**
Ctrl+Shift+u
Toggle expand or collapse formula bar.
129
**5. Formulas and Names / Formulas**
Ctrl+`
Toggle Show formula in cell instead of values
130
**5. Formulas and Names / Names**
Ctrl+F3
Define a name or dialog.
131
**5. Formulas and Names / Names**
Ctrl+Shift+F3
Create names from row and column labels.
132
**5. Formulas and Names / Names**
F3
Paste a defined name into a formula.
133
**6. Manage Multipe Worksheets**
Shift+F11/Alt+Shift+F1
Insert a new worksheet in current workbook.
134
**6. Manage Multipe Worksheets**
Ctrl+Page Down/Ctrl+Page Up
Move to the next / previous worksheet in current workbook.
135
**6. Manage Multipe Worksheets**
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up
Select the current and next sheet(s) / select and previous sheet(s).
136
**6. Manage Multipe Worksheets**
Alt+o then h r
Rename current worksheet (format, sheet, rename)
137
**6. Manage Multipe Worksheets**
Alt+e then l
Delete current worksheet (Edit, delete)
138
**6. Manage Multipe Worksheets**
Alt+e then m
Move current worksheet (Edit, move)
139
**7. Manage Multiple Workbooks**
F6/Shift+F6
Move to the next pane / previous pane in a workbook that has been split.
140
**7. Manage Multiple Workbooks**
Ctrl+F4
Close the selected workbook window.
141
**7. Manage Multiple Workbooks**
Ctrl+n
Create a new blank workbook (Excel File)
142
**7. Manage Multiple Workbooks**
Ctrl+Tab/Ctrl+Shift+Tab
Move to next / previous workbook window.
143
**7. Manage Multiple Workbooks**
Alt+Space
Display the Control menu for Main Excel window.
144
**7. Manage Multiple Workbooks**
Ctrl+F9
Minimize current workbook window to an icon. Also restores ('un-maximizes') all workbook windows.
145
**7. Manage Multiple Workbooks**
Ctrl+F10
Maximize or restores the selected workbook window.
146
**7. Manage Multiple Workbooks**
Ctrl+F7
Move Workbook Windows which are not maximized.
147
**7. Manage Multiple Workbooks**
Ctrl+F8
Perform size command for workbook windows which are not maximzed.
148
**7. Manage Multiple Workbooks**
Alt+F4
Close Excel.
149
**8. Various Excel Features**
Ctrl+o
Open File.
150
**8. Various Excel Features**
Ctrl+s
Save the active file with its current file name, location, and file format.
151
**8. Various Excel Features**
F12
Display the Save As dialog box.
152
**8. Various Excel Features**
F10 (or Alt)
Turn key tips on or off.
153
**8. Various Excel Features**
Ctrl+p
Print File (Opens print menu).
154
**8. Various Excel Features**
F1
Display the Excel Help task pane.
155
**8. Various Excel Features**
F7
Display the Spelling dialog box.
156
**8. Various Excel Features**
Shift+F7
Display the Thesaurus dialog box.
157
**8. Various Excel Features**
Alt+F8
Display the Macro dialog box.
158
**8. Various Excel Features**
Alt+F11
Open the Visual Basic Editor to create Macros.
159
**9. Work with the Excel Ribbon**
Ctrl+F1
Minimize or restore the Ribbon.s
160
**9. Work with the Excel Ribbon**
Alt/F10
Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and then arrow left or arrow right
161
**9. Work with the Excel Ribbon**
Shift+F10
Display the shortcut menu for the selected command.
162
**9. Work with the Excel Ribbon**
Space/Enter
Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon..
163
**9. Work with the Excel Ribbon**
Enter
Finish modifying a value in a control in the Ribbon, and move focus back to the document.
164
**9. Work with the Excel Ribbon**
F1
Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)
165
**10. Data Forms**
Tab/Shift+Tab
Move to the next / previous field which can be edited.
166
**10. Data Forms**
Enter/Shift+Enter
Move to the first field in the next / previous record.
167
**10. Data Forms**
Page Down/Page Up
Move to the same field 10 records forward / back.
168
**10. Data Forms**
Ctrl+Page Down
Move to a new record.
169
**10. Data Forms**
Ctrl+Page Up
Move to the first record.
170
**10. Data Forms**
Home/End
Move to the beginning / end of a field.
171
**11. Pivot Tables**
Arrow Keys
Navigate inside Pivot tables.
172
**11. Pivot Tables**
Home/End
Select the first / last visible item in the list.
173
**11. Pivot Tables**
Alt+c
Move the selected field into the Column area.
174
**11. Pivot Tables**
Alt+d
Move the selected field into the Data area.
175
**11. Pivot Tables**
Alt+l
Display the PivotTable Field dialog box.
176
**11. Pivot Tables**
Alt+p
Move the selected field into the Page area.
177
**11. Pivot Tables**
Alt+r
Move the selected field into the Row area.
178
**11. Pivot Tables**
Ctrl+Shift+\* (asterisk)
Select the entire PivotTable report.
179
**11. Pivot Tables**
arrow keys to select the cell that contains the field, and then Alt+Arrow Down
Display the list for the current field in a PivotTable report.
180
**11. Pivot Tables**
arrow keys to select the page field in a PivotChart report, and then Alt+Arrow Down
Display the list for the current page field in a PivotChart report.
181
**11. Pivot Tables**
Enter
Display the selected item.
182
**11. Pivot Tables**
Space
Select or clear a check box in the list.
183
**11. Pivot Tables**
Ctrl+Tab Ctrl+Shift+Tab
select the PivotTable toolbar.
184
**11. Pivot Tables**
enter then arrow down /Arrow Up
On a field button: select the area you want to move the selected field to.
185
**11. Pivot Tables**
Alt+Shift+Arrow Right
Group selected PivotTable items.
186
**11. Pivot Tables**
Alt+Shift+Arrow Left
Ungroup selected PivotTable items.
187
**12. The Rest / Dialog Boxes**
Arrow Keys
Move between options in the active drop-down list box or between some options in a group of options.
188
**12. The Rest / Dialog Boxes**
Ctrl+Tab/Ctrl+Shift+Tab
Switch to the next/ previous tab in dialog box.
189
**12. The Rest / Dialog Boxes**
Space
In a dialog box: perform the action for the selected button, or select/clear a check box.
190
**12. The Rest / Dialog Boxes**
Tab/Shift+Tab
Move to the next / previous option.
191
**12. The Rest / Dialog Boxes**
a ... z
Move to an option in a drop-down list box starting with the letter
192
**12. The Rest / Dialog Boxes**
Alt+a ... Alt+z
Select an option, or select or clear a check box.
193
**12. The Rest / Dialog Boxes**
Alt+Arrow Down
Open the selected drop-down list box.
194
**12. The Rest / Dialog Boxes**
Enter
Perform the action assigned to the default command button in the dialog box.
195
**12. The Rest / Dialog Boxes**
Esc
Cancel the command and close the dialog box.
196
**12. The Rest / Auto Filter**
Alt+Arrow Down
On the field with column head, display the AutoFilter list for the current column .
197
**12. The Rest / Auto Filter**
Arrow Down/Arrow Up
Select the next item / previous item in the AutoFilter list.
198
**12. The Rest / Auto Filter**
Alt+Arrow Up
Close the AutoFilter list for the current column.
199
**12. The Rest / Auto Filter**
Home/End
Select the first item / last item in the AutoFilter list.
200
**12. The Rest / Auto Filter**
Enter
Filter the list by using the selected item in the AutoFilter list.
201
**12. The Rest / Auto Filter**
Ctrl + Shift + L
Apply filter on selected column headings.
202
**12. The Rest / Work with Smart Art Graphics**
Arrow Keys
Select elements.
203
**12. The Rest / Work with Smart Art Graphics**
Esc
Remove Focus from Selection.
204
**12. The Rest / Work with Smart Art Graphics**
F2
Edit Selection Text in if possible (in formula bar).
