Fleet Safety Policies Flashcards
15% (25 cards)
Is starting from scratch occasionally the best thing to do? (p.78)
when policies were written many years ago and have been updated infrequently in piecemeal fashion
What teams are likely stakeholders in writing a fleet policy? (p.78)
operations team, HR, safety, finance, procurement, drivers and mechanics
What are three principal’s policy documents that a fleet should have? (p.78)
- fleet policy manual
- driver’s handbook
- service level agreements
What should the safety policy emphasize regarding driver licensing and infractions? (p.80)
all drivers should possess a valid drivers license and report all driving infractions
What does the MVR policy need to outline? (p.80)
- frequency
- obtaining
- evaluating
- applying
- documenting
What are the two types of documents needed to obtain an MVR? (p.80)
- clear disclosure that an MVR may be requested
- employer needs to obtain written consent from the employee to pull an MVR
What are the two documents needed to adhere to two FCRA compliance steps before taking a company car from a driver? (p.80-81)
- pre-adverse action disclosure
- oral, written or electronic notice to remove the vehicle from driver
What are FCRA’s four steps an employer must follow? (p.81)
- employer will use information for employment related purposes only
- employer will not use the information in violation of any federal or state equal opportunity law
- employer will obtain all necessary disclosures and consents
- employer will give appropriate notice if adverse action is taken as part of the MVR contents
What are examples of major, minor, and non-moving violations? (p.81)
Major: speeding > 20mph posted limit, leaving crash scene, DUI, reckless/negligent driving
Minor: speeding < 20mph posted limit, failure to obey traffic signs, illegal turns
Non-moving: parking ticket, equipment violation
What should organizations do to see if their drivers have borderline records? (p.82)
routine check employee’s MVRs and meet with flagged employees and discuss consequences
What are some examples of how to deal with borderline MVRs? (p.82-83)
- counsel driver and discuss potential consequences
- get MVR data quarterly
- send the driver to defensive driver training
- place telematics on vehicle
What guidelines for record retention should be included in the MVR? (p.83)
retention of:
- applications
- release forms
- actual MVRs
- annual certificate of violations
- warning and corrective actions taken
What should the driver training program educate drivers on? (p.83-87)
- care and control of the vehicle
- seatbelts
- speeding
- distracted driving
- actions at a crash site
Explain vehicle selection, maintenance, and inspection as it relates to vehicle control (p.83)
selection - choose vehicles with best in class safety ratings
maintenance - ensure employees have safest possible vehicle on road by performing preventative maintenance
Inspection - daily pre/post trip inspections and regular safety audits
What should a seat belt policy outline? (p.84)
- safety belts
- child safety seats
- booster seats
- supplemental restraint systems
What are some procedures that organizations can use for speed control? (p.84)
- speed limiters
- telematics that record speeding
- evaluation of job scope to ensure work can be completed within time limit at safe speeds
What is the leading cause of workplace deaths in the United States? (p.85)
distracted driving
What should be included in a policy that bans cell phone use while driving? (p.85)
- ban the use of both hand-held and hands-free devices while driving
- mandate training sessions
- require employees to read and sign the policy
- explain remedial actions for violations
What are some other distractions that need to be included in the distracted driving policy? (p.85)
- eating/drinking
- grooming
- interacting with passengers
- smoking
- reading
- use of technology
- use of sound system
What are a few methods to manage compliance with the distracted driving policy? (p.86)
- honor system
- reports by fellow employees
- parking lot observations
- driver records/citations
- in vehicle monitoring (camera)
- tech that prevents phone use while vehicle is moving
What are the guidelines for actions at the crash site? (p.86-87)
- vehicle can be driven, move the vehicle out of traffic
- call emergency services
- if vehicle is damaged, call law enforcement
- contact supervisor, HS&E department, HR, fleet team
- vehicle crash investigation report should be completed
- driver may be asked to take an alcohol/drug test
How soon should the Vehicle Investigation Report be completed after a crash involving a company vehicle? (p.87)
within 24 hours of the incident
What should fleet policies clearly specify and document? (p.87)
the consequences of each violation and rewards for each success
How are points assessed in an internal points system? (p.87-88)
Points are assessed for all MVR violations and vehicle crashes by drivers
