GROUP 8 Flashcards
(7 cards)
Is a daily logbook at a police station that records all reported incidents, arrests, and other significant events. It’s an official document that serves as a chronological record of all reported matters at a police station.
POLICE BLOTTER
Supply Accountability of the Police Blotter:
Logistics/Supply Office Responsibility:
The Logistics/Supply Office is primarily responsible for the upkeep, management, and safeguarding of the Police Blotter.
No Physical Removal: The Police Blotter should not be physically taken out of the Logistics/Supply Office unless authorized, to prevent misuse, tampering, loss, or damage.
Comparison with Inventory Records: Inventory records of the Police Blotter, along with the Logistics and Distribution Information Management System (LDIMS), should be compared periodically to verify the accuracy of the data.
Standard Specifications: The PNP utilizes a standard design and format for the Police Blotter, and the Chief of Logistics Plans and Programs (C, LPPD) monitors compliance.
Purpose of Blotter Procedures
- To document incidents formally
- Legal basis for future actions
- Ensures proper handling of complaints or reports
General Guidelines
- All complaints must be recorded chronologically
- Use of official blotter book or digital system
- Confidentiality and accuracy are required
- Only authorized personnel may write entries
Blotter Procedure Step-by-Step
- Complainant approaches the office
- Interview or initial assessment by officer
- Recording of the incident details
- Signature of the complainant
- Initial response or advice (if applicable)
Additional Guidelines
- Proper identification of involved parties
- No use of foul or judgmental language
- Blotter is not an automatic legal case
- Barangay may opt for mediation first
When to Refer to Higher Authorities
- If physical injury, theft, or serious crime is involved
- If parties do not agree to settle
- Barangay issues referral to PNP or proper court
