HPM 9.1 - EMPLOYEE RELATIONS

Question 1

Who is responsible for seeing that policies in employee relation manual are implemented?

Answer 1

Managers and Supervisors

Question 2

Who is responsible for interpreting POLICY, HOURS, and WAGES affecting employees?

Answer 2

OER (Office of Employee Relations)

Question 3

Max vacation balance

Answer 3

816 hours

Question 4

Max CTO

Answer 4

480 hours

Can be made to burn 24 hours by Dept if notified 24 hours in advance of burn date (Via email/memo)

Question 5

What grants employees and employers to be on the same level when bargaining for wages/hours and other contract issues? Allows our union to exist? Keeps State employer from imposing/threatening reprisals, discrimination, etc?

Answer 5

The Dills Act

Question 6

________ shall not be used for union business.

Answer 6

State vehicles

Question 7

When Dept policy conflicts with contract, what prevails?

Answer 7

The contract

Question 8

Use of copy machines, fax machines, audio/visual machines, email, etc. for UNION BUSINESS is permitted during _________ hours.

Answer 8

Non-Working Hours

Question 9

Use of US mail system for union business IS / IS NOT permitted.

Answer 9

Is NOT

Question 10

Is sick leave transferrable for contributory time?

Answer 10

No

Question 11

Contributions to contributory time banks shall be in ____ increments.

Answer 11

1 hour increments

Question 12

Is a self-represented employee allowed release time for preparing?

Answer 12

NO (only for actual meeting)

Question 13

Emp reps are entitled to release time of __ hours to meet and confer

Answer 13

4 hours

Question 14

Emp reps ARE / ARE NOT allowed release time to PREPARE for a meet and confer

Answer 14

Are Not

Question 15

To use time from contributory bank, a union rep must complete a _______ within ____ hours.

Answer 15

CHP 610 within 48 hours (2 days)

Hours spent shall be in 30 minute increments.

Question 16

What shall be completed by employees who provide representation to other employees?

Answer 16

CHP 610

(Complete within 48 hours)
(Also document on 415)

Question 17

CHP 610 shall be submitted to supervisor within ___ days and hours spent shall be documented in ______ increments.

Answer 17

2 days (48 hours)

30 minute increments

Question 18

Beat code for “Meet and Confer” time

Answer 18

Beat 832

Question 19

Beat for CAHP release time

Answer 19

Beat 833 (2 hour increments)

Question 20

Beat for AA, Interrogations, and officer involved shootings

Rep is allowed up to __ hours per incident

Answer 20

Beat 834

Up to 8 hours

Question 21

A (Grievance / Complaint) is a dispute over a violation of the CONTRACT.

Answer 21

Grievance

“The CONS are filing a GRIEVANCE”

Denial of OT in contract, performance evaluations, detail of representation)

Question 22

A (Grievance / Complaint) is a dispute of a POLICY, procedure or a rule.

Answer 22

Complaint

“I’m COMPLAINING - It’s against our POLICY!!!”

(Forced to work graveyard shift alone, etc)

Question 23

Series of government code sections which govern collective bargaining for represented employees of California

Answer 23

Dills Act (used to be SEERA)

Question 24

What establishes the right of a bargaining unit employee to be assisted by union representative at an investigatory interview to which the employee has been summoned by management, when the employee reasonably believes disciplinary action may result.

Answer 24

Weingarten Rule

Question 25

Are employee reps on equal ground with management?

Answer 25

Yes

Question 26

A recognized employee organization may use bulletin boards to post info. Posted material shall be ______________________.

Answer 26

Dated. Initialed by org. rep COPY GIVEN TO COMMANDER

Question 27

Are shift / schedule changes allowed to use release time?

Answer 27

No

Question 28

Is travel time allowed for employee interrogation representation?

Answer 28

No

Question 29

Does an employee have right to secure representation of their own choosing in preparing a grievance / complaint?

Answer 29

Yes

Question 30

An employee and rep may be granted up to __ hours of release time to prepare and present grievance.

Answer 30

4 hours

Question 31

Beat code for expending time from contributory bank (CHP 610)

Answer 31

Beat 833

Question 32

Documenting use of State Release Time: Report on a ________ Recorded in _________ increcrements Submit to commander within ___ days after representation Form sent to ______ after approval.

Answer 32

1. CHP 610 2. Half hour increments 3. Within 2 days to Commander 4. To OER

Question 33

First step to initiate the grievance/complaint procedure is a _______________-

Answer 33

Informal Discussion between employee and immediate supervisor

Question 34

Informal discussion between complainant, representative and immediate supervisor should happen within ___ days of issue.

Answer 34

Within 21 days. Must be done first by employee BEFORE filing a formal form.

Question 35

Immediate supervisors need to respond to informal discussion within ____ days

Answer 35

7 days

Question 36

As a supervisor, what should you do if an employee submits a formal grievance before an informal discussion has occurred?

Answer 36

Supervisor SHOULD NOT accept it

Question 37

Formal Level complaint (If employee insists on submitting formal grievance before informal discussion, the supervisor shall _____________

Answer 37

Shall accept it

Question 38

Grievances/complaints go through several levels before they become________

Answer 38

Formal

Question 39

Formal grievance shall be completed on 1 of 2 forms:

Answer 39

CHP 94 - Emp. Grievance/Complaint or STD 630 - Emp. Contract Grievance

Question 40

CHP94/STD630 (Grivance/Complaint forms) SHALL be forwarded to OER within ___________ after getting response.

Answer 40

Within 5 working days

Question 41

Failure of a grievant to respond within time limits does what to the grievance/complaint?

Answer 41

It nullifies it

Question 42

Are supervisors entitled to exclusive representation, contract rights, and filing unfair labor practices?

Answer 42

No

Question 43

Grievance/complaint files ARE / ARE NOT to be kept in the employees file.

Answer 43

Are NOT to be kept there

Question 44

Grievance/complaint files ARE / ARE NOT to be forwarded to an employees new command

Answer 44

Are NOT to be forwarded (Unless its active)

Question 45

Grievance files are retained at area for ____ years.

Answer 45

3 years

Question 46

Complaint files are retained at area for ____ year(s).

Answer 46

1 year

Question 47

Are commanders required to "meet and confer" when there is a complaint about an employees 118 APPRAISAL (complaint/grievance issue)?

Answer 47

Not required

Question 48

Supervisory representatives ARE / ARE NOT allowed for release time to meet and confer and to prepare

Answer 48

They ARE allowed

Question 49

The CHP employs represented employees in __ of the __ bargaining units.

Answer 49

12 of the 21 bargaining units

Question 50

Management must give employee at least ____ notice that CTO needs to be used to lower bank.

Answer 50

24 hours notice

Question 51

Notice to use CTO shall be in the form of an ___________ to the employee.

Answer 51

Email or Memo

Question 52

Release Time shall be for how many union reps?

Answer 52

One representative

Question 53

Donation of hours to the union is done by completing _______

Answer 53

CHP 415

Question 54

Employees may contribute to time release banks. Contributions to these banks SHALL BE in _______ increments

Answer 54

1 Hour increments

Question 55

Can an employee contribute their SICK time / SICK leave to a time release bank?

Answer 55

No

Question 56

Informal grievance/complaint requires the supervisor to _____ with the officer (or Area Rep) and listen. And attempt to resolve the issue at the ____________.

Answer 56

Sit down Lowest level

Question 57

Before making a decision regarding a grievance/complaint, a supervisor should __________________ for course of action.

Answer 57

Consult other supervisors and management team.

Question 58

A formal grievance must include 3 elements:

Answer 58

1. Alleged violation 2. Statement of the problem 3. Proposed remedy

Question 59

Level 1 Formal Complaint is filed with who?

Answer 59

Filed with area, section or bureau commander

Question 60

Level 2 Formal Complaint is filed with who?

Answer 60

Filed with Division Chief

Question 61

Level 3 Formal Complaint is filed with who?

Answer 61

Filed with Commissioner (final level of appeal)

Question 62

Level 4 Formal Complaint is filed with who?

Answer 62

Department of Personnel Administration (DPA)

Question 63

If at any level the complainant's __________ is involved with the grievance, it automatically goes to the next level.

Answer 63

Immediate Supervisor

Question 64

Can a grievant re-submit a grievance after retracting their grievance?

Answer 64

No - not for the same grievance

Question 65

What Government Code allows for an officer to have representation when confronted with an adverse action?

Answer 65

GC 3301 (I)