HPM 11.1 - ADMIN PROCEDURES Flashcards
The Department’s FISCAL YEAR is a 12 month accounting period starting on _____ and going through _______
From July 1st to June 30th
Employees shall book all travel arrangements through the ____________ online reservation system.
Concur Travel
at caltravelstore.com
Employees shall NOT request travel advances when the estimated expenses are less than $____
Less than $25
For travel expenses - receipts are required for any item that costs over $_____
Over $25
Per Diem expenses are NOT allowed at any location within _____ miles of an employee’s headquarters or primary dwelling.
Within 50 miles
If travel is cancelled after the advance money is received, the check SHALL be returned within ____ days.
Within 30 days
Travel advances (CHP 87 form) can be obtained ___ weeks prior to the travel date.
2 weeks prior
An employee is on “travel status” when they are ___ miles or more away from their headquarters or residence.
50 miles or more
If travel begins at or before 0600 hours, BREAKFAST can be claimed. What’s the dollar amount?
$7.00
If travel begins at or before 1000 hours, LUNCH can be claimed. What’s the dollar amount?
$11.00
If travel begins at or before 1700 hours, DINNER can be claimed. What’s the dollar amount?
$23.00
INCIDENTALS while traveling are paid every 24 hours of trip. (Must be gone 24 hours or more) What’s the dollar amount?
$5.00
Mandatory overtime meal dollar amount?
$8.00
Employees may claim an additional overtime meal for each additional ____ hour period. No more than ___ overtime meals can be claimed for each 24 hour period.
For each additional 6 hour period
No more than 3 meals per 24 hour period
Can employees use rental vehicles while training or instructing at the CHP Academy or Clark Training Center?
No - It is prohibited
You need a receipt for travel expenses over $25. However, a receipt is required when using taxis, shuttles, rapid transit, bridge/road tolls, parking fees or bus if over $______
Over $10
Are privately owned motorcycles authorized as a means of transportation for official state business?
No - So no miles can claimed for reimbursement.
Employees may claim one round-trip to their residence for every ____ weeks of training.
For every 3 weeks of training
Criminal / Civil subpoenas for OUT OF STATE appearances, require notification to who?
AC Field
In the event of an emergency incident, officers required to stay at a specific location WITHIN 50 MILES of their command WILL or WILL NOT be reimbursed for meals and lodging?
They WILL be reimbursed
When a person claims to have suffered a loss of $1,000 or LESS, they shall be provided with a CHP _____ form.
CHP 287 (Claims of $1000 or Less)
CHP 287 (Claims of $1000 or Less) should be filed within ____ months of the date of the alleged incident.
Within 6 months
If damage claim is in EXCESS of $1,000, they should be directed to the state web site to complete a claim form ($25 fee).
A ___ form is not required.
A ___ form is required and claim should be investigated pursuant to HPM 10.4 Citizen Complaints
CHP 287 form not required (that’s for over $1000)
CHP 268 (liability) forms still required
Every time an employee is served a summons / complaint, immediate notification to ____ shall be made.
CMU (Case Management Unit)
They send it to the AG’s office
