Initiating a project Flashcards
Initiating a project (25 cards)
Main Menu7of42
A corporation produces a long-range plan outlining its broad, high-level goals for serving its customers. What document is referenced to demonstrate how a facility management project is directly linked to this plan?
Facility strategic plan
Project charter
Project objectives statement
Success Criteria
Facility Strategic plan
What is done after defining a project’s purpose and could be accomplished using a tool such as the project triangle?
Develop a statement of objectives.
Define the intended use of the project deliverables.
Test the purpose for feasibility.
Define the priorities for the project.
Test the purpose for feasibility
What statement is true about success criteria?
Success criteria defined by the project manager require no agreement by stakeholders.
Success criteria must be measurable.
Success criteria specify the means by which success must be achieved (following plans).
Success criteria can be partially met, and the project can still be considered a success.
Success criteria must be measurable
Which statement is true of programming?
It makes projections similar to forecasting but is more focused than forecasting.
It is less detailed than macro-level programming.
It is synonymous with design but could be used for non-construction projects.
It differs from needs analysis because only programming determines user requirements.
It makes projections similar to forecasting but is more focused than forecasting.
In what document is the project manager formally listed?
Final design
Project charter
Project objectives statement
Work breakdown structure
Project Charter
What should project managers do at the start of a project to increase the chance of success?
have workers get started on initial tasks right away.
assure there is a shared understanding of the end purpose of a project.
develop a realistic plan before getting other stakeholders involved.
get everyone involved in planning right away.
Assure there is a shared understanding of end purpose of a project.
Which is true of the steps involved in defining project success?
Specifying nonessential parameters is as important as specifying essential ones.
Parameters can feasibly specify fastest completion, least cost, and highest quality.
A project purpose indicates what to achieve and how to achieve it.
A best practice is to create projects with multiuse deliverables.
Specifying nonessential parameters is as important as specifying essential ones.
What should a facility management contractor get from its customer to initiate a project?
Statement of requirements
Strategic facility plan
Scope/statement of work
Specifications
Scope/statement of work
When defining project success, after the business need is defined, what could be used in the next step of the process?
Project charter
Statement of requirements
Statement of qualifications
Project objectives statement
statement of requirements
Which statement about project objectives is true?
An executive overview defines a project by how it should achieve goals.
Schedule documentation only includes milestones for hard delivery dates.
Constraints are primarily addressed under budget documentation.
Information on staffing is found in schedule and quality documentation.
Schedule documentation only includes milestones for hard delivery dates.
The tradeoffs made in the project triangle are part of which SMART (specific, measurable, achievable, relevant, time-bound) element?
Specific
Relevant
Measurable
Time-bound
Relevant means that each requirment pertains to the project purpose.
What constraint addresses sensitivity to organizational politics and influences how projects are identified and prioritized?
Organizational structure
Organizational culture
Organizational tolerance for risk
Facilities register
organizational culture
Which documents includes details such as adjacency diagrams, space standards, and information on current and future staffing count for business units?
Strategic facility plans
Statement of requirements
Feasibility studies
Scope/statement of work or specifications
Statement of Requirements
Which is set by policy at the start of a project?
Benchmarking
Estimating
Work breakdown structure (WBS)
Scheduling
Estimating
Which source provides information about the facility and its components as they exist prior to a new project?
Archived project data
Statement of requirements
Project objectives statement
Estimation policy
Archived project data
A project has a long payback period. To what should the project be linked to increase the chances the project will be approved?
Statement of requirements from programming
Statements of work or specifications
Financial plans or feasibility studies
Strategic facility plans
Strategic facility plans
Once a building is commissioned, how long does a commissioning authority continue to monitor the facility?
For the life of the facility
At a minimum for an extended operations and maintenance period beyond the warranty period.
At a minimum until deliverable acceptance is complete
At a minimum for the warranty period
At minimum for the warranty period
What is the purpose of retainage?
To ensure no liens remain on project work at project closure
To ensure sufficient funds are available to pay the general contractor.
To enforce the repair of all punch list/snagging list defects
To require repair of major variances from planned construction discovered in an as-built review.
The purpose of retainage or retention is to ensure that the GC pays all subcontractors so that the project is free from all liens at completion.
If final deliverables from contractors are rejected, what is the proper method of handling the situation?
Conditionally accept the deliverables but request certain corrective actions or defect repairs.
Close the contract but provide a verbal warning to make corrections before initiating formal procedures.
Terminate the contract and cite the reasons for contractor noncompliance.
Keep the contract open and provide a letter indicating the unmet criteria and required actions.
Keep the contract open and provide a letter indicating the unmet criteria and required actions.
What is generally true of evaluating project outcomes?
Project schedules usually have sufficient time remaining for outcome evaluations.
Usually there is no way to assess the performance of project managers except by the success or failure of the project.
Use of project outcome evaluations is generally enthusiastically promoted by team members and executives.
Project managers investigate the root causes of success as much as of failures.
Project managers investigate the root causes of success as much as of failures.
Which is true about documentation for project closure?
Only complete deliverables can be transferred to the responsible party.
Documentation may include operations and maintenance manuals.
Product documentation formally ends a project and releases team members.
If a project is over budget it can be valid grounds for deliverable rejection even if this is not included in acceptance criteria.
Documentation may include operations and maintenance manuals.
Which is a management task as opposed to an administrative task?
Updating contract records
Making final payments and accounting for them
Assessing the contractor’s performance
Verifying and auditing contract terms and conditions
Assessing the contractors performance.
Which is true of the contract closure process?
If a contract is terminated early due to noncompliance on the contractor’s part, the organization has no monetary obligations for work partially completed.
Early contract termination can be accomplished by presenting evidence of noncompliance by the other party, but the evidence may require legal review.
The original contract without modifications is used when the contracts are complete to verify that all contract terms and conditions are satisfied.
Contract administrators wait until the last contract is complete before beginning the close contracts process.
Early contract termination can be accomplished by presenting evidence of noncompliance by the other party, but the evidence may require legal review.
What is developed to review a final deliverable from an entire system perspective?
Punch list/snagging list walkthrough
Statement of requirements
Quality assurance tests and measurements
Checklist reviews
Checklist reviews for final deliverables.
