Inspection

Question 1

What three things are included in a scaffolding license

Answer 1

1) Requirement to maintain a footway

2) Requirement to ensure scaffolding is marked with contractors details

3) £5 million of public liability insurance

Question 2

What are 3 examples of things you may look for on an internal inspection for vals?

Answer 2

1) Specification (any outdoor space?)

2) Layout (open plan?)

3) Maintenance (does it look tired?)

Question 3

What is spalling?

Answer 3

When bricks start to crumble because of freeze/thaw action

Question 4

What is a raft foundation?

Answer 4

Load Spread over a wide area (load-bearing walls)

Question 5

What is piled foundations?

Answer 5

Similar to raft but used for especially heavy loads

Question 6

What is pad foundations?

Answer 6

Concentrated loads at specific points (columns)

Question 7

What are two differences between concrete and steel buildings?

Answer 7

Concrete tends to have lower floor to ceiling height and more columns

Question 8

Where can you find construction information?

Answer 8

In an architects specification

Question 9

What colour is the stem on Japanese knotweed?

Answer 9

Purple & green

Question 10

What are three common defects for a period office building?

Answer 10

1) dry rot
2) wet rot
3) structural movement

Question 11

What is the difference between an inherent, and a latent defect?

Answer 11

An inherent defect has always been there. A latent defect could not be discovered under a reasonably thorough inspection.

Question 12

What else could you have done to fix the litter issue?

Answer 12

I asked the tenants to shut the service yard gate when not in use

Question 13

How did you check the scaffolding was outside of the clients land

Answer 13

Checked the site plan

Question 14

How long was the scaffolding required for?

Answer 14

A couple of days

Question 15

How did the negotiation for increased cleans go?

Answer 15

It was with the same company the client had a good relationship with and were known to be cost-effective.

Question 16

What was the risk associated with putting the tenant under pressure?

Answer 16

Risk to landlord tenant relationship

Question 17

If you found a serious contamination issue, what agency could you have to report it to?

Answer 17

Do you environmental protection agency (EPA)

Question 18

How long did the scaffolding license last?

Answer 18

1 month

Question 19

How did you come to find the scaffolding?

Answer 19

Inspected after being alerted by FM

Question 20

How much of a health and safety risk was the scaffolding

Answer 20

Low risk.

Contractor was on JLL approved contractors list & FM had looked into the H&S

Question 21

Why did FM not put a stop to it as it was happening (scaffolding)

Answer 21

FM was not aware immediately

It was a small amount and round the back of the property

Question 22

Did you wear PPE when inspecting the scaffolding?

Answer 22

Hard hat & boots

Question 23

What is the scaffolding accreditation?

Answer 23

CISRS

Question 24

What would you usually ask for before scaffolding was erected?

Answer 24

RAMS and evidence of contractors Public Liability insurance

Question 25

What was the timeline for informing the client and tenant (scaffolding)

Answer 25

Informed client immediately and provided recommendation Subsequently rang tenants to inform of obligations and obtain details required

Question 26

What was the scaffolding recommendation?

Answer 26

Pause works until necessary documents had been provided If not, take down the scaffolding Landlord notify insurers as an FYI

Question 27

When did the tenants provide what was required for the scaffolding?

Answer 27

The same day

Question 28

What did the lease say was required. Even for permitted works?

Answer 28

Any information required by the landlord

Question 29

When is GEA used?

Answer 29

Building surveyors and planners

Question 30

What was the purpose of scaffolding?

Answer 30

Works to remove graffiti

Question 31

Who is responsible for fire and asbestos risk in a shopping centre

Answer 31

FM - H&S focussed

Question 32

Strategy for scaffolding example

Answer 32

Remember, emphasise the inspection element and not the property management element unless pressed

Question 33

What is water ingress?

Answer 33

Water penetrating a building from the outside, essentially, becoming an unwelcome visitor

Question 34

How would you measure the arched window in your case study using IPMS?

Answer 34

You would need to determine at which point, the glazing is more than 50% of the walls height

Question 35

What basis is used to measure industrial and retail?

Answer 35

Industrial - GIA Retail (shops) - NIA

Question 36

What is a classic defects in a retail park or shopping centre?

Answer 36

Water ingress and blocked gutters

Question 37

What does MEWP stand for? What is an example?

Answer 37

Mobile Elevating Work Platform Scaffolding

Question 38

What was the purpose of the scaffolding?

Answer 38

To remove graffiti

Question 39

Why had the tenant not informed us about the scaffolding?

Answer 39

Because the works were their responsibility

Question 40

What is hoarding?

Answer 40

A barrier around a construction sites or building project

Question 41

Why the 48 hours timeframe?

Answer 41

Spoke to FM and Supervisor - was thought to be appropriate and balanced

Question 42

What was the main risk of the scaffolding?

Answer 42

A council fine

Question 43

How did you know the scaffolding was safe?

Answer 43

1) FM (responsible for h&s) had looked into it 2) contractor happened to be on the JLL approved suppliers list meaning we knew they were competent/ insured

Question 44

Where was the scaffolding located?

Answer 44

At the back away from the public and deliveries, also away from main footway on the pavement

Question 45

Why did you go to the tenant rather than council?

Answer 45

To maintain positive relationship

Question 46

How did you know who the contractor was and what work was being done before speaking to the tenant?

Answer 46

FM had spoken to the on-site tenant (weren’t aware of scaffolding licence)

Question 47

Who is typically responsible for obtaining a scaffolding license?

Answer 47

The contractor

Question 48

Who did you contact in order to understand whether they had the license?

Answer 48

The tenants Estates Manager

Question 49

How many additional cleans were incorporated?

Answer 49

One additional weekly light clean Two additional deep cleans

Question 50

How much did the increase to cleans cost?

Answer 50

Circa £3K

Question 51

How was the increase in cost communicated to tenants for the cleans?

Answer 51

Via the explanatory note within the service charge budget

Question 52

Where are inspection reports saved?

Answer 52

On SharePoint under the relevant client and property