Integration

Question 0

Why is Integration necessary?

Answer 0

PM’s job is to do it better, faster, cheaper, with less resources by integrating and optimizing.
Management gaps + functional gaps = operational islands

Question 1

What does Project Integration Management do?

Answer 1

Identify, define, combine, unify, and coordinate the various processes and project management activities…

Question 2

What is a Project Charter?

Answer 2

Document that formally authorizes the existence of a project (or phase) & provides the PM with authority to apply organizational resources.

Question 3

How is a project charter used for external projects?

Answer 3

It’s the formal contract to establish an agreement. The project team becomes the seller responding to conditions of an offer to buy from an outside entity.

Question 4

How is a project charter used for Internal Projects?

Answer 4

It’s an agreement within the organization to assure proper delivery . It initiates the project.

Question 5

Who should author the project charter?

Answer 5

The sponsoring entity

Question 6

When should the project manager be identified and assigned?

Answer 6

As early as possible. While developing the charter and always prior to the start of planning.

Question 7

Why are projects initiated?

Answer 7

By internal business needs or external influences.

Question 8

Is a Project Charter considered a Contract?

Answer 8

No. There is no consideration or money promised or exchanged in its creation.

Question 9

What does the project SOW include or refer to?

Answer 9

Business need (Business Case)
Product Scope Description
Strategic Plan

Question 10

What is the Project SOW for Internal projects based on?

Answer 10

Based on business needs, product, or service requirements

Question 11

What is the Project SOW for External projects based on?

Answer 11

Can be received from the customer as part of a bid document (e.g. RFP, RFI, RFB) or as part of a contract.

Question 12

What is typically included in the business case?

Answer 12

Business need

Cost-benefit analysis

Question 13

What’s the goal of a business case?

Answer 13

To justify & establish boundaries for the project.

Question 14

What are the inputs for Develop Project Charter?

Answer 14

Project SOW
Business Case
Agreements
Enterprise environmental factors
Organizational process assets

Question 15

What are the tools & techniques for Develop Project Charter?

Answer 15

Expert Judgement

Facilitation Techniques

Question 16

What is the Develop Project Charter Output?

Answer 16

Project Charter

Question 17

What does the Project Charter document?

Answer 17

It documents the business needs, assumptions, constraints, the understanding of the customer’s needs and high-level requirements, and the new product, service, or result that it is intended to satisfy.

Question 18

Name some Enterprise Environmental Factors

Answer 18

Governmental standards, Industry standards, regulations
Organizational culture and structure
Marketplace conditions
PM Info, PMBOK, Existing Facilities

Question 19

Give examples of what is included in the Project Charter.

Answer 19

Purpose, Justification, measurable objectives, related success criteria, high level requirements, assumptions/constraints, high level description/boundaries/risks,

Summary milestone schedule
Summary Budget
Stakeholder list
Approval requirements
Name of PM, level of responsibility & authority
Name & Authority of the sponsor or other authorizer

Question 20

Is a project management plan summary level or detailed?

Answer 20

Either (p 78)

Question 21

A project management plan has at least one subsidiary plan. T or F?

Answer 21

True

Question 22

What determines the level of detail in the subsidiary plans?

Answer 22

The needs of the specific project.

Question 23

When is a change request needed to modify the project management plan?

Answer 23

Once the project management plan is baselined.

Question 24

What is a Deliverable?

Answer 24

Any unique and verifiable product, result or capability to perform a service that is required to be produced to complete a process, phase, or project.

Question 25

What are the three meeting types?

Answer 25

Information Exchange Brainstorming, option evaluation, or design Decision making

Question 26

What should be included when planning a meeting?

Answer 26

Well-defined agenda, purpose, objective & time frame.

Question 27

How should meetings be documented?

Answer 27

Meeting minutes and action items

Question 28

Are virtual meetings (audio and video) as effective as face to face meetings?

Answer 28

No, not without additional prep and organization. (Is that a yes?)

Question 29

Give examples of Work Performance Data.

Answer 29

``` Work completed KPI Technical performance measures Start and finish dates of scheduled activities Number of change requests Number of defects Actual costs Actual durations ```

Question 30

What is a change request?

Answer 30

A formal proposal to modify any document, deliverable or baseline.

Question 31

What are 4 types of Change Requests?

Answer 31

Corrective action Preventive action Defect repair Updates

Question 32

What is the process of tracking, reviewing and reporting progress to meet performance objectives?

Answer 32

Monitor and Control Project Work

Question 33

What does monitoring include?

Answer 33

Collecting, measuring, & distributing performance information Assessing measurements & trends to effect process improvements

Question 34

What gives the pm team insight into the health of the project & areas of concern?

Answer 34

Continuous monitoring

Question 35

What does the control part of Monitor & Control include?

Answer 35

Determining corrective or preventative actions or re-planning and following up on action plans to determine whether the actions taken resolved the performance issue.

Question 36

Monitoring and controlling projects looks at what aspects of a project?

Answer 36

All of them

Question 37

What acronyms are associated with Schedule forecasts?

Answer 37

ETC estimated time to complete SV schedule variance SPI schedule performance index

Question 38

What is the intent of Schedule forecasts?

Answer 38

To determine if the project is still within defined tolerance ranges and identify any necessary change requests.

Question 39

What acronyms are associated with Costs Forecasts?

Answer 39

``` ETC estimates to complete CV cost variance CPI cost performance index EAC estimate at completion BAC budget at completion ``` For projects not using earned value management, variances against planned vs actual expenditures and forecasting fill costs is used.

Question 40

What is the intent of Costs Forecasts?

Answer 40

To see if the project is still within tolerance ranges or if a change request is needed.