ITPROJECT

Question 1

involves the
application of project management principles,
methods, and tools specifically tailored to the unique
challenges and requirements of IT projects

Answer 1

IT project management

Question 2

encompass the development,
implementation, enhancement, or maintenance of IT
systems, software applications, infrastructure, or
technology-driven initiatives

Answer 2

IT project management

Question 3

Defining the project’s scope involves
determining its objectives, deliverables, and
boundaries to ensure alignment with
stakeholder expectations.

Answer 3

Scope Management

Question 4

Planning, scheduling, and
monitoring project activities to
ensure timely completion of
deliverables and milestones

Answer 4

time Management

Question 5

Estimating, budgeting, and
controlling project costs to ensure
optimal resource allocation and
financial performance.

Answer 5

Cost management

Question 6

Ensuring that project
deliverables meet predefined
quality standards and satisfy user
requirements.
-enhances customer satisfaction,
reduces rework, and minimizes the
risk of defects or error

Answer 6

Quality Management

Question 7

Identifying, assessing, and
mitigating project risks to minimize
their potential negative impacts on
project objectives. Proactive risk
management enhances project
resilience, improves decisionmaking, and increases the likelihood
of project success.

Answer 7

Risk Management

Question 8

Establishing effective channels and
mechanisms for communication among
project stakeholders to facilitate
collaboration and information exchange

Answer 8

Communication Management

Question 9

Recruiting, organizing, and
managing project team members to
maximize their productivity and
contribution to project success.

Answer 9

Human Reasource management

Question 10

Acquiring external
resources, services, or products
required for the project through
procurement processes and
vendor management.

Answer 10

Procurement management

Question 11

Sequential approach with distinct phases (e.g., requirements,
design, development, testing) and minimal flexibility for change.
Suitable for projects with well-defined requirements and stable
scope.

Answer 11

Waterfall Model

Question 12

-Iterative and incremental approach emphasizing flexibility,
collaboration, and responsiveness to change. Suitable for projects
with evolving requirements and high levels of uncertainty

Answer 12

Agile methodology

Question 13

-Agile framework with iterative development cycles (sprints),
regular feedback loops, and self-organizing cross-functional teams.
Emphasizes adaptability, transparency, and continuous
improvement

Answer 13

Scrum Framework

Question 14

Visual management approach for workflow optimization,
emphasizing continuous delivery and incremental improvement.
Focuses on visualizing work, limiting work in progress, and
optimizing flow

Answer 14

Kanban Method

Question 15

4 commonn methodologies and frameworks

Answer 15

-waterfall model
-agile methodology
-scrum framework
-kanban method

Question 16

Uncontrolled expansion of project scope leading to increased
costs, delays, and risks.
* Mitigated through effective scope management processes and
change control mechanisms.

Answer 16

Scopre Creep

Question 17

Limited availability of skilled personnel, budgetary constraints,
and technological limitations.
* Addressed through resource planning, allocation optimization,
and skill development initiatives

Answer 17

Resource Constraints

Question 18

• Integration challenges, interoperability issues, and evolving
  technologies requiring specialized expertise.
• Managed through technical assessments, expertise acquisition,
  and technology roadmapping

Answer 18

technical complexity

Question 19

• Managing diverse stakeholder interests, expectations, and
  communication needs.
• Facilitated through stakeholder analysis, engagement strategies,
  and effective communication channels

Answer 19

Stakeholder Management

Question 20

What are the 4 challenges and considerations

Answer 20

-scope creep
- resource constraints
-technical complexity
-stakeholder management

Question 21

4 importance

Answer 21

-alignment with business objjectives
-enhanced efficiency and productivity
-risk mitigation
-improved stakeholder satisfaction

Question 22

are individuals, groups, or organizations
that have an interest in or are impacted
by the outcome of an IT project

Answer 22

IT project management stakeholders

Question 23

These stakeholders belong to the organization implementing the
project and may include executives, project managers, project team
members, and other departmental staff

Answer 23

Internal Stakeholder

Question 24

are individuals or entities outside the
organization but have a vested interest in the project’s outcome. They
can include clients, customers, suppliers, regulatory agencies, and
industry partners

Answer 24

external stakeholders

Question 25

2 types of stakeholder

Answer 25

internal and external

Question 26

typically a senior executive or key stakeholder within the organization funding the project. Their role is pivotal as they provide financial resources, strategic direction, and political support for the project

Answer 26

Project sponsor

Question 27

responsible for overall project planning, execution, and control. They serve as the primary point of contact for stakeholders and are accountable for delivering the project on time, within budget, and according to specifications

Answer 27

Project manager

Question 28

are the individuals responsible for executing specific tasks and activities to achieve project objectives. Their expertise and contributions directly impact project outcomes

Answer 28

PRoject team members

Question 29

are the individuals or groups who will ultimately use the project deliverables. Their satisfaction and acceptance are critical for project success as their needs must be met for the project to be considered successful

Answer 29

End-users

Question 30

provide goods, services, or expertise necessary for project implementation. Their performance directly impacts project quality, timelines, and costs.

Answer 30

Vendors and suppliers

Question 31

establish and enforce rules, standards, and regulations that govern the project. Compliance with regulatory requirements is essential to avoid legal and financial risks

Answer 31

Regulatory Bodies

Question 32

are individuals, organizations, or groups affected by the project's outcomes. Their support, concerns, and feedback can influence project success and public perception

Answer 32

Community stakeholders

Question 33

essential for ensuring the success of IT projects. These strategies involve proactive efforts to identify stakeholders, understand their interests and expectations, communicate effectively with them, manage their expectations, and build positive relationships

Answer 33

Stakeholder engagement strategies

Question 34

continuous process throughout the project lifecycle, requiring proactive efforts to identify stakeholders, communicate effectively, manage expectations, and build positive relationships

Answer 34

stakeholder engagement

Question 35

multifaceted discipline that orchestrates the planning, execution, and control of IT projects with precision and efficac

Answer 35

IT project management

Question 36

. It involves the adept application of knowledge, skills, tools, and techniques to navigate the complexities inherent in IT endeavor

Answer 36

IT project management

Question 37

rpovides a clear understanding of the project's purpose and establishes the authority of the project manager to proceed with project planning and execution

Answer 37

project charter

Question 38

is a crucial aspect of IT project initiation. This involves identifying individuals, groups, or organizations who will be impacted by or have an interest in the project and understanding their expectations, influence, and communication preferences

Answer 38

dentifying and analyzing stakeholders

Question 39

What are the internal stakeholder?

Answer 39

-employees -manager -owners

Question 40

external stakeholders:

Answer 40

Suppliers society government creditors shareholders customers

Question 41

is a tool used to assess the interests, influence, and importance of stakeholders

Answer 41

Stakeholder Analysis Matrix

Question 42

are data collection tools used to gather information from a large group of stakeholders

Answer 42

Surveys and Questionnaires

Question 43

is essential to assess the viability of the IT project. This includes evaluating technical feasibility, financial feasibility, and organizational feasibility.

Answer 43

Feasibility analysis

Question 44

examines whether the proposed solution can be implemented with existing technology and resources.

Answer 44

Technical Feasibility

Question 45

assesses the project's affordability and potential return on investment.

Answer 45

Financial feasibility

Question 46

evaluates the project's alignment with the organization's strategic objectives and its compatibility with existing processes and systems

Answer 46

Organizational Feasibility

Question 47

involves creating a preliminary version of the project solution to evaluate its technical feasibility and identify potential challenges

Answer 47

Technical Prototyping

Question 48

is a financial evaluation technique used to assess the potential costs and benefits of a project

Answer 48

COst-Benefit Analysis (cba)

Question 49

It refers to the process of evaluating, planning, and assessing the feasibility, requirements, risks, and potential benefits of an information technology (IT) project before its initiation or during its lifecycle

Answer 49

IT project analysis

Question 50

It involves eliciting, documenting, and analyzing the needs and expectations of stakeholders regarding the project's deliverables and functionalities.

Answer 50

Requirements Gathering

Question 51

This process ensures that the project team has a clear understanding of what needs to be achieved and enables the development of comprehensive project specifications and plans

Answer 51

Requirements Gathering

Question 52

s involve direct conversations with stakeholders to gather information about their needs, preferences, and requirements for the project

Answer 52

Interviews

Question 52

are data collection tools used to gather feedback and information from a large group of stakeholders.

Answer 52

Surveys and Questionnaires

Question 53

is critical to identify and mitigate potential risks that may impact the success of the IT project. This involves identifying risks, assessing their likelihood and potential impact, and developing strategies to manage or mitigate them effectively.

Answer 53

Risk assessment

Question 54

s involve bringing together key stakeholders and project team members to brainstorm and identify potential risks associated with the project

Answer 54

Risk Identification Workshop

Question 55

is a technique used to evaluate the likelihood and consequences of identified risks

Answer 55

Risk Probability and Impact assessmnet

Question 56

This process involves determining the necessary resources for project execution, assessing their availability and capacity, and allocating them effectively to ensure that project objectives are met within the defined constraints of scope, time, and cost

Answer 56

Resource identification and allocation

Question 57

is a hierarchical representation of project resources categorized by type, skill, or department

Answer 57

Resource breakdown sturcture

Question 58

s a technique used to optimize resource allocation and prevent resource overallocation or underutilization

Answer 58

Resource leveling

Question 59

involves the development of detailed project plans that outline the activities, timelines, resource requirements, and dependencies for each phase of the project.

Answer 59

IT project planning

Question 60

) is a hierarchical decomposition of the project scope into smaller, more manageable tasks

Answer 60

Work breakdown structiure

Question 61

is a visual representation of project tasks and their corresponding timelines

Answer 61

Gantt Charts

Question 62

It involves defining the communication strategy and channels for disseminating project information to stakeholders. T

Answer 62

Communication planning

Question 63

is a tool used to define the communication needs and preferences of project stakeholders

Answer 63

Stakeholder COmmunication matrix

Question 64

is a document that outlines the communication objectives, strategies, channels, and responsibilities for the project

Answer 64

Communication Plan

Question 65

is essential to proactively identify, assess, and mitigate risks throughout the project lifecycle. This involves establishing risk management processes and procedures, assigning responsibilities for risk management tasks, and developing contingency plans and mitigation strategies for addressing potential risks

Answer 65

Risk management planning

Question 66

is a document used to capture and track project risks throughout the project lifecycl

Answer 66

Risk register

Question 67

involves developing strategies to address identified risks and minimize their potential impact on the project

Answer 67

Risk response planning

Question 68

involves a multifaceted approach that incorporates various techniques and components. Strategic alignment analysis ensures that projects are aligned with organizational goals and objectives, while financial analysis evaluates the financial viability and potential returns of projects

Answer 68

Project selection in Portfolio management

Question 69

involves ensuring that proposed projects are in line with the organization's strategic goals and objectives.

Answer 69

Strategic alignment analysis

Question 70

Projects are evaluated based on how well they support the organization's mission, vision, and strategic priorities. This analysis requires a thorough understanding of the organization's strategic plan and objectives

Answer 70

Evaluation Criteria

Question 71

involves evaluating the financial viability and potential returns of proposed projects

Answer 71

FInancial analysis

Question 72

the present value of future cash flows generated by a project, considering the time value of money. A positive NPV indicates that the project is expected to generate value for the organization

Answer 72

net present value

Question 73

represents the discount rate at which the net present value of cash flows from a project equals zero.

Answer 73

Internal rate of return

Question 74

indicates the time it takes for a project to recoup its initial investment. Projects with shorter payback periods are preferred as they offer quicker returns on investment

Answer 74

payback period

Question 75

nvolves identifying, analyzing, and mitigating risks associated with proposed projects

Answer 75

risk assessment

Question 76

are developed to address unforeseen events or risks that may arise during project execution.

Answer 76

Contigency planning

Question 77

an ongoing process that requires continuous monitoring and control throughout the project lifecycle

Answer 77

risk management

Question 78

involves evaluating the organization's ability to allocate resources to proposed projects

Answer 78

Resource capacity analysis

Question 79

aims to optimize resource utilization by aligning resource allocation with project priorities and strategic objectives. This involves balancing resource demand and supply across the organization

Answer 79

Resource optimization

Question 80

compares the total expected benefits of a project to its total expected costs

Answer 80

Benefit cost ratio

Question 81

involve establishing criteria and assigning weights to different project attributes to prioritize projects

Answer 81

Scoring models

Question 82

involves assessing the potential benefits foregone by choosing one project over another or by not pursuing a project at all

Answer 82

Oppurtunity cost analysis

Question 83

represents the value of the next best alternative that is sacrificed when a decision is made.

Answer 83

Oppurtunity cost

Question 84

opportunity cost analysis is dynamic

Answer 84

read lang

Question 85

s a fundamental tool for evaluating the financial performance and profitability of investments.

Answer 85

return on investment analysis

Question 86

This component involves assessing the potential revenue generated by the investment. It includes direct income from sales, services, or other revenue streams associated with the project

Answer 86

Financial returns

Question 87

The upfront costs associated with implementing the project, including capital expenditures, equipment purchases, software licenses, and implementation fees

Answer 87

Investment cost

Question 88

This component includes recurring costs such as maintenance, operational expenses, employee salaries, and other expenditures required to sustain the investment over time

Answer 88

ongoing expenses

Question 89

How does ROI calculated?

Answer 89

calculated by dividing the total revenue total cost from the investment by the total investment cost and expressing the result as a percentage

Question 90

is calculated by subtracting the total investment cost from the total returns generated by the investment.

Answer 90

Net gain

Question 91

importance of ROI

Answer 91

-decision support -performance evaluation - resource allocation