Job Analysis and Description Flashcards
Job analysis
Process of collecting, analyzing and setting out information about the jobs providing a basis for a job description and data for recruitment, training and job evaluation.
Studying and collecting the information relating to the operations and responsibilities of a specific job.
Sources of Date
- Job analyst
- Employee
- Employer
What does the process contain?
Setting out what the worker does, how he gets it done, why he does it, the level of skill and education required, physical demands and its relations to other jobs.
Method of collecting date
- Interview
- Questionnaire
- Observations
- Diaries and a log
Job Data
- Tasks
- Performance standard
- Responsibilities
- Knowledge required
- Skill required
- Experience needed
- Job context
- Duties
9.Equipment used
Job description
- Tasks
- Duties
- Responsibilities
Human Resource Management
- Recruitment
- Selection
- Training and development
- Performance appraisal
- Compensation management
Job Specification
- Skill requirement
- Physical demand
- Knowledge requirement
- Abilities needed
What is the purpose of job analysis
- Overall purpose of the job.
- Job content- nature and scope of the job
- Key result areas- outcomes for which they are accountable
- Technological dimension of jobs
5.Organizational factors - Motivating factors- features that would motivate or demotivate.
- Development factors- promotion and career prospects
What does the job analysis process generate?
- Job descriptions
- Job specifications
- Job evaluation
Job description
Written summary of the basic task associated with a particular job
What is contained in a job description?
- Job title and identity
- The location
- The responsibilities and key result areas
- Position and reporting relationship
Job specification
Minimum acceptable qualifications, competences and attributes needed to perform the said jobs.
Specific characteristics in the job specification
- Minimum academic qualification
- Relevant experience
- Physical attributes as required
Importance of job analysis
- Hiring new employees- job description to be a true reflection of the job requirement.
- Evaluating employees- against the items in the job description
- Training and development- To asses employee training needs.
- Job designing and redesigning- streamline human effort and get possible output.
- Compensation management-pay packages is dependend on the job description and the tasks and skills within it.
- Employee and labour relations- Helps make better HR decisions
