Learning Objectives 3 - Employee Benefit Strategy Flashcards Preview

Actuarial Exam - Group and Health Core Canada Spring 2017 > Learning Objectives 3 - Employee Benefit Strategy > Flashcards

Flashcards in Learning Objectives 3 - Employee Benefit Strategy Deck (51)
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1

Rosenbloom chapter 1
The Environment of Employee Benefit Plans

120. Definition of employee benefits ( 4)

Broad definition - includes virtually any form of compensation other than direct wages, including:

1. The employer's share of legally-required payments (such as Social Security)

2. Payments for time not worked (such as paid sick leave, paid vacations, and holidays)

3. The employer's share of medical and medically-related payments

4. The employer's share of retirement and savings plan payments

5. Miscellaneous benefits (such as employee discounts, severance pay, and educational expenditures). More limited definition - excludes legally-mandated benefits

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Rosenbloom chapter 1
The Environment of Employee Benefit Plans

121. Reasons for the growth of employee benefit plans ( 5)

1. Business reasons - good benefit plans help the employer attract and retain capable employees, and can improve employee morale and productivity

2. Collective bargaining - the Taft-Hartley Act requires good-faith collective bargaining over conditions of employment (including benefit plans)

3. Favorable tax legislation- many plans are designed to maximize available tax benefits

4. Efficiency of the employee benefits approach- marketing of benefits through the employer is a cost effective and administratively efficient distribution channel

5. Wage increase limits-wage increase limits during World War II and the Korean War led to an expansion of employee benefits as a way in which employers could increase the employees' total compensation

6. Legislative actions - the government has encouraged employee benefit plans through various legislative actions

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Rosenbloom chapter 1
The Environment of Employee Benefit Plans

122. Characteristics of the group technique of providing employee benefits (8) (all but the last one are meant to minimize adverse selection)

1. Only certain groups are eligible - groups formed solely for the purpose of obtaining insurance should not be offered coverage

2. Steady flow of lives through the group- to maintain a fairly healthy group

3. Minimum number of persons in a group-to prevent less-healthy lives from being a major part of the group

4. A minimum portion of the group must participate - such as 75% of employees must be covered in plans where the employee must pay a portion of the premium

5. Eligibility requirements and waiting periods are imposed

6. Maximum limits for any one person - to prevent the possibility of excessive amounts of coverage for any particular unhealthy individual

7. Automatic determination of benefits- some benefits may be determined based on a formula (such as a multiple of salary) to prevent unhealthy lives from obtaining large benefit amounts

8. A central and efficient administrative agency - to minimize expenses and handle the mechanics of the benefit plan

4

Rosenbloom chapter 1
The Environment of Employee Benefit Plans

123. Questions to ask in evaluating employee benefit plans (10)

1. What are the objectives of the employer and employee?

2. What benefits should be provided?

3. Who should be covered under the benefit plan?-retirees, dependents?

4. Should employees have benefit options?

5. How should the benefit plan be financed?

6. How should the benefit plan be administered?- by the employer, an insurer, or a TPA?

7. How should the benefit plan be communicated?

5

Rosenbloom chapter 2
Functional Approach to Designing and Evaluating Employee Benefits

124. Reasons for using the functional approach for designing and evaluating employee benefits (14)

1. Benefits must be organized to be as effective as possible in meeting employee needs

2. A voiding waste in benefits can be an important cost-control measure for employers

3. It is important to analyze where current benefits may overlap and costs may be saved

4. A systematic approach is needed to keep benefits current, cost effective, and in compliance with regulations

5. A systematic approach is needed to ensure that the various benefits can be integrated with each other

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Rosenbloom chapter 2
Functional Approach to Designing and Evaluating Employee Benefits

125. Steps in applying the functional approach for employee benefit plan design and evaluation (19)

1. Classify employee and dependent needs or objectives into logical functional categories (see separate list of common loss exposures)

2. Classify the categories of persons the employer may want or need to protect (see separate list)

3. Analyze current benefits with respect to employee needs and the categories of covered persons (see separate list).

4. Determine any gaps in benefits or overlapping benefits in the current plan

5. Consider recommendations for plan changes to meet any gaps in benefits and to correct any overlapping benefits

6. Estimate the costs or savings from each of the recommendations made

7. Evaluate alternative methods of financing or securing the benefits

8. Consider other cost-saving or cost-containment techniques for both current and recommended benefits

9. Decide upon the appropriate benefits, methods of financing, and sources of benefits, by using the preceding analysis

10. Implement the changes

11. Communicate benefit changes to employees

12. Periodically reevaluate the employee benefit plan

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Rosenbloom chapter 2
Functional Approach to Designing and Evaluating Employee Benefits

126. Common loss exposures covered by employee benefit plans (20)

1. Medical expenses for employees (active and retired) and their dependents

2. Losses due to employees' disability (short-term and long-term)

3. Losses due to the death of active employees, their dependents, and retired employees

4. Retirement needs of employees and their dependents

5. Capital accumulation needs or goals

6. Needs arising from unemployment or from temporary termination or suspension of employment

7. Needs for financial counseling, retirement counseling, and other counseling services

8. Losses resulting from property and liability exposures

9. Needs for dependent care assistance (e.g., child-care or elder-care services)

10. Needs for educational assistance for employees and their dependents

11. Needs for LTC for employees (active and retired) and their dependents

12. Other employee benefit needs or goals (such as incentive programs)

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Rosenbloom chapter 2
Functional Approach to Designing and Evaluating Employee Benefits

127. Categories of persons the employer may want to or be required to provide benefits for (25)

1. Active full-time employees

2. Dependents of active full-time employees

3. Retired former employees

4. Dependents of retired former employees

5. Disabled employees and their dependents

6. Surviving dependents of deceased employees

7. Terminated employees and their dependents

8. Employees (and dependents) on temporary leaves of absence (such as for military duty)

9. Active employees who are not full time (such as part-time employees and directors)

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Rosenbloom chapter 2
Functional Approach to Designing and Evaluating Employee Benefits

128. Considerations for analyzing current benefits in the employee benefit plan (27)

1. Types of benefits - a common approach is to prepare an outline or table showing how the different types of benefits meet the various employee needs

2. Levels of benefits-the analysis should also show the amount of those benefits that is currently provided under various scenarios

3. Probationary periods- analyze any periods during which newly-hired employees are not yet eligible to receive benefits, to determine whether they are appropriate

4. Eligibility requirements -various requirements should be analyzed. For example, should survivors of deceased employees continue to be covered, for what benefits, and for how long?

5. Employee contribution requirements - determine how much employees will be required to contribute to the cost, and whether the plans will be mandatory or voluntary

6. Flexibility available to employees - determine the choices that will be given to employees in selecting their benefits

7. Actual employee participation in benefit plans - determine· what percentage of employees enroll in each benefit, which may indicate whether the benefit meets employee needs

10

Rosenbloom chapter 7
Consumer-Driven Health Plans

129. Typical elements of CDHPs (176)

1. A high-deductible health plan (HDHP)

2. An individual health account to pay for expenses not covered by the HDHP

3. Information and tools to provide health education and help find the highest-quality providers at the lowest cost

4. A communications program to encourage consumerism and healthy behaviors

5. A health coach or consultant to help individuals use available information and provide guidance on use of health care providers

6. For serious chronic conditions, a proactive medical professional to coordinate care for the patient

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Rosenbloom chapter 7
Consumer-Driven Health Plans

130. Basic plan structures of CDHPs (177)

1. First-dollar coverage provided through a health care account

2. Employee is responsible for the difference between the account amount and the deductible

3. After the deductible, the plan coinsurance and copayments apply

4. Deductibles, coinsurance, and copayments differ for single versus family coverage and in-network versus out-of-network services

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Rosenbloom chapter 7
Consumer-Driven Health Plans

131. Types of health care accounts (178) (see separate lists for comparisons of these accounts)

Types of health care accounts (178) (see separate lists for comparisons of these accounts)

1. HSA

a) Must accompany a high-deductible health plan with a minimum deductible ($1,200 individual, $2,400 family) and maximum out-of-pocket limit ($5,950 individual, $11,900 family) (year 2011 amounts, indexed for inflation)

b) Can be used to pay for qualified medical expenses, health insurance premiums in limited circumstances, LTC premiums, and LTC services

c) Owned by the employee, who gets to keep the unused balance upon terminating employment

2. HRA - can be used to pay for qualified medical expenses, health insurance premiums, and LTC premiums

3. FSA

a) Can be used to pay for qualified medical expenses

b) The contribution amount must be specified at the beginning of the period, and the employee can use the full amount at any time in the coverage period

c) Funds not used by the end of the period are forfeited

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132 Comparison of key features of health care accounts

Look at slide 132

Comparison of key features of health care accounts

Look at slide 132

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133. Types of health care accounts (178) (see separate lists for comparisons of these accounts)

Look at slide 133

Types of health care accounts (178) (see separate lists for comparisons of these accounts)

Look at slide 133

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Rosenbloom chapter 7
Consumer-Driven Health Plans

134. Plan design considerations for CDHPs (185)


1. Establishing the parameters of the HDHP

2. Selecting a type of health care account

3. Level of preventive care coverage

a) Most offer an initial health screening or physical at no, or very low, cost

b) Also included are immunizations, routine annual physicals, and well-mother and well-baby visits

4. Whether the CDHP will be a full replacement plan or one of multiple options. A full replacement plan will minimize adverse selection and maximize cost savings, but may face employee resistance.

5. Employer contribution strategy

a) Must decide how much to contribute to the employees' accounts

b) CDHP contributions are often set to compare favorably with other options

6. For HRA plans, whether to permit carryovers of unused balances

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Rosenbloom chapter 18
Selected Additional Benefits

135. Advantages of voluntary benefits ( 491)

Voluntary benefits are offered by the employer but employees purchase them on their own

Employer advantages:

1. More benefits can be offered without significant added cost

2. Can supplement or replace employer-sponsored benefits that have been reduced or eliminated

3. Can act as an employee recruitment or retention tool

4. Can offer to employees that meet performance targets

Employee advantages:

1. Can get the employer's group discount

2. In some cases, can purchase with pretax dollars

3. Convenience of obtaining benefits through the workplace (not having to shop around) and during work time

4. They are often portable (employees can keep them upon changing jobs)

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Rosenbloom chapter 18
Selected Additional Benefits

136. Types of voluntary benefits ( 492)

1. Group term life

2. Dependent life insurance

3. Supplemental life insurance

4. Long-term and/or short-term disability income insurance

5. Dental insurance

6. LTC coverage

7. Adoption assistance

8. Accidental death and dismemberment insurance

9. Automobile insurance

10. Homeowners insurance

11. Benefits under a legal services plan

12. Vision benefits coverage

13. Critical care insurance

14. Cancer insurance

15. Group homeowners and automobile insurance

16. Hospital indemnity insurance

17. Travel accident insurance

18. Student medical insurance

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Rosenbloom chapter 24
Strategic Benefit Plan Management

137. Common functions for administering employee benefits (636) (all plan sponsors must perform these core activities, and the benefits director must be proficient at these)

1. Benefits plan design - create a benefit program that addresses the needs of the organization and can be effectively administered and communicated

2. Benefits plan delivery- involves serving plan participants through various activities (see separate list). Must meet legal standards for quality service (e.g., complying with ERISA and COBRA standards).

3. Benefits policy formulation- management must make decisions on questions and issues that arise. These decisions must be codified into policies.

4. Communications - must effectively communicate benefit programs and plan provisions, which is challenging due to workforce diversity and plan complexity. Legal standards require certain communications (e.g., summary plan descriptions, benefit statements, and statement of COBRA rights).

5. Applying technology- involves setting up a database containing information on all the employer's different benefit plans. This information should be secure and easily accessible to the employer and its employees.

6. Cost management and resource controls- benefits directors must evaluate proposals from insurers and develop the firm's risk-management approach

7. Management reporting - information systems are needed to monitor financial results, utilization, and compliance. Reports are needed in order to:

a) Compare to the competition (see separate list of comparison methods)

b) Measure achievement of human resources objectives (through industry surveys, employee surveys, and focus groups)

c) Assess and manage program risks

8. Legal and regulatory compliance - must comply with fiduciary, funding, and other requirements as prescribed by law: Many standards were codified as part of ERISA.

9. Monitoring the external environment - involves monitoring various factors that impact benefit management activities (see separate list)

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Rosenbloom chapter 24
Strategic Benefit Plan Management

138. Activities required for serving plan participants (639)

1. New employee benefits orientation

2. Policy clarification on benefits eligibility, coverage, and applicability of plan provisions

3. Dealing with exceptional circumstances and unusual cases

4. Collection and processing of enrollment data, claims information, and requests for plan distributions

5. Benefits counseling and response to employee inquiries for active employees

6. Benefits counseling for employees who are terminating, retiring, disabled, or on leave

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Rosenbloom chapter 24
Strategic Benefit Plan Management

139. Technological tools used by benefits directors to support customer-driven processes (650)

1. Executive information systems - provide management information in summary format. Helps identify utilization patterns and cost factors.

2. Imaging and optical storage - eliminates paper records and allows sharing of documents over a network

3. Access to information over the internet - facilitates paper-less communication from the plan sponsor to insurance carriers, investment custodians, and third-party administrators

4. Client-server technology - integrates networked applications with desktop and mobile tools, allowing decentralized management and supporting self-sufficient plan participants

5. Employee self-service -allows customer-driven benefits modeling, retirement planning, and updating of personal data

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Rosenbloom chapter 24
Strategic Benefit Plan Management

140. Methods for comparing benefit programs to the competition (655)

1. Compare the benefits payable to representative employees under different circumstances

2. Compare actual costs to the employer for different benefit plans

3. Calculate relative values of the different benefits based on uniform actuarial methods and assumptions

4. Compare benefit plans feature by feature to isolate specific provisions that may be appealing to certain employee groups

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Rosenbloom chapter 24
Strategic Benefit Plan Management

141. External factors that impact benefit management activities (659)

1. General business and competitive conditions -benefit programs are increasingly important for attracting and retaining employees. There is a trend toward benefits outsourcing.

2. Governmental policy - requires monitoring laws and subsequent regulations, as well as proposed legislation

3. Workforce demographic shifts - greater diversity has led to flexible benefit plan offerings. The aging of the workforce has created greater interest in retirement programs.

4. New product development - must develop a means to evaluate new products and services, and to integrate them into existing plan offerings

5. New organizational structures-must redesign plans to fit the new structures and remain compliant

6. Technological enhancement and innovation- must keep abreast of technological changes and proactively plan the introduction of new technologies

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Rosenbloom chapter 24
Strategic Benefit Plan Management

142. Reasons plans are outsourcing benefits administration (667)

1. The complexity of administering benefits

2. The efficiencies of specialized service providers

3. The abilities of specialized providers to obtain favorable pricing because of their business volume

4. The ability of service providers to more readily implement technology and monitor regulations and market trends

24

Rosenbloom chapter 25
Cafeteria Plan Design and Administration

143. Cafeteria plan advantages and disadvantages to the employee (673)

Advantages

1. Employees can pay for benefit expenses on a tax-favored basis

2. Employees can have more control over their health spending

Disadvantages

1. Benefit elections must be made prior to the beginning of the year, and the election is irrevocable (with limited exceptions)

2. For FSAs, the use-it-or-lose-it rule means benefit dollars unused at the end of the year are forfeited

3. Since there is no FICA tax, participants may see a slight reduction in social security benefits

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Rosenbloom chapter 25
Cafeteria Plan Design and Administration

144. Cafeteria plan advantages and disadvantages to the employer (674)

Advantages

1. The employer does not have to pay FICA or FUTA (Federal Unemployment Tax Act) taxes on contributions

2. Deferred amounts do not count when determining workers' compensation premiums

3. Creates increased awareness of the overall cost and value of employee benefits

4. Helps to contain health care costs and prevent wasting benefit dollars on duplicate or unneeded benefits

Disadvantages

1. The large cost of administration and operation of a cafeteria plan

2. If a medical reimbursement account is included in the plan, the total amount of the employee's account must be available at any time in the year

3. Adverse selection can result in increased costs

4. Plans are subject to complex coverage and nondiscrimination testing

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Rosenbloom chapter 25
Cafeteria Plan Design and Administration

145. Types of cafeteria plans in the US (676)

1. Premium conversion plans - there are no employer contributions. The plan is offered so that employees can pay for their employee-paid insurance costs on a tax-favored basis.

2. FSAs - these accounts are permitted for medical reimbursements, dependent care, and adoption

3. Full flex plans -participants can select from a wide range of benefits. The employer selects an amount to give for benefits, which is put towards the cafeteria plan or into an account

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Rosenbloom chapter 25
Cafeteria Plan Design and Administration

146. Benefits that can be offered in a cafeteria plan (688)

Qualified benefits (can be offered on a pre-tax basis)

1. Employer-provided accident or health coverage - this includes medical, dental, vision, disability, AD&D, business travel and accident plans, hospital indemnity, cancer policies, Medicare supplements, and reimbursements for FSAs

2. Individually-owned accident or health policies

3. Employer-provided group term life insurance coverage (only the first $50,000 is nontaxable)

4. Employer-provided dependent care assistance

5. Employer-provided adoption assistance

6. Contributions to a 401(k) plan

7. Contributions to an HSA

Permissible benefits (these can be offered, but are taxable)

1. Cash

2. Paid vacation days

3. Group term life insurance in excess of $50,000

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Rosenbloom chapter 25
Cafeteria Plan Design and Administration

147. Benefits that cannot be offered in a cafeteria plan (689)

1. Contributions to medical savings accounts

2. Qualified scholarships and education assistance programs

3. Certain fringe benefits

4. Qualified LTC insurance (although an HSA fund can be used to pay for LTC)

5. Athletic facilities

6. De minimis benefits

7. Dependent life insurance

8. Employee discounts

9. Lodging on the business premises

10. Meals

11. Moving expense reimbursements ·,

12. No-additional-cost services

13. Parking and mass transit reimbursement

14. Contributions to a college savings account

15. Legal or financial assistance

16. 403(b) plans

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Rosenbloom chapter 27
Employee Benefits Communications

148. Objectives of employee benefits communications (741, 755)

1. Adhere to statutory reporting and disclosure requirements

2. Support employee benefits cost-containment strategies (e.g., controlling medical costs by promoting preventive care and emphasizing healthy lifestyles)

3. Support human resources recruitment and retention objectives

4. Educate plan participants on the programs' provisions

5. Demonstrate the value of benefits to the employee's total compensation package

30

Rosenbloom chapter 27
Employee Benefits Communications

149. Benefits communications that group health plans must provide to plan participants (743)

1. Statement of ERISA rights

2. Summary plan description within 90 days after the person becomes a participant, describing the rights, benefits, and responsibilities under the plan

3. Summary of material modifications to the plan (at least 60 days before the effective date of the change)

4. Summary annual report

5. Notification of benefit determination

6. Summary of material reduction in covered services or benefits

7. COBRA notices ·

8. HIPAA notices

9. Wellness program disclosure

10. Women's Health and Cancer Rights Act notices

11. Medical child support order notices