Lesson 17 - Manage Documents Flashcards Preview

Apple macOS 10.12 Sierra Support Essentials > Lesson 17 - Manage Documents > Flashcards

Flashcards in Lesson 17 - Manage Documents Deck (12)
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1
Q

In macOS Sierra, what identifies the app type that should open when you double-click a document?

A

macOS Sierra uses a document filename extension to determine the document type. The Launch Services process maintains a database of installed apps and the document types they can open.

2
Q

How do you engage Quick Look? Which apps support it?

A

Quick Look is engaged by pressing the Space bar when a document is selected. Apps that support Quick Look include the Finder, Time Machine, Mail, and most open-and-save browser dialogs.

3
Q

What technology enables Quick Look to preview so many file types?

A

Quick Look uses plug-ins that give it the capability to preview documents. These plug-ins live in Quick Look folders in any Library folder on macOS Sierra.

4
Q

What’s Auto Save? How can you identify an app that supports Auto Save?

A

Auto Save allows compatible macOS Sierra apps to automatically save changes to users’ documents. A user just saves a document once, then never has to think about saving changes again. Apps that support Auto Save feature a Duplicate function in the File menu instead of a default Save As function.

5
Q

How deep is the version history of a file that you share through email?

A

Documents sent through email or otherwise copied to a shared location don’t retain any version history.

6
Q

Which apps can manage document locking?

A

Any app that supports Auto Save and the Finder can manage document locking.

7
Q

Where can you adjust app Auto Save and Resume options?

A

You can deselect “Reopen windows when logging back in” from the logout verification dialog. From General Preferences, you can perform these actions:
• Deselect “Close windows when quitting an application.”
• Select “Ask to keep changes when closing documents,” which turns off Auto Save.

8
Q

When you upgrade from iCloud to iCloud Drive, what behavior change occurs?

A

When you upgrade an iCloud account to use iCloud Drive, you won’t be able to directly access documents from OS X Yosemite 10.10 or earlier or iOS 8 or earlier. If you’re using OS X Yosemite 10.10 or earlier, you can still access Cloud Drive items from the iCloud website: www.icloud.com.

9
Q

Where can you access items saved in iCloud Drive?

A

iCloud Drive items are available in the Finder or in any app that uses standard macOS Open or Save dialogs.

10
Q

Where do you save documents in iCloud Drive if you want to access them from an iOS device?

A

iOS 8 or later devices can access documents in iCloud Drive if they are saved in specific application folders. For example, Pages for iOS can access Pages documents if they are stored in the Pages folder in iCloud Drive.

11
Q

If you have iCloud Desktop & Documents enabled on one Mac and you enable it for another Mac, what happens to the user’s Desktop & Documents folders?

A

If you enable iCloud Desktop & Documents on additional Mac computers, the Desktop & Documents content from those Mac computers are moved into subfolders inside the iCloud Desktop & Documents folders. For example, adding an additional Mac named “MyMac” results in Desktop & Documents folders containing “MyMac - Desktop” and “MyMac - Documents.”

12
Q

If you disable iCloud Desktop & Documents, what happens to the user’s Desktop & Documents folders?

A

When you disable iCloud Desktop & Documents, the items are moved into a subfolder within iCloud Drive, and the local Desktop and Documents folders are created as new empty folders for the local user. Users must navigate to iCloud Drive and manually copy their files to the new (empty) Desktop & Documents folders.