Lesson 2

Question 1

_______ management is a multifaceted discipline that orchestrates the planning, execution, and control of IT projects with precision and efficacy. It involves the adept application of knowledge, skills, tools, and techniques to navigate the complexities inherent in IT endeavors.

Answer 1

IT project

Question 2

At its core, _______ encompasses the meticulous management of resources, schedules, budgets, risks, and stakeholders, all orchestrated to achieve project objectives within the defined constraints of scope, time, and cost.

Answer 2

IT project management

Question 3

______, _______, and ______ serve as the bedrock upon which successful IT projects are built. They provide the essential framework for clarity of objectives, alignment with organizational goals, and the identification of potential risks and constraints. Through effective initiation, analysis, and planning, project managers can mitigate the likelihood of scope creep, budget overruns, missed deadlines, and stakeholder dissatisfaction.

Answer 3

Proper project initiation, analysis, and planning

Question 4

During IT project initiation, the creation of a _______ is paramount.

Answer 4

project charter

Question 5

This document serves as the formal authorization for the project, outlining its objectives, scope, deliverables, stakeholders, and initial budget and timeline estimates.

Answer 5

project charter

Question 6

It provides a clear understanding of the project’s purpose and establishes the authority of the project manager to proceed with project planning and execution.

Answer 6

project charter

Question 7

• Formal authorization document for the project.
• Outlines project objectives, scope, deliverables, stakeholders.
• Includes initial budget and timeline estimates.
• Provides clarity on project purpose.
• Establishes authority of the project manager.

Answer 7

Project Charter Creation Components

Question 8

Project Charter Common Techniques

________ is a group creativity technique used to generate a large number of ideas or solutions to a problem.

Answer 8

Brainstorming

Question 9

Project Charter Common Techniques

_______ involve one-on-one or group discussions with individuals who have a vested interest in the project.

Answer 9

Interviews with Key Stakeholders

Question 10

It is a crucial aspect of IT project initiation.

Answer 10

Identifying and analyzing stakeholders; Stakeholder Identification and Analysis

Question 11

This involves identifying individuals, groups, or organizations who will be impacted by or have an interest in the project and understanding their expectations, influence, and communication preferences.

Answer 11

Identifying and analyzing stakeholders; Stakeholder Identification and Analysis

Question 12

______ helps ensure that their needs and concerns are considered throughout the project lifecycle, fostering stakeholder engagement and support.

Answer 12

Stakeholder analysis

Question 13

• Identifies individuals, groups, or organizations impacted by the project.
• Analyzes stakeholders’ expectations, influence, and communication preferences.
• Ensures stakeholder needs and concerns are considered.
• Fosters stakeholder engagement and support throughout the project lifecycle.

Answer 13

Stakeholder Identification and Analysis Components

Question 14

_______ is a tool used to assess the interests, influence, and importance of stakeholders.

Answer 14

Stakeholder Analysis Matrix

Question 15

_______ are data collection tools used to gather information from a large group of stakeholders.

Answer 15

Surveys and Questionnaires

Question 16

Conducting a ______ is essential to assess the viability of the IT project. This includes evaluating technical feasibility, financial feasibility, and organizational feasibility.

Answer 16

Feasibility Analysis

Question 17

____ examines whether the proposed solution can be implemented with existing technology and resources.

Answer 17

Technical feasibility

Question 18

__________ assesses the project’s affordability and potential return on investment.

Answer 18

Financial feasibility

Question 19

__________ evaluates the project’s alignment with the organization’s strategic objectives and its compatibility with existing processes and systems.

Answer 19

Organizational feasibility

Question 20

• Assesses project viability.
• Evaluates technical feasibility with existing technology and resources.
• Analyzes financial feasibility regarding affordability and potential return on investment. Examines organizational feasibility, aligning the project with strategic objectives and existing processes/systems.

Answer 20

Feasibility Analysis Components

Question 21

Feasibility Analysis Techniques

_______ involves creating a preliminary version of the project solution to evaluate its technical feasibility and identify potential challenges.

Answer 21

Technical Prototyping

Question 22

Feasibility Analysis Techniques

_____ is a financial evaluation technique used to assess the potential costs and benefits of a project.

Answer 22

Cost-Benefit Analysis (CBA)

Question 23

It refers to the process of evaluating, planning, and assessing the feasibility, requirements, risks, and potential benefits of an information technology (IT) project before its initiation or during its lifecycle. It involves gathering, analyzing, and interpreting data and information related to the project’s objectives, scope, resources, timeline, and budget.

Answer 23

IT Project Analysis

Question 24

The primary goal of _____ is to ensure that the proposed project aligns with the organization’s strategic goals, meets the needs of stakeholders, and has a high probability of success.

Answer 24

IT project analysis

Question 25

It involves eliciting, documenting, and analyzing the needs and expectations of stakeholders regarding the project's deliverables and functionalities.

Answer 25

Requirements Gathering

Question 26

This process ensures that the project team has a clear understanding of what needs to be achieved and enables the development of comprehensive project specifications and plans.

Answer 26

Requirements Gathering

Question 27

IT Project Analysis Techniques _____ involve direct conversations with stakeholders to gather information about their needs, preferences, and requirements for the project.

Answer 27

Interviews

Question 28

IT Project Analysis Techniques ______ are data collection tools used to gather feedback and information from a large group of stakeholders.

Answer 28

Surveys and Questionnaires

Question 29

Conducting a thorough risk assessment is critical to identify and mitigate potential risks that may impact the success of the IT project. This involves identifying risks, assessing their likelihood and potential impact, and developing strategies to manage or mitigate them effectively.

Answer 29

Risk Assessment

Question 30

________ helps project managers proactively address potential challenges and uncertainties, reducing the likelihood of project delays or failures.

Answer 30

Risk Assessment

Question 31

Risk Assessment Techniques _______ workshops involve bringing together key stakeholders and project team members to brainstorm and identify potential risks associated with the project.

Answer 31

Risk identification

Question 32

Risk Assessment Techniques ________ is a technique used to evaluate the likelihood and consequences of identified risks.

Answer 32

Risk Probability and Impact Assessment

Question 33

Identifying and allocating resources, including personnel, equipment, and budgetary resources, is a key component of IT project analysis. This process involves determining the necessary resources for project execution, assessing their availability and capacity, and allocating them effectively to ensure that project objectives are met within the defined constraints of scope, time, and cost.

Answer 33

Resource Identification and Allocation

Question 34

Resource Identification and Allocation Techniques _______ is a hierarchical representation of project resources categorized by type, skill, or department.

Answer 34

Resource Breakdown Structure (RBS)

Question 35

Resource Identification and Allocation Techniques _____ is a technique used to optimize resource allocation and prevent resource overallocation or underutilization.

Answer 35

Resource Leveling

Question 36

______ involves the development of detailed project plans that outline the activities, timelines, resource requirements, and dependencies for each phase of the project. This includes creating a project schedule, budget, and resource plan, as well as defining roles and responsibilities for team members.

Answer 36

IT project planning ; Development of Project Plans

Question 37

_______ provide a roadmap for project execution and serve as a reference point for monitoring progress and making adjustments as needed.

Answer 37

Project plans

Question 38

Development of Project Plans Techniques ________ is a hierarchical decomposition of the project scope into smaller, more manageable tasks.

Answer 38

Work Breakdown Structure (WBS)

Question 39

Development of Project Plans Techniques ______ is a visual representation of project tasks and their corresponding timelines.

Answer 39

Gantt Charts

Question 40

Create a ______ to depict project tasks, durations, dependencies, and milestones. This allows for better visualization of the project schedule and helps in tracking progress overtime.

Answer 40

Gantt chart

Question 41

Break down the project scope into smaller work packages, each with a specific deliverable or outcome. This helps in organizing and defining the project’s activities in a structured manner.

Answer 41

Work Breakdown Structure (WBS)

Question 42

It involves defining the communication strategy and channels for disseminating project information to stakeholders. This includes identifying key stakeholders, determining their information needs and preferences, and establishing protocols for communication and reporting.

Answer 42

Communication Planning

Question 43

_____ ensures that stakeholders are kept informed about project progress, changes, and issues, fostering transparency and collaboration through the project lifecycle.

Answer 43

Effective communication planning ; Communication Planning

Question 44

Communication Planning Techniques ______ is a tool used to define the communication needs and preferences of project stakeholders.

Answer 44

Stakeholder Communication Matrix

Question 45

Communication Planning Techniques _______ is a document that outlines the communication objectives, strategies, channels, and responsibilities for the project.

Answer 45

Communication Plan

Question 46

Identify project stakeholders and document their communication requirements, including frequency, format, and content. Develop a matrix to organize this information and ensure that communication efforts are tailored to meet stakeholder needs.

Answer 46

Stakeholder Communication Matrix

Question 47

Develop a ______ detailing how project information will be communicated, to whom, and by whom. Include information on communication channels, frequency of updates, and escalation procedures for addressing issues.

Answer 47

Communication Plan

Question 48

Developing a _______ is essential to proactively identify, assess, and mitigate risks throughout the project lifecycle.

Answer 48

risk management plan; Risk Management Planning

Question 49

This involves establishing risk management processes and procedures, assigning responsibilities for risk management tasks, and developing contingency plans and mitigation strategies for addressing potential risks.

Answer 49

Risk Management Planning

Question 50

A well- defined ______ helps project teams anticipate and respond to risks effectively, minimizing their impact on project outcomes.

Answer 50

risk management plan

Question 51

Risk Management Planning Techniques _______ is a document used to capture and track project risks throughout the project lifecycle.

Answer 51

Risk Register

Question 52

Risk Management Planning Techniques _________ involves developing strategies to address identified risks and minimize their potential impact on the project.

Answer 52

Risk Response Planning

Question 53

Identify potential risks associated with the project and document them in a Risk Register. Include information such as the risk description, likelihood, impact, mitigation strategies, and responsible parties.

Answer 53

Risk Register

Question 54

For each identified risk, develop appropriate response strategies such as avoidance, mitigation, transfer, or acceptance. Document these strategies in the Risk Register and assign responsibilities for their implementation.

Answer 54

Risk Response Planning