Managing Groups in M365 Flashcards
(19 cards)
Distribution group
Organizations primarily use it for sending notifications to a group of people. You do so by associating a single email address with the distribution group.
When to use a Mail-enabled security group
When you want to use the group for both permissions and mail distribution.
Security group
A security group provides a convenient way to manage and assign permissions to multiple users simultaneously.
Dynamic distribution group
In a dynamic distribution group, Microsoft 365 dynamically updates its member list based on specific attributes or conditions.
Shared mailbox
Shared mailboxes are used when multiple people need access to the same mailbox, such as a company information or support email address,
To create a group in the Microsoft 365 admin center:
In the Microsoft 365 admin center, in the left-hand navigation pane, select Groups and then select Active groups.
On the Active groups page, select Add a group on the menu bar. Similar to adding a user, this option starts a wizard that walks you through the process of adding a group.
On the Group type page, select the appropriate group type.
Powershell CMDlet to make a new group
New-MgGroup
Nesting groups
group nesting, where you can add one group as a member of another group. To nest groups, select the appropriate group instead of a user when adding group members in the Microsoft 365 admin center.
to delete a group in the Microsoft 365 admin center:
In the Microsoft 365 admin center, in the left-hand navigation pane, select Groups and then select Active groups.
On the Active groups page, select the group that you want to delete.
On the menu bar, select the ellipsis (More actions) icon and in the drop-down menu that appears, select Delete group.
PowerShell CMDlet to delete groups
Remove-MgGroup
If you delete a Microsoft 365 group, the system retains it for how long?
30 days by default. It treats this 30-day period as a “soft-delete” because you can still restore the group during that time.
group-based licensing
allows you to assign one or more product licenses to a group. Microsoft Entra ID automatically assigns those licenses to all members added to the group.
If any members leave the group, the system automatically removes their license
Group-based licensing requirements
Paid or trial subscription for Microsoft Entra Premium P1 and above.
Microsoft 365 Business Premium or Microsoft 365 Enterprise E3 or Microsoft 365 A
to create a group membership rule:
Navigate to the Microsoft Entra admin center
n the left-hand navigation pane, select Groups and then select All groups.
On the Groups | All Groups window, select New group on the menu bar.
Under Dynamic user members, select Add dynamic query.
Microsoft Entra Naming policy license requirements
To use a Microsoft Entra naming policy for Microsoft 365 Groups, an organization must have a Microsoft Entra Premium P1 license or Microsoft Entra Basic EDU license for each unique user and each guest who is a member of one or more Microsoft 365 groups
to create a Microsoft 365 group naming policy:
In the Microsoft 365 admin center, select Show all, and then under the Admin centers section in the left-hand navigation pane, select Identity.
In the Microsoft Entra admin center, select Groups in the left-hand navigation pane, and then select Group settings.
In the Groups | General window, under Settings in the middle pane, select Naming policy.
In the Groups | Naming policy window, the Blocked words tab is displayed by default. Select the Group naming policy tab that appears next to it.
Creating groups in Exchange Online
use the Exchange Online admin center to create groups of users. A major benefit of using groups is that you send an email to all the users in a group at the same time.
Creating groups in SharePoint Online
Microsoft 365 automatically creates several built-in SharePoint groups whenever you create a site collection in SharePoint Online.
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referred to as default SharePoint Online group
