Managing Information (3) Flashcards
What must be ensured in a cost-benefit analysis?
Ensure info doesn’t already exist
Only include relevant info
Ensure originator identified
Ensure it uses most up-to-date info
What should be included ina procedures manual?
When report should be ussyed
Format of standard report
Who should receive standard reports
How report should be disposed of and it’s confidentiality
What should happen with payroll and personnel info?
Should be kept in a locked cabinet
What must all employees do?
Not divulge confidential information
Email benefits?
Short and concise emails
Keeps a record
Prevents staff information overload
What is an example of internal security?
Access to HR records may be restricted to the HR team
WHat is an example of external security?
A firewall designed to restrict access to a network by selectivewly allowing or blocking inbound traffic
What is required if informationb is held on a server?
Controls over viruses and hacking
Clearly understood policy on use of emails
Password system to access restricted files
What can be used to protect information
Encryption
Anti-virus
Database controls
Logical access systems
What is control dependent on?
The receipt and processing of information, used to plan and compare actual results against the plan, judge what control measures are needed
What are plans based on?
Awareness of environment and on current performance of an organisation
How is control achieved?
Through feedback
Examples of feedback?
Information about actual results produced from within the organisation such as variance control reports
What is data visualisation/
Process of presenting report formats that represent data and informaiton in a pictoral or graphical format to help receipent have greater understanding of data
Benefit of data visualisation?
Makes reporting cheaper, quicker and supports fast decision making
