Managing Projects - Week 2 / Scope Management

Question 1

Process needed to ensure that project includes all work required, only work required?

Answer 1

Scope Management

Question 2

Important process in Scope Management?

Answer 2

Project Charter

Question 3

Scope Management Process?

Answer 3

• Plan scope management
• Collect requirements from stakeholders
• Define scope (mission statement)
• Create WBS
• Validate scope (approval process)
• Control scope throughout the project

Question 4

The process of determining, documenting and managing stakeholder needs and requirements to meet project objectives / a data collection exercise

Answer 4

Collect Requirements

Question 5

Project Charter typically includes?

Answer 5

• Mission statement
• Background
• WBS
• Out of Scope
• Assumptions
• Constraints
• Project manager authority

Question 6

Developing detailed description of project and product?

Answer 6

Define Scope

Question 7

Develop with the project sponsor?

Answer 7

Project Charter

Question 8

Guides project planning?

Answer 8

Project plan

Question 9

Process of subdividing project deliverables and project work into smaller, more manageable components, creates work packages that more readily managed in time, cost, quality and risk?

Answer 9

WBS (Work Breakdown Structure)

Question 10

The process of formalising acceptance of the completed project deliverables or concerned with acceptance of the work results?

Answer 10

Validate Scope

Question 11

Method to determine Validate Scope?

Answer 11

Visual Inspection

Question 12

When and how to validate scope?

Answer 12

1. • At the end of the phases / project sponsor can confirm scope has been delivered.
     - Refer to contact and WBS
2. • At the end of the project
     - Include email from sponsor that scope was delivered
     - Evidence in Close Out Report

Question 13

The process of monitoring the status of the project and product scope and managing changes to the scope baseline?

Answer 13

Control Scope

Question 14

Scope needs to be changed if?

Answer 14

• Technical problems
• Insufficient time or resources
• New opportunities
• Remove scope

Question 15

Initiating events dépend on?

Answer 15

• Market demand
• Business need
• Customer request
• Technological advance
• Legal requirement
  Investment opportunity

Question 16

A financial activity, often based on net present value or benefit : cost ratio?

Answer 16

Feasibility

Question 17

Key Scope Questions

Answer 17

• What is the project
• What is included and excluded
• Who is the project sponsor

Question 18

How to identify project and scope?

Answer 18

Ex. Mind Map

Question 19

What are the Out of Scope examples?

Answer 19

• IT training
• Landscaping
• Design services
• Administrative services

Question 20

The most difficult but also most important activities in project management?

Answer 20

Definition of Scope

Question 21

Refers to the liist of challenges facing in the project?

Answer 21

Constraints

Question 22

Relate to the environmental context for the project, and may include a range of economic, social, environmental and legal requirements?

Answer 22

External Constraints

Question 23

Relate to particular performance requirements, such as funding limits, completion schedules and specified design standards

Answer 23

Internal Constraints

Question 24

These are unknown factors?

Answer 24

Assumption

Question 25

Mechanisms to deal in unknown factors or assumptions?

Answer 25

Contingency Allowances

Question 26

How to resolve significant assumptions that carry significant risks?

Answer 26

Risk Mitigation

Question 27

Links product requirements from their origin to the deliverables that satisfy them?

Answer 27

Traceability Matrix

Question 28

In verifying constraints we need to?

Answer 28

Update risk register

Question 29

Documented basis for making futureproject decisions and for confirming or developing commonunderstanding of project scope among the stakeholder

Answer 29

Scope Statement

Question 30

State what work is included (or excluded), the expected deliverables and the standards that will be used to assess project success?

Answer 30

Scope Statement

Question 31

Phenomenon is described as the increment growth, a result of a raft of little changes, each in itself of no greatconcern, but collectively resulting in time and cost overruns

Answer 31

Scope Creep

Question 32

Insidious and difficult to detect?

Answer 32

Scope Creep

Question 33

Cannot be completely eliminated, but with due process it can be kept under control?

Answer 33

Scope Creep

Question 34

This document describes how project scope will be managed and how scope changes will be integrated into the project?

Answer 34

Scope Management Plan

Question 35

An exercise in task decomposition?

Answer 35

WBS (Work Breakdown Structure)

Question 36

The objective is to convert a difficult or complex project into a series of more manageable sub-projects or task?

Answer 36

WBS (Work Breakdown Structure)

Question 37

Useful checklist for PM (Project Managers)?

Answer 37

WBS (Work Breakdown Structure)

Question 38

An audit trail must comprise non-verbal initiating instructions, agreed implications, and evidence of approval?

Answer 38

Change Management

Question 39

______ can occur at any stage in the project life cycle, but is usually more expensive the later it has to be considered.

Answer 39

Change Management

Question 40

Financial effects of change?

Answer 40

More time = Lower Value More time = Increase in Cost

Question 41

A response to external factors, unknown latent conditions, or as a rethink of client need, designer response or available funding?

Answer 41

Change

Question 42

An objective for a successful project?

Answer 42

Minimising change and defects

Question 43

Defects are identified via?

Answer 43

Non-conformance reports (a result of quality control procedures)

Question 44

Project has not reached its final stage until?

Answer 44

All completed work is accepted

Question 45

Close-out can comprise three activities:

Answer 45

- Information source - Expected v actual - Satisfaction

Question 46

Simplify the way things are done so that cost, time and risk are reduced

Answer 46

Process Re-engineering

Question 47

How to improve value?

Answer 47

Simplify and remove unnecessary complexities

Question 48

Project Control Process?

Answer 48

- Impact Analysis - Feasibility Analysis - Approve change requests

Question 49

Why properly defining scope of work important to a smooth running project?

Answer 49

Defines boundaries of the project