Meeting and Event Design Flashcards
What are the five principles of meeting design?
Assessment and Evaluation; Meaningful engagement; distributed learning; collaboration; and experience.
Assessment and Evaluation:
Clear, measurable objectives for determining event’s return on investment
Meaningful Engagement:
Designing event to connect with the audience physically, intellectually, and emotionally
Distributed Learning
Optimal scheduling of Distribution of learning, and what should occur before, during, and after event
Collaboration:
Consulting with stakeholders in development of program
Experience:
Consider the event experience from attendee’s perspective
What is the first step of meeting design?
Developing program components, such as selecting, structuring, and sequencing potential elements.
Facts to consider for determining content:
Goals and Objectives (Celebration of ideas, professionally oriented recreation, relationship building, sharing of work, etc); Event budget; Goals of event stakeholders (sponsor sand exhibitors); available technology resources; profile of attendees; learning style of attendee (visual, auditory, or kinesthetic); most appropriate meeting modality (face-to-face), virtual, or hybrid
When deciding on program content and delivery format consider:
Needs for audience, issues, and preferred method of learning
An Audience Reaction Team is?
Where 4-5 attendees query the main speaker from the stage with questions from the audience
A BarCamp is?
A Participant-led conference where everyone contributes
Breakout or Concurrent session:
Typically in depth topic with speaker or facilitator
Buzz sessions:
Attendees divided into discussion groups, with reporting of findings during plenary
Colloquium:
Informal discussion meeting usually academic or research
Debate:
Two teams arguing side of an issue
Fishbowl:
Interchange between inner & outer circle
Keynote sessions:
Typically high profile speaker or panel
Interview:
Moderator asking questions of presenter
Open Space Technology:
Agenda determined upon arrival of participants with faciliator
Pecha Kucha:
Series of short presentations of 20 slides lasting 20 seconds each
Seminar:
Lecture and/or dialogue, usually small group of attendees
Symposium:
Meeting of experts in particular field, presenting and discussing papers
Unconference:
Participant-led events; discussion/informal presentations
Workshop:
Intense, hands-on learning experience
