Project Management Flashcards
Stages in the Project Management Lifecycle are?
1) Starting/Initiating, 2) Planning, 3) Doing/Executing, 4) Monitoring/Controlling, 5) Ending/Closing
5 Event management phases are?
1) Inititation, 2) Planning, 3) Implementation, 4) Event, 5) Closure
Initiation in Event Management includes?
Researching and establishing basic purpose, outlining scope, and defining goals and objectives
Planning in Event Management Includes?
Determining requirements and specifications for event
Implementation for Event Management includes?
Coordinating and Contracting goods and services and synchronizing all operational and logistical requirements of an event
Event includes?
Managing event, monitoring risk, and prioritizing controls
Closure includes?
Shut down event production, complete contractual obligations, and collect feedback
Procurement phases?
Plan: identify goods and services needed to reach objectives, Conduct: obtain responses to RFP and select and assign contract to selected supplier, Administer: Manage relationship, identify and monitor milestones for timely delivery of goods, services, and payments, and Close: all work is verified to confirm accomplishments according to requirement and quality previously established
RFP is a road map which?
Allows the planner to identify specific needs and concessions and provide details about the scope and potential value to the supplier and community AND provides potential responders with timelines, criteria for selection, and other information needed
What is the Critical Path?
Chain of activities that must begin on time and stay on track in order to achieve project milestones and execute the project on time.
What is Scope Creep?
Changes that alter the critical path and expand the project scope
What is a Gantt Chart?
A good tool for project management–provides illustration of a schedule that helps plan, coordinate, and track specific tasks
What are the steps in a WBS?
Work breakdown structure: Determine tasks and milestones (key events that occur during the project and ultimately drive the project schedule), and estimate resources (including materials, people, equipment, or supplies required for the event)
What is the Integrated Communications Plan?
Important Component of the Planning phase, should address -what needs to be communicated? to whom? who is responsible for delivery content? when & how often will content be communicated ? How will the content be communicated? why does the information need to be communicated?
What and when is a Pre-Departure Meeting?
Meeting with internal staff to review key information about the meeting facility, programs, and logistics, one to two weeks prior to departure for the meeting.
What and when is a Pre-Convention Meeting?
Meeting between the meeting professional and on-site meeting staff with the Facility’s key decision-makers and outside contractors, scheduled for no later than 24 hours prior to the first meeting function.
What and when is an Onsite Meeting?
Daily meetings with meeting team and suppliers to review what has happened to date and any changes that are recommended.
What do evaluations and audits establish?
Evaluations and audits establish and events’ sustainability and the organization’s sense of social responsibility.
Evaluation is?
Process of determining current values by comparing project status with the plan; set during the planning stage but can be adjusted while process is running; offers transparency.
Audits are?
Process of collecting and analyzing data; can be more than financial perspective and include sustainability, legal compliance, and ethical standards compliance; can be internal, external or combined and offers accountability.
What is a contract, according to EIC?
A Contract is an agreement between two or more parties that creates in each party a duty to do or not to do something and a right to performance of the other’s duty or a remedy for the breach of each other’s duty.
5 legal elements required in a contract (in US)?
Offer (promise, proposal, or expression of willingness to deliver specific obligations), Acceptance (when party receives the off and signs the contract), Consideration (exchange of something of value to both parties), Written (Certain contacts must be in writing to be enforceable), and Capacity (legal qualification, competency; power and fitness to enter into a contractual agreement)
Termination
Who can terminate, under what circumstances, and costs associated with termination
Cancellation
outlines the damages to be paid to the non-cancelling party if a cancellation occurs
