Meetings Documentation Flashcards
(10 cards)
Attendance list
Sometimes used for people to sign in
Chairman’s agenda
The agenda with extra explanatory notes
Decision minutes
This name is sometimes given to resolution minutes
Meeting notes
Notes taken by the minute taker at the meeting
Minutes
The written record of a meeting i.e. narrative, resolutions and actions
Narrative minutes
Provide a record of the decision making process
Notice of a meeting
A meeting request for a particular reason; to include day, date, time and venue. This can be circulated by memo, letter or email
Resolution minutes
Record only decisions reached
Standard agenda
To include apologies for absences, minutes of last meeting and matters arising, items for discussion, any other business and date of next meeting
Timed agenda
This shows the amount of time allotted for each item of business and the total time allocated for the entire meeting
