Module 3

Question 1

5 main activities to undertake when setting up a project:

Answer 1

• Set the project team up
• Prepare the project definition
• Prepare the Project Plan
• Define your project organization
• Engage your stakeholders

Question 2

Why prepare a project plan ?

Answer 2

1 - It enables you to control the project

2 - It is your baseine to estimate the resources required and the cost of the project

Question 3

Format of a project plan:

Answer 3

• Stages: natural high level break points in the project life cycle (ex: a house)
• Work package: represent the clusters of work within the stage, usually focused on a key deliverable
• Activities: individual components of work within the work packages that must be undertaken to complete the project
• Milestones: significant events which should be used to monitor progress
• Deliverables : each of the key deliverables defined in the project definition should be shown in the plan

Question 4

6 steps to plan a project:

Answer 4

1 - Business objectives
2 - Define the scope and list the key deliveries
3 - Identify dependecies between key deliverables
4 - Breakdown the project into Work Packages based on life cycle stages and deliverables
5 - Prepare the summary plan for the entire project
6 - Prepare a detailed plan for at least the next stage, if not more, including resource needs and costs

Question 5

Project analysis:

Answer 5

• What –> Product Breakdown Structure
• How ? When ? –> Work Breakdown structure
• Wh ? How much ? –> Organisation breakdown structure

Question 6

Definition of risk:

Answer 6

Any potential uncertainty, threat or occurrence which may prevent you from achieving your defined business objectives and benefits. May affect timescale, cost, quality or benefits.

Question 7

Definition of opportunity:

Answer 7

the possibility that your project may go better than you planned

Question 8

Definition of issue:

Answer 8

something that has happened ans either threatens or enhances the success of the project

Question 9

Definition of change:

Answer 9

change of the defined project due to issues that cannot be resolved within the scope of the project. Impacts should be assessed, particularly with respect to expected benefits.