Module 4 Flashcards
(35 cards)
What are the reasons for organizing?
Organizing is undertaken:
to facilitate the implementation of plans.
to breakdown the total job into more manageable man size jobs.
to facilitate the assignment of authority, responsibility and accountability for certain functions and tasks.
Is a management function which refers to “the structuring of resources and activities to accomplish objectives in an efficient and effective manner.”
Organizing
The arrangement or relationship of positions within an organization
Structure
What is the result of the organizing process?
Structure
The purposes of structures
- Relationships: Defines authority and task relationships.
- Reporting: Specifies hierarchy and control spans.
- Groupings: Organizes individuals into departments.
- Coordination: Facilitates efficient task and authority coordination.
When structuring an organization, the engineer manager must be concerned with the following:
- Division of labor
- Delegation of authority
- Departmentation
- Span of control
- Coordination
determining the scope of work and how it is combined in job
Division of labor
the process of assigning various degrees of decision making authority subordinates.
Delegation of authority
the grouping related jobs, activities, or processes into major organizational subunits
Departmentation
the number of people who report directly to given manager.
Span of control
the linking of activities in the organization that serves to achieve a common goal or objective.
Coordination
The “structure that details lines of responsibilities, authority, and position”.
formal organization
a diagram of the organization’s official positions and formal lines of authority.
Organization chart
provides written descriptions of authority relationships, details the functions of major
organizational units and describes job procedures.
Organizational manual
describes personnel activities and company policies.
Policy manuals
provides written descriptions of authority relationships, details the functions of major
organizational units and describes job procedures
Organizational manual
describes personnel activities and company policies.
Policy manuals
Advantages of formal organization
- Easy to Fix Accountability
- No Overlapping of Work
- Unity of Command Possible
- Easy to Get Goals
- Stability in Organization
When members of an organization spontaneously form a group with friendship as a principal reason for belonging.
informal group
According to Valentine why is an informal group useful?
because it is “vulnerable to expediency, manipulation and opportunism,”
Types of Authority
- Line Authority
- Staff Authority
- Functional Authority
a manager’s right to tell subordinates what to do and then see that they do it
Line Authority
a staff specialist’s right to give advice to a superior.
Staff Authority
a specialist’s right to oversee lower level personnel involved in that specialty, regardless of where the personnel are in the organization.
Functional Authority
