NCOER And Counseling Flashcards
(80 cards)
1
Q
What does AR 623-3 cover?
A
Evaluation Reporting System (NCOER’s).
2
Q
What publication covers Evaluation Reporting System (NCOER’s)?
A
AR 623-3.
3
Q
What does AR 623-3 cover?
A
Evaluation standards for all ranks, Officer, Warrant Officers, and Enlisted.
4
Q
What is DA form 2166-9 series?
A
NCO Evaluation Report.
5
Q
What is DA Form 2166–1A?
A
NCOER Support Form.
6
Q
What form is used for the NCO Evaluation Report?
A
DA form 2166-9 Series.
7
Q
What form is used for the NCOER counseling and support form?
A
DA form 2166-1A
8
Q
What is the DA form 1059?
A
Service School Academic Evaluation Report.
9
Q
Where are the procedures, tasks, and steps pertaining to the completion of each evaluation report and support form are contained in?
A
DA Pamphlet (DA Pam) 623–3
10
Q
What do rating schemes show?
A
Rating schemes show the rated Soldier’s name, indicate the effective date for each designated rating official.
11
Q
How are rating schemes maintained and distributed?
A
published within the unit and made accessible.
12
Q
When must the NCOER reach HRC?
A
no later than 90 days after the “THRU” date of the evaluation report.
13
Q
What should rating chains correspond as nearly as practical to?
A
the chain of command or chain of supervision.
14
Q
Who should give timely counseling to subordinates?
A
Rating officials.
15
Q
What kind of assessments should rating officials give to rated Soldiers?
A
candid assessments.
16
Q
When should the rated Soldier be provided a copy of his or her rater’s and senior rater’s support forms?
A
at the beginning of the rating period.
17
Q
Who is responsible for the evaluation function?
A
rating officials, rated Soldiers, battalion (BN) and brigade (BDE) adjutants (S1).
18
Q
What will evaluate the performance and potential of noncommissioned officers?
A
The NCOER DA form 2166-9 series.
19
Q
What does the ERS encompasses?
A
the means and methods needed for developing people and leaders.
20
Q
What does the ERS identify?
A
Soldiers who are best qualified for promotion and assignment to positions of greater responsibility.
21
Q
What does the ERS combine major elements of?
A
counseling, assessment, documentation, and integration.
22
Q
Who assess a Soldier’s performance and potential?
A
Rating Officials.
23
Q
What is the DA form 1059-1 for?
A
evaluation report for civilian institutions.
24
Q
What three things should be considered when preparing an evaluation report?
A
(1) The relative experience.
(2) The efforts made.
(3) The results.
25
Who may require changes be made to an evaluation report?
no person may require changes be made to an evaluation report.
26
What is DA Form 2166–9 series (NCOER) rating chains?
These normally will consist of the rated NCO, the rater, the senior rater.
27
When will the rating chain be established?
at the beginning of the rating period.
28
When is a mandatory supplementary review required?
for NCOERs when a senior rater within the rated NCOs rating chain includes an NCO , warrant officers in the rank of WO1 through CW2, and officer in the rank of 2LT and 1LT.
29
What is the minimum time period is required for reviewer qualification?
None
30
Who should conduct a review of every NCOER?
CSM, SGM, or 1SG.
31
What are the responsibilities of the rated Soldier when it comes to their evaluation?
(1) Perform each assigned or implied duty to the best of their ability and seek the advice of the rating officials in the rating chain.
(2) Participate in counseling and discuss with the rating chain the duty description.
(3) Assess the objectives throughout the rating period.
(4) Describe the duties, objectives, and significant contributions on evaluation support forms.
(5) Review and sign the evaluation report after it has been completed by the senior rater.
32
What is the minimum amount of time before a NCO can be rated?
to be eligible for an evaluation report, a Soldier will complete 90 calendar days in the same position under the same rater.
33
Who will discuss the scope of the rated Soldier’s duty description with him or her?
The Rater
34
What areas should the Rater assess the rated Soldier’s performance of the SHARP program?
(1) Promoting the personal and professional development of subordinates.
(2) Ensuring the fair, respectful treatment of unit personnel.
(3) Establishing a command climate that fosters dignity and respect.
(4) Identify any failures by the rated Soldier.
35
What must the Senior Raters consider when evaluating performance?
1 The rated Soldier’s experience.
2. The relative risk associated with the performance.
3. The difficulty of the organization’s mission.
4. The prudence and results of action taken.
5. The adequacy of resources.
6. The overall efficiency of the organization
36
What should senior rater comments convey and in what order of precedence?
1. Promote: when should NCO be promoted.
2. Select: Select for school attendance and when should they be selected.
3. Assign: What type of position would NCO best serve the Army.
37
What is a senior rater option NCOER completed for?
when a change in senior rater occurs.
38
When is a change of duty NCOER mandatory?
when a rated Soldier is reassigned to a different principal duty while still serving under the same rater.
39
What is the primary reference for procedural guidance on preparing evaluation reports?
DA Pam 623–3.
40
Can raters or senior raters comment on an accusation made to IG by the rated NCO that is later found to be an untrue accusation?
No
41
What does ATP 6-22.1 cover?
The Counseling Process.
42
Para 1-0 What is Counseling?
Counseling is the process used by leaders to review with a subordinate the subordinate’s demonstrated performance and potential.
43
What is one of the most important leadership and professional development responsibilities?
Counseling.
44
What does The Army’s future and the legacy of today’s Army leaders rest on?
The shoulders of those they help prepare for greater responsibility.
45
What is the Army’s most important tool for developing future leaders at every level?
Regular developmental counseling.
46
What must Army leaders understand about effective counseling?
Army leaders must understand that effective counseling helps achieve desired goals and effects, manages expectations, and improves the organization.
47
Why should Leaders emphasize routine counseling?
To reinforce positive behavior and superior performance.
48
What eight critical Leader responsibilities does regular counseling provide leaders the opportunities for?
1. Demonstrate genuine interest in subordinates.
2. Help subordinates understand their role in accomplishing the unit’s mission.
3. Acknowledge and reinforce exceptional work or dedication.
4. Evaluate subordinates’ potential for development.
5. Provide subordinates with assistance or resources to address issues or further strengths.
6. Empower subordinates to identify and solve issues on their own so they are more self-reliant.
7. Identify issues before they become significant problems.
8. Identify and pre-empt causes of sub-standard performance.
49
What is developmental counseling categorized by?
by the purpose of the session.
50
Is counseling a one-size-fits-all endeavor?
No; it is a shared effort between the leader and subordinate.
51
What are the three major categories of developmental counseling?
1. Event counseling.
2. Performance counseling.
3. Professional growth counseling.
52
What provides a useful framework for Leaders to prepare for counseling?
DA Form 4856 (Developmental Counseling Form).
53
What does an Event-oriented counseling involve?
a Specific Event or Situation.
54
What does the leader use the specific instance counseling session to convey?
The leader uses the counseling session to convey to the subordinate whether or not the performance met the standard and what the subordinate did right or wrong.
55
When should a Leader conduct counseling for specific performance?
As Close to the Event as Possible.
56
What helps ensure that the subordinate knows and consistently achieves the standard?
Corrective Training.
57
What are the two important purposes of reception and integration counseling?
1. It identifies and helps alleviate any issues or concerns that new members may have, including any issues resulting from the new duty assignment.
2. It familiarizes new team members with organizational standards, roles, and assignments.
58
What is the purpose of crisis counseling?
Getting a Soldier or employee through a period of shock after receiving negative news, such as the notification of the death of a loved one or divorce.
59
What does referral counseling help subordinates work through?
a personal situation that may affect performance.
60
When should a referral counseling occur?
When issues are beyond the capability or expertise of a subordinate’s leaders.
61
Para 1-12 Who must Leaders counsel for promotion IAW with Army Regulations?
For all specialists, corporals, and sergeants who are eligible for advancement without waivers IAW AR 600-8-19.
62
Which Soldiers does transition counseling assist?
Soldiers who are demobilizing, separating, or retiring from active duty.
63
What should a Leader do when rehabilitative efforts fail?
They should counsel the subordinate with a view towards separation.
64
Who should counsel a Soldier to inform the Soldier of the notification requirements outlined in AR 635-200?
The unit First Sergeant or the Commander.
65
What is the purpose of performance counseling?
For the Leader and Subordinate to review a subordinate’s duty performance during a specified period.
66
What should the Leader focus on during the performance counseling?
The counseling focuses on the subordinate’s strengths, areas to improve, and potential.
67
During professional growth counseling, the leader and subordinate may choose to develop what?
A Pathway to Success” with short- and long-term goals and objectives.
68
What does the documentation of short- and long-term goals and objectives develop?
An Individual Development Plan.
69
During counseling what do Leaders assist their subordinates with?
Leaders assist their subordinates in identifying strengths and weaknesses and creating plans of action.
70
What will enhance personal effectiveness as a counselor?
Leader Self-Awareness and an adaptable counseling style focusing on key characteristics will enhance personal effectiveness as a counselor.
71
Explain the key characteristic of purpose?
Clearly define the purpose of the counseling.
72
Explain the key characteristic of flexibility?
Adapt the counseling approach to each subordinate, situation, and relationship.
73
Explain the key characteristic of support?
Encourage subordinates through direction, guidance, and supportive actions.
74
What is a challenging aspect of counseling?
Selecting the proper approach to a specific situation.
75
To be effective while counseling, Leaders must have what three basic counseling skills?
1. Active listening.
2. Responding.
3. Appropriate questioning
76
What may indicate a subordinate’s priorities during a counseling session?
A subordinate’s Opening and Closing statements as well as recurring references.
77
What are the six key elements of active listening?
1. Eye Contact.
2. Body Posture.
3. Head Nods.
4. Facial Expressions.
5. Verbal Expressions.
6. Check for Understanding.
78
What are the two ways that a Leaders responds during a counseling session?
Leader responds Verbally and Nonverbally to show Understanding of the Subordinate.
79
How should a Leader verbally respond during a counseling session?
Leader’s Verbal responses should consist of Summarizing, Interpreting, and Clarifying the Subordinate’s Message
80
What should Leaders do when an issue is beyond their control while trying to assist and help a Soldier?
Refer the subordinate to an agency more qualified to help.
