Organizing and Staffing

Question 1

A management function that provides the relationship between people and the activities that they will undertake as to fulfill their organizational objectives.

Answer 1

Organizing

Question 2

An entity that results from people joining together in pursuit of a common cause.

Answer 2

Organization

Question 3

Defined as self-contained collection of interacting interdependent components, working together toward a common purpose.

Answer 3

Organizational System

Question 4

Functions of an Organizational System:

Answer 4

1. Input Mechanism
2. Transformation
3. Output Mechanism

Question 5

The process through which needed resources are
acquired and replaced.

Answer 5

Input Mechanism

Question 6

The internal process whereby resources received through the input channels.

Answer 6

Transformation

Question 7

The process of delivering the goods and services produced to the external environment.

Answer 7

Output Mechanism

Question 8

Identify what Function of Organizational System:

People

Answer 8

Input Mechanism

Question 9

Identify what Function of Organizational System:

Test Request

Answer 9

Input Mechanism

Question 10

Identify what Function of Organizational System:

Specimen

Answer 10

Input Mechanism

Question 11

Identify what Function of Organizational System:

Information Supplies

Answer 11

Input Mechanism

Question 12

Identify what Function of Organizational System:

Financial Resources

Answer 12

Input Mechanism

Question 13

Identify what Function of Organizational System:

Test Performance

Answer 13

Transformation

Question 14

Identify what Function of Organizational System:

Personnel

Answer 14

Transformation

Question 15

Identify what Function of Organizational System:

Instrument

Answer 15

Transformation

Question 16

Identify what Function of Organizational System:

Expertise

Answer 16

Transformation

Question 17

Identify what Function of Organizational System:

Test Result

Answer 17

Output Mechanism

Question 18

Identify what Function of Organizational System:

Consultation

Answer 18

Output Mechanism

Question 19

Identify what Function of Organizational System:

Salaries

Answer 19

Output Mechanism

Question 20

Identify what Function of Organizational System:

Information

Answer 20

Output Mechanism

Question 21

Identify what Function of Organizational System:

Wastes

Answer 21

Output Mechanism

Question 22

Characteristics of Organization:

Answer 22

• Holistic and synergistic with clearly defined boundaries
• Have purposeful activity or primary task
• Develop into hierarchy of system
• Organizations operate as open systems
• Seeks a state of stability and equilibrium
• Self – regulating

Question 23

Identify what Type of Organizational Structure:

Decentralized structure

Answer 23

Flat

Question 24

Identify what Type of Organizational Structure:

Span of control and authority is widened

Answer 24

Flat

Question 25

Identify what Type of Organizational Structure: There is participation in the lower level of management

Answer 25

Flat

Question 26

Identify what Type of Organizational Structure: Centralized

Answer 26

Pyramid

Question 27

Identify what Type of Organizational Structure: The managers have full control of members

Answer 27

Pyramid

Question 28

Identify what Type of Organizational Structure: Oldest and simplest form

Answer 28

Bureaucratic/Line/Hierarchial

Question 29

Identify what Type of Organizational Structure: Rule centered structure

Answer 29

Bureaucratic/Line/Hierarchial

Question 30

Identify what Type of Organizational Structure: Associated with chain of command

Answer 30

Bureaucratic/Line/Hierarchial

Question 31

Identify what Type of Organizational Structure: Downward communication

Answer 31

Bureaucratic/Line/Hierarchial

Question 32

Identify what Type of Organizational Structure: Combination of flat and pyramid type

Answer 32

Shared Governance

Question 33

Shared Governance promotes:

Answer 33

* Partnership * Equity * Accountability * Ownership

Question 34

Characteristics of an Organizational Structure:

Answer 34

⚬ Division of labor ⚬ Chain of command ⚬ Span of control ⚬ Level of management position ⚬ Organizational relationship

Question 35

Direct relationship, uninterrupted.

Answer 35

Formal

Question 36

Dotted line, coordinated relationship.

Answer 36

Informal

Question 37

Identify the Form of Organization: Lines of authority assigned by the owners of the organization

Answer 37

Formal Bureaucracy

Question 38

Identify the Form of Organization: The members of this group know whom they work, whom they supervise

Answer 38

Formal Bureaucracy

Question 39

Identify the Form of Organization: How their department relates to other groups and even who supervise their boss

Answer 39

Formal Bureaucracy

Question 40

Identify the Form of Organization: Alliance that form outside the boundaries of the formal bureaucracy from the interaction and allegiance of people with common interest

Answer 40

Informal Groups

Question 41

What are included under the Design Element and Factors?

Answer 41

1. Task to be performed 2. People involved 3. Workplace

Question 42

Includes type of equipment, level of automation, nature of the product or service to be produced.

Answer 42

Task to be performed

Question 43

Number of people needed and availability to perform the work are very important in an organization; motivation also pays a very important factor.

Answer 43

People Involved

Question 44

Includes the total space available, amount of storage room, the visibility and accessibility of workers, supervisors and proximity of test areas.

Answer 44

Workplace

Question 45

What are included in Design Strategies and Models?

Answer 45

1. Bureaucratic Models 2. Situational Models

Question 46

Important features of Bureaucratic Models:

Answer 46

* Firing Modern job description * Hierarchy * Rules and regulation are consistently applied. * Hiring

Question 47

Repetitive tasks and need minimally trained work force.

Answer 47

Routine Strategy

Question 48

Non-repetitive work performed by a professionally prepared staff.

Answer 48

Engineering Strategy

Question 49

Applied to produce best, unique products whereby workers are extremely skilled.

Answer 49

Craft Strategy

Question 50

For work that requires investigation such as the structural development.

Answer 50

Discover Strategy

Question 51

Principles of Organizational Structure and Authority:

Answer 51

1. Departmentalization 2. Decentralization 3. Unity of command 4. Scalar principle 5. Span of control 6. Exceptions principle

Question 52

The formal written presentation of the structural Plan of the Organization

Answer 52

Organizational Chart

Question 53

Concepts of Authorithy:

Answer 53

* The empowerment by formal job classification of an individual to make commitments and act on behalf of the organization. * To decide how resources, rewards and penalties are used. * To ensure that designated goals and responsibilities are achieved.

Question 54

Identify what type of Authority: Authority taking the straight-line route (direct).

Answer 54

Line Authority

Question 55

Identify what Type of Authority: Clear chain of command

Answer 55

Line Authority

Question 56

Identify what Type of Authority: Centralization of power

Answer 56

Line Authority

Question 57

Identify what Type of Authority: Top managers, CEo and supervisors

Answer 57

Line Authority

Question 58

Identify what Type of Authority: Type of authority the personnel office exerts (indirect)

Answer 58

Staff Authority

Question 59

Identify what Type of Authority: Responsible for improving the effectiveness of the of line personnel to performed their task.

Answer 59

Staff Authority

Question 60

Identify what Type of Authority: Exercise control within the boundaries of professional’s specialty

Answer 60

Functional Authority