Organizing Fitness Events Flashcards
(28 cards)
they are not just ideal in promoting an active lifestyle, but they are also good in bringing together like-minded people for a certain cause or purpose.
Fitness events
They are an ideal way to generate funds to help support an advocacy.
fitness events
three stages in organizing and managing a fitness event
1) pre-event activities
2) during-event activities
3) post-event activities
a pre event activity in which it questions, What is the goal of your event? What are you trying to achieve/address or resolve?
Goal
a pre event activity in which it questions, What are the activities that you will carry out to achieve the goal of the event?
Program/Activity
a pre event activity in which it questions, What resources will you be needing for your event? (Event team, budget, equipment, access, venue, etc.)
Key Resources
a pre event activity in which it questions, Who do you need to be involved in delivering the event? Who can give you access to the resources you need (e.g., barangay official, SK chairman, etc.)?
Stakeholders/Partners
a pre event activity in which it questions, What are the expenses for the necessary supplies, goods, items, or services? Are there any available funds? How are you going to raise funds for the event?
Budget
a pre event activity in which it questions, What is the ideal date and venue for your event?
Date and Venue
a pre event activity in which it questions, What safety measures do you need to consider during the event and how are you going to implement them?
Safety Protocols
a pre event activity in which it questions, What committees are needed for your event?
Working Committee
a sample working committee that takes charge of the overall event to whom the heads of the working committees report about the status of their accomplishment.
Overall coordinator
a sample working committee that takes charge of generating funds for the event, budgets funds, and creates the financial report after the event.
Finance committee
a sample working committee that ensures the smooth conduct of the program of activities.
Program committee
a sample working committee that takes charge of the arrangement in the venue, secures all necessary facilities, and ensures all the pieces of equipment are ready for the event.
Physical arrangement committee
a sample working committee that partners with the program committee and takes charge of the sound system, audiovisual presentation, and the like.
Technical committee
a sample working committee that communicates with invited guests, clients, and other stakeholders about the event.
Communication committee
a sample working committee that takes charge of the food and drinks for guests, target beneficiaries, and stakeholders.
Refreshment committee
a sample working committee that handles the trophies, certificates, or medals for the winners if there is any competition, or tokens of appreciation for partners and guests.
Awards and prizes committee
a sample working committee that documents the event through pictures and videos and prepares the narrative report of the conduct and evaluation of the event.
Documentation committee
a sample working committee that keeps a safe space for all during the event.
Peace and order committee
other sample working committees of other events may include ______________________
creative conceptualizers, graphic designers, marketing managers, etc.
a stage in organizing and managing a fitness event in which it: maintain constant communication between heads of the different committees to monitor progress of accomplishment of deliverables and emerging problems during the event.
during-event activities
a stage in organizing and managing a fitness event in which it: Document highlights of the event for narrative reports and future promotions.
during-event activities
