Part 1: Diction, Proofreading, Punctuation, Number Usage, Capitalization, Spelling, Syntax, Interoffice and Intraoffice Communication

Question 1

Which word grammatically incorrect?: Both blue and red are popular colors, but the later is the more popular color for automobiles.

Answer 1

later

Review The Gregg Reference Manual (11th Ed.) ¶ 719, p. 237 (latter v later)

Question 2

Which word grammatically incorrect?: No one could hardly finish the race in the time allowed.

Answer 2

hardly

Review The Gregg Reference Manual (11th Ed.), ¶ 1101, p. 382 (double negative with hardly)

Question 3

Which word grammatically incorrect?: The next examinees have already started reviewing the assigned chapters and to cram.

Answer 3

to cram

Review The Gregg Reference Manual (11th Ed.), ¶ 1044, p. 322 (unnecessary preposition)

Question 4

Which word grammatically incorrect?: A panel of secretaries are researching the long-term effects of ergonomics in the workplace.

Answer 4

are

Review The Gregg Reference Manual (11th ed.), ¶ 1019, p. 305; ¶ 814, p. 261; ¶ 719, p. 230; ¶ 1101, p. 360 (is).

Question 5

Punctuation usage correct?: You will need the following supplies, a book, a computer, a notepad, and a ruler.

Answer 5

Incorrect

Question 6

Punctuation usage correct?: Four of the invoices (each for $100) are past due.

Answer 6

Correct

Review The Gregg Reference Manual (11th Ed.) ¶ 219, p. 69 (parenthesis to set off nonessential element)

Question 7

Punctuation usage correct?: Your testimony was, “I think I said, ‘I’m sorry, but I fell asleep at the wheel.”

Answer 7

Incorrect

Question 8

Punctuation usage correct?: The buyer thought the price was fair; however he did not have enough money.

Answer 8

Incorrect

Question 9

Punctuation usage correct?: The instructions indicate the user should begin by turning on the computer . . . The user may then begin entering data in the program which was just opened.

Answer 9

Incorrect

Question 10

Punctuation usage correct?: “I plan to leave at noon,” she said. “When do you plan to leave?”

Answer 10

Correct

Question 11

Punctuation usage correct?: We are dissatisfied with the envelopes and we will not reorder them.

Answer 11

Incorrect

Question 12

Punctuation usage correct?: This oven is available in the following three colors: white, almond, and gold.

Answer 12

Correct

Review Gregg Reference Manual (11th ed.), ¶ 123(b), p. 18; ¶ 188, p. 56.

Question 13

Punctuation usage correct?: If you renew your subscription now, you will receive three gifts; namely, a tote bag, a clock, and a free subscription.

Answer 13

Incorrect

Question 14

Punctuation usage correct?: When will we meet again? In a week or two?

Answer 14

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 111(b), p. 12

Question 15

Punctuation usage correct?: They want to go with us, too.

Answer 15

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 143(a), p. 35.

Question 16

Punctuation usage correct?: Japan, China, and Indonesia-all are important new markets for us.

Answer 16

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 211(b), p. 65.

Question 17

Punctuation usage correct?: The question is “Who will pay for restoring the landmark?”

Answer 17

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 229, p. 74.

Question 18

Punctuation usage correct?: The Thompson bid arrived on Tuesday, after we had made our decision.

Answer 18

Correct

Review The Gregg Reference Manual (11th ed.), ¶ 131(b), p. 24.

Question 19

Punctuation usage correct?: Please review these spreadsheets quickly, I need them back tomorrow.

Answer 19

Incorrect

Review The Gregg Reference Manual (11th ed.), ¶ 128, p. 22.

Question 20

Number usage correct?: Our client’s address is 22 Second Street.

Answer 20

Correct

Question 21

Number usage correct?: She may be reached after the first of the year at 1 First Avenue in New York.

Answer 21

Incorrect

Review The Gregg Reference Manual (11th Ed.) ¶ 1329, p. 449 (use figures for house numbers)

Question 22

Number usage correct?: Write to me at 182 Dearborn Street in Detroit.

Answer 22

Correct

Question 23

Number usage correct?: I gained 5 pounds over the holidays.

Answer 23

Incorrect

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (spell out an isolated measurement that lacks technical significance)

Question 24

Number usage correct?: A higher rate is charged on parcels over 2 pounds.

Answer 24

Correct

Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (Most measurements have a technical significance and should be expressed in figures (even from 1 through 10))

Question 25

Number usage correct?: This recipe calls for 2 cups of sugar.

Answer 25

Correct Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (Most measurements have a technical significance and should be expressed in figures (even from 1 through 10))

Question 26

Number usage correct?: We picked more than five quarts of berries in an hour.

Answer 26

Correct Review Gregg Reference Manual (11th ed.), ¶ 401, p. 121; ¶ 429, p. 133. (spell out an isolated measurement that lacks technical significance)

Question 27

Number usage correct?: Our guests are due to arrive at 7 o’clock.

Answer 27

Correct Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (with o'clock use figures for emphasis or words for formality)

Question 28

Number usage correct?: The banquet begins at seven-thirty a.m. in the morning.

Answer 28

Incorrect Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (always use figures with a.m. or p.m.) (do not use a.m. with 'in the morning') (Do use hyphen between hours and minutes, but not if the minutes must be hyphenated e.g. seven thirty-five)

Question 29

Number usage correct?: The plane is scheduled to arrive at 8 a.m.

Answer 29

Correct Review Gregg Reference Manual (11th ed.), ¶ 441, p. 137; ¶ 440, p. 136. (always use figures with a.m. or p.m.) (do not use a.m. with 'in the morning')

Question 30

Number usage correct?: The defendant is to pay the plaintiff One Thousand ($1,000) Dollars.

Answer 30

Incorrect Review Gregg Reference Manual (11th ed.), ¶ 404(note), p. 123; ¶ 420, p. 129; ¶ 401(d), p. 122; ¶ 427, p. 131. (some authorities recommend spelling our only one- and two- digit numbers (1-99) and using figures for all numbers above 99.) (legal docs express money first in words and then in figures within parentheses One Thousand Dollars ($1000) or One Hundred (100) Dollars)

Question 31

Number usage correct?: This amendment requires a two-thirds majority vote.

Answer 31

Correct

Question 32

Number usage correct?: Twenty-four people have already returned the survey.

Answer 32

Correct

Question 33

1} Spell out all numbers, whether exact of approximate, that can be expressed in one or two words. (a hyphenated compound number like twenty-one or eighty-nine count as one word) 2} use figures when more than two words are required

Answer 33

e.g. 1} two hundred people 2} 250 people

Question 34

Number usage correct?: The lawyer’s assistants in our office have a 40-hour work week.

Answer 34

Correct Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

Question 35

Number usage correct?: We obtained a good interest rate on our 30-year mortgage.

Answer 35

Correct Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

Question 36

Number usage correct?: We will have to wait 15 minutes for the train.

Answer 36

Incorrect Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155.

Question 37

Number usage correct?: The response is due in 6 months.

Answer 37

Correct Review Gregg Reference Manual (11th ed.), ¶ 436, pp.154-155. (Use figures (even from 1 through 10) to express time as technical measurements or significant statistics e.g. discounts, interest rates and credit terms)

Question 38

Number usage correct?: The annuity invoice is due in ninety (90) days.

Answer 38

Correct Review Gregg Reference Manual (11th ed.), ¶ 436(note), pp.154-155. (In legal documents, periods of time are often expressed twice: first in words, then figures enclosed in parentheses.)

Question 39

Capitalization usage correct?: The court will be closed on Martin Luther King, Jr. day.

Answer 39

Incorrect Review Gregg Reference Manual (11th ed.), ¶ 342, p. 108-109

Question 40

Capitalization usage correct?: Please get me the box of Kleenex.

Answer 40

Correct Review Gregg Reference Manual (11th ed.), ¶ 356, p. 114.

Question 41

Capitalization usage correct?: She recently received her Juris Doctor degree.

Answer 41

Incorrect

Question 42

Capitalization usage correct?: Dr. John Brown, an internist at the Mayo Clinic, spoke at the annual meeting of the American Medical Association.

Answer 42

Correct Review Gregg Reference Manual (11th ed.), ¶ 312, p. 98; ¶ 303, p. 94; ¶ 320, p. 101.

Question 43

Capitalization usage correct?: The teacher said, “please be sure to study all the material on page 12."

Answer 43

Incorrect

Question 44

Capitalization usage correct?: The south has not been the same since the Civil War.

Answer 44

Incorrect

Question 45

Capitalization usage correct?: All of the material was made in an American factory.

Answer 45

Correct Review The Gregg Reference Manual (11th Ed.) ¶ 304, p.108 (cap proper noun).

Question 46

Capitalization usage correct?: There are many candidates running for Governor in this election.

Answer 46

Incorrect

Question 47

Capitalization usage correct?: The President of the Steele Company spoke at the reception held in honor of the newly elected Vice President of the Young Executives’ Club.

Answer 47

Incorrect

Question 48

Capitalization usage correct?: Please refer to Page 16, Line 7, of the deposition transcript.

Answer 48

Incorrect Review The Gregg Reference Manual (11th Ed.) ¶ 359, p. 132 (do not cap page and line)

Question 49

Capitalization usage correct?: It has been suggested that senator-elect Randall should receive an Oscar for his theatrics.

Answer 49

Incorrect Review The Gregg Reference Manual (11th Ed.) ¶ 363, p.134 (cap Senator-elect) ¶ 364, p.135 (cap award name).

Question 50

Capitalization usage correct?: The persons on the Cheyenne River Indian Reservation are subject to federal laws.

Answer 50

Correct

Question 51

Capitalization usage correct?: Last summer I went back East to visit my Mother and Father.

Answer 51

Incorrect

Question 52

Capitalization usage correct?: The Charleston was a dance performed by flappers back in the Twenties.

Answer 52

Incorrect

Question 53

Capitalization usage correct?: In February we celebrate Valentine’s Day and Presidents’ Day.

Answer 53

Correct Review Gregg Reference Manual (11th ed.), ¶ 342, p. 108-109

Question 54

Spelling correct?: biased

Answer 54

Correct

Question 55

Spelling correct?: harassment

Answer 55

Correct Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244 and ¶ 720, p. 247.

Question 56

Spelling correct?: yield

Answer 56

correct

Question 57

Spelling correct?: accommodate

Answer 57

correct Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244.

Question 58

Spelling correct?: preferable

Answer 58

Correct Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 246.

Question 59

Spelling correct?: changeable

Answer 59

correct

Question 60

Spelling correct?: auxiliary

Answer 60

correct supplementary or additional help and support Review The Gregg Reference Manual (11th Ed.) ¶ 720, p. 244.

Question 61

Spelling correct?: leisure

Answer 61

correct

Question 62

Spelling correct?: amiable

Answer 62

correct

Question 63

Spelling correct?: deductible

Answer 63

correct Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 245.

Question 64

Spelling correct?: correspondent

Answer 64

correct Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 245.

Question 65

Spelling correct?: phenomenal

Answer 65

Correct Review The Gregg Reference Manual (11th ed.), ¶ 720, p. 246.

Question 66

Spelling correct?: personnel

Answer 66

Correct

Question 67

Spelling correct?: fastidious

Answer 67

Correct

Question 68

Spelling correct?: indispensable

Answer 68

Correct Review The Gregg Reference Manual (11th ed.), ¶ 720, pp. 246-247.

Question 69

Spelling correct?: insubordinate

Answer 69

Correct

Question 70

Spelling correct?: insolvent

Answer 70

Correct unable to pay debts owed. Review The Gregg Reference Manual (11th ed.), ¶ 719, p. 237.

Question 71

The standard top margin for all business documents is ____________.

Answer 71

2 inches Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, § 1374.

Question 72

If your message to another addresses an issue of temporary importance (for example, arranging dates for meetings or exchanging comments on routine matters), you should write the message in a(n)____________.

Answer 72

email Review The Gregg Reference Manual (11th Ed.), Section 13, p. 487, § 1373.

Question 73

If your message to another addresses topics likely to form part of a permanent record, you should write the message in a(n)___________.

Answer 73

memo Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, §1373.

Question 74

The heading of a memo should include _______________.

Answer 74

To, From, Date and Subject Review The Gregg Reference Manual (11th Ed.), Section 13, p. 488, § 1374.

Question 75

Email messages range from ________________.

Answer 75

extremely informal to extremely formal Review The Gregg Reference Manual (11th Ed.), Section 13, p. 495, § 1377.

Question 76

The final element of an email address is called the ________________.

Answer 76

domain name Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

Question 77

The top-level domain (TLD) of an email address indicates the ________________.

Answer 77

type of organization Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

Question 78

The domain name of an email address is divided into _______________.

Answer 78

two parts Review The Gregg Reference Manual (11th Ed.), Section 13, p. 496, § 1378.

Question 79

When an email is being distributed to a number of people within your organization or the message consists of an impersonal announcement about a change in policy or procedure, the message does not require a _________________.

Answer 79

salutation Review The Gregg Reference Manual (11th Ed.), Section 13, p. 500, § 1381.

Question 80

Name of code of behavior for people who send and receive email messages is __________.

Answer 80

Netiquette Review The Gregg Reference Manual (11th Ed.), Section 13, p. 1378 (Netiquette).

Question 81

Use word style for numbers at the beginning of a sentence, for most ordinals (our twenty-fifth anniversary), for fractions (one-third of our sales), and for nontechnical or nonemphatic references to age (my son just turned twelve), periods of time (twenty years ago), and measurements (I need to lose another thirty pounds.

Answer 81

Review The Gregg Reference Manual (11th Ed.), ¶ 401, p. 122.

Question 82

When expressing numbers in words, 1} hyphenate all compound numbers between 21 and 99 (or 21st and 99th), whether they stand alone or are part of a number over 100. 2} do not hyphenate other words in a spelled-out number over 99.

Answer 82

``` e.g. 1} - twenty-one - twenty-one hundred - twenty-first - twenty-one hundredth - seven hundred and twenty-five (and may be omitted) - five thousand seven hundred and twenty-five (no commas) 2} - one hundred - three hundred thousand - fifty-eight trillion - three hundred thousand ``` Review The Gregg Reference Manual (11th Ed.), ¶ 465, p. 143.

Question 83

When there are two ways to express a number in words, choose the simpler form. For example, use the form fifteen hundred rather than one thousand five hundred. (The longer form is rarely used except in formal expressions of dates.

Answer 83

Review The Gregg Reference Manual (11th Ed.), ¶ 466, p. 143.

Question 84

In legal documents, dates are frequently expressed "executed the 17th day of November 2006"

Answer 84

Review The Gregg Reference Manual (11th Ed.), ¶ 411, p. 126.

Question 85

To form the plurals of spelled-out numbers, add s or es. For numbers ending in y, change the y to i before es.

Answer 85

e. g. - thirds - sixths - twenties - thirty-seconds - twenty-fives Review The Gregg Reference Manual (11th Ed.), ¶ 467, p. 144.