Part 5 - Forms Control

Question 1

_______Files: Contain criminal intelligence information with respect to an identifiable person or group of persons.

Answer 1

Intelligence

Question 2

_______Files: Contain criminal investigative information with respect to an identifiable person or group of persons.

Answer 2

Investigative

Question 3

The _____ Commander, or designee, is designated the Departmental Records Management Liaison Officer (DRMLO) and is responsible for development and implementation of the departmental records management program.

Answer 3

Central Records Bureau (CRB)

Question 4

RETENTION PERIOD AND SCHEDULE: Files not authorized for destruction shall be retained ______.

Answer 4

permanently

Question 5

Classification determination: For ease of identification, departmental files are divided into four general categories: administrative files, investigative files, intelligence files, and _____ files.

Answer 5

juvenile

Question 6

_______ inspections shall be conducted by organizational records management coordinators throughout the year.

Answer 6

informal

Question 7

FS, Section _____, states in part that every person who has custody of public records shall permit the records to be inspected and examined by any person desiring to do so, at reasonable times, under reasonable conditions, and under supervision by the custodian of the records or designee.

Answer 7

119.07

Question 8

The 119.07 law also provides that a particular record shall have deleted from it only that portion for which an exemption is ____, and that the remainder of such record must be produced for inspection or copying.

Answer 8

asserted

Question 9

FSS 119.07 exempts Criminal intelligence and criminal investigative information which is ___. Any information revealing surveillance techniques, procedures, or personnel. Any information revealing undercover personnel.

Answer 9

active

Question 10

FSS 119.07 exempts any criminal intelligence or criminal investigative information including a photograph, name, address, or other fact or information which reveals the identity of the ___ of any sexual battery or child abuse crime.

Answer 10

victim

Question 11

FSS 119.07 exempts home addresses, social security numbers, telephone numbers, and photographs of active or ____ law enforcement personnel.

Answer 11

former

Question 12

FSS 119.07 exempts data revealing places of employment, home addresses, social security numbers, telephone numbers, and photographs of ___ and children of law enforcement personnel; and the names and locations of schools attended by children of law enforcement personnel.

Answer 12

spouses

Question 13

FSS 119.07 states: When the nature or volume of records would require extensive clerical or supervisory assistance (over __ minutes) by departmental personnel, the person requesting the documents will be charged, in addition to actual duplication costs, the hourly rate including fringe benefits of the employee(s) providing the service.

Answer 13

20

Question 14

Release of Information: Miami-Dade County criminal history information obtained from the County-operated Criminal Justice Information System (CJIS) is public record; therefore, such information may be provided to law enforcement and _______ elements.

Answer 14

non-law-enforcement

Question 15

Criminal history information obtained from the (FCIC) or the (NCIC) is not public record; therefore, such information shall be used only for law enforcement purposes and can be shared ___ with criminal justice agencies.

Answer 15

only

Question 16

Release of juvenile offender records: Arrests made prior to October 1, 1994: Release only the name and address of juveniles 16 years of age or ____.

Answer 16

older

Question 17

Release of juvenile offender records: Arrests made since October 1, 1994: the Department may release the name, photograph, address, and crime/arrest report of a child taken into custody for a violation which, if committed by an adult, would be a _____.

Answer 17

felony

Question 18

Notification of Records Inspection: Unless exempted by FS 119.07, employee personnel and ____ records are considered to be public records and are, therefore, subject to public access.

Answer 18

disciplinary

Question 19

Any departmental element receiving a public record request from the Capital Collateral Regional Counsel, or similar organization, shall immediately forward the request to the ___ Commander for coordination and response. If the request is in writing, forward a copy of the request to PLB within __ hours of receipt.

Answer 19

CRB/24

Question 20

Orders to Seal or Expunge Criminal Records: _____ at the district level, and specialized investigative bureaus, are required to update the Department’s Crime Analysis System (CAS) or Sexual Crimes Analysis System (SCAS) when the element receives an Expungement/Seal Tracking Sheet from CRB.

Answer 20

Crime Analysis Units

Question 21

The Miami-Dade County Records Management Facility is the central control point for storage of all ____ public records within Miami-Dade County.

Answer 21

inactive

Question 22

Only records with an approved retention schedule should be stored at the Miami-Dade County Records Management Facility. Records with a retention period of __ years or less shall not be forwarded.

Answer 22

two

Question 23

Access Procedures: ___, Court Services Bureau Section, and Special Victims Bureau are authorized toretrieve records directly from the Records Management Facility without going through the DRMLO.

Answer 23

PCB