Part 6 - Forms Control

Question 1

For purposes of this part, an _____ document is a written directive, such as the Departmental Manual, a subordinate element standard operating procedure, or a state or federal document which establishes a form and gives instructions as to its completion, use, and disposition.

Answer 1

Enabling document

Question 2

The ____ is responsible for assigning form number identifiers for new or revised forms.

Answer 2

PCB

Question 3

All forms originated within the Department must have an MDPD number assigned by PCB. The number consists of __ identifiers

Answer 3

four

Question 4

The _____ establishes departmental locator codes for departmental entities.

Answer 4

Personnel Management Bureau

Question 5

Quantity Restrictions: When annual usage is less than ___, copies will be reproduced on a copy machine as required.

Answer 5

500

Question 6

Quantity Restrictions: When annual usage is over 500, but less than _____, and the request is not for multi-copy no- carbon-required forms or special handling, e.g., padding or hole punching, entities will utilize the MDPD Central Records Bureau by submitting a Printing Work Order to the Central Records Bureau.

Answer 6

5,000

Question 7

Quantity Restrictions: When annual usage is over 5,000 or fine quality printing is needed, requesting entities will consult with the _____.

Answer 7

Fiscal Administration Bureau