People Flashcards
(17 cards)
The project is in the “initiating a project’ process. The project manager has held a stakeholder analysis workshop with the project exam to produce the communication management approach. At the workshop, all the project team members were identified as stakeholders and their communication needs were discussed. No other stakeholder were identified, but the project manager expects them to make themselves known as the project continues. The project manager drafted the communication management approach, ready for submission to the project board.
Is this an appropriate application of ‘leading successful change’ according to the ‘people’ element, and why?
No, Because the project manager should have identified additional stakeholders, including support groups, who influence the campaign requirements and options.
Discrimination against marginalized groups, in particular the homeless and refugees, is growing at a concerning rate. Under which heading of the change management approach should this information be recorded?
Characteristics of the current state
The project is in the ‘starting up a project’ process and the new project manager has now been appointed. They have asked a trainee to gather the high-level requirements because the trainee has just become a PRINCE2� Practitioner. The project manager wants them to gain some practical experience and they are the only member of the project team available for this task. However, no progress has been made on this task due to the trainee’s inexperience. The project manager has asked the Contracted Project Manager to perform this task instead, with the trainee shadowing them to gain experience.
Is this solution an appropriate way of ‘leading successful teams’ according to the ‘people’ element, and why?
Yes, because the trainee�s competency gap should be addressed by shifting responsibility to the Contracted Project Manager, while upskilling the trainee
Some of the project team members are based at the head office, but most of them work from home at least a few days a week, in line with NowByou’s working practices. The project manager has organized a dedicated project meeting room and has asked team members to attend the office every day to promote social cohesion and information sharing. This has been met with resistance. One project team member has even complained to the CEO of NowByou.
Is this an appropriate way of ‘leading successful teams’ according to the ‘people’ element, and why?
No, because the project manager should organize specific co-location days for the remote team members to build relationships
The project is in stage 3. The issue management approach requires a ‘new issue form’ to be completed in order to raise an issue to the project manager. On many occasions, team members have not used the ‘new issue form’ and have emailed the project manager instead as it is easier. Feedback from the project team has revealed that they find the form difficult to complete, with too much detail being required. The project manager has simplified the form and has also agreed that project support will complete the form based on an email, if required.
Is this an appropriate application of ‘leading successful change’ according to the ‘people’ element, and why?
Yes, because the project manager should realign ways of working to the emerging project culture based on feedback from the project team
One of the graduate trainees was appointed as project manager during the initiation stage. At the beginning of the project, the new project manager was reporting on progress every week to the project board. However, the project is now in stage 2, the requirements gathering has been completed on time and to budget, and the option analysis is progressing well. As a result, the project board has agreed that highlight reports should be produced every two weeks, and the cost and time tolerances for the stage have been relaxed. This should empower the project manager to make more decisions.
Which principle is being applied by this example of ‘people and relationships central to the PRINCE2 method’?
Manage by exception
The act of getting people from across the project ecosystem to work together.
Collaboration
The project ecosystem includes those who are (?) by the project.
Impacted
Who could perceive themself to be affected by a project even though, in reality, they might not be?
Stakeholder
What kind of activities such as trials training and helplines are included in the change management approach?
Enabling
The means of transitioning from the current to the target state.
Change Management
Key influencers can be identified by examining the (?) where information, knowledge and money flow across the interface between the project and organizational ecosystems.
Bottlenecks
What overlaps with the organizational ecosystem?
Project Ecosystem
This is defined as the shared set of attitudes, values, goals and ways of working of an organization.
Culture
The organizational ecosystem also includes external (?) with customers, partners, suppliers and regulators.
Relationships
Key stakeholders are often found at the (?) between the project ecosystem and the organization ecosystem.
Interface
The three states described in the change management approach are current, target and what in between?
Interim
