P.L1

Question 1

What are the key components of IT Project Management? Enumerate.

Answer 1

1. Scope Management
2. Time Management
3. Cost Management
4. Quality Management
5. Risk Management
6. Communication Management
7. Human Resource Management
8. Procurement Management

Question 2

involves Identifying, assessing, and
mitigating project risks to minimize
their potential negative impacts on
project objectives

Answer 2

Risk Management

Question 3

Proactive risk management reduces the likelihood and impact of adverse events
on project outcomes.

Answer 3

Risk Mitigation

Question 4

Limited availability of skilled personnel, budgetary constraints,
and technological limitations

Answer 4

Resource Constraints

Question 5

enhances project
resilience, improves decision making, and increases the likelihood
of project success.

Answer 5

Proactive Risk Management

Question 6

it involves the
application of project management principles,
methods, and tools specifically tailored to the unique
challenges and requirements of IT projects

Answer 6

IT Project Management

Question 7

Importance & Benefits. ENUMERATE

Answer 7

1.Alignment with Business Objectives
2.Enhanced Efficiency and Productivity
3.Risk Mitigation
4.Improved Stakeholder Satisfaction

Question 8

Uncontrolled expansion of project scope leading to increased
costs, delays, and risks.

Answer 8

Scope Creep

Question 9

it helps in
meeting deadlines, optimizing
resource utilization, and maintaining
stakeholder confidence.

Answer 9

Effective Time Management

Question 10

Framework that involves sequential approach with distinct phases (e.g., requirements,
design, development, testing) and minimal flexibility for change.
Suitable for projects with well-defined requirements and stable
scope

Answer 10

Waterfall Model

Question 11

Frameworks that involve Iterative and incremental approach emphasizing flexibility,
collaboration, and responsiveness to change. Suitable for projects
with evolving requirements and high levels of uncertainty.

Answer 11

Agile Methodology

Question 12

Framework that Visual management approach for workflow optimization,
emphasizing continuous delivery and incremental improvement.
Focuses on visualizing work, limiting work in progress, and
optimizing flow.

Answer 12

Kanban Method

Question 13

it prevents budget
overruns, maximizes ROI, and
enhances project profitability.

Answer 13

Cost Management

Question 14

Effective project management practices streamline processes, optimize resource
allocation, and minimize waste

Answer 14

Enhanced Efficiency and Productivity

Question 15

Addressed through resource planning, allocation optimization,
and skill development initiatives.

Answer 15

Resource Constraints

Question 16

fosters teamwork, motivates team
members, and enhances overall project
performance.

Answer 16

Effective Human Resource Management

Question 17

Facilitated through stakeholder analysis, engagement strategies,
and effective communication channels.

Answer 17

Stakeholder Management

Question 18

It involves Planning, scheduling, and
monitoring project activities to
ensure timely completion of
deliverables and milestones.

Answer 18

Time Management

Question 19

Engaging stakeholders, managing expectations, and delivering quality results
foster trust and satisfaction.

Answer 19

Improved Stakeholder Satisfaction

Question 20

Establishing effective channels and
mechanisms for communication among
project stakeholders to facilitate
collaboration and information exchange.

Answer 20

Communication Management

Question 21

Integration challenges, interoperability issues, and evolving
technologies requiring specialized expertise.

Answer 21

Technical Complexity

Question 22

Managing diverse stakeholder interests, expectations, and
communication needs

Answer 22

Stakeholder Management

Question 23

it defines the project’s scope involves
determining its objectives, deliverables, and
boundaries to ensure alignment with
stakeholder expectations

Answer 23

Scope Management

Question 24

IT projects aligned with organizational goals, strategies, and priorities deliver
value and competitive advantage.

Answer 24

Alignment with Business Objectives

Question 25

Recruiting, organizing, and managing project team members to maximize their productivity and contribution to project success.

Answer 25

Human Resource Management (HRM)

Question 26

it encompasses the development, implementation, enhancement, or maintenance of IT systems, software applications, infrastructure, or technology-driven initiatives.

Answer 26

IT Project Management

Question 27

it prevents scope creep, which can lead to project delays, budget overruns, and dissatisfaction among stakeholders.

Answer 27

Clear Scope definition (Scope Management)

Question 28

it fosters transparency, reduces misunderstandings, and enhances stakeholder engagement and satisfaction.

Answer 28

Communication Management

Question 29

Managed through technical assessments, expertise acquisition, and technology road mapping

Answer 29

Technical Complexity

Question 30

it enhances customer satisfaction, reduces rework, and minimizes the risk of defects or errors.

Answer 30

Quality Management

Question 31

it includes Estimating, budgeting, and controlling project costs to ensure optimal resource allocation and financial performance.

Answer 31

Cost Management

Question 32

Framework that involves Agile framework with iterative development cycles (sprints), regular feedback loops, and self-organizing cross-functional teams. Emphasizes adaptability, transparency, and continuous improvement.

Answer 32

Scrum Framework

Question 33

What are the common methodologies & Frameworks? Enumerate.

Answer 33

1. Waterfall Model 2. Agile Methodology 3. Scrum Framework 4. Kanban Method

Question 34

it is Mitigated through effective scope management processes and change control mechanisms.

Answer 34

Scope Creep

Question 35

Challenges and Considerations. Enumerate

Answer 35

1. Scope Creep 2. Resource Constraints 3. Technical Complexity 4. Stakeholder Management

Question 36

it ensures that project deliverables meet predefined quality standards and satisfy user requirements

Answer 36

Quality Management

Question 37

individuals, groups, or organizations that have an interest in or are impacted by the outcome of an IT project.

Answer 37

IT project management stakeholders

Question 38

t/f: Stakeholders can include internal and external entities, such as clients, project sponsors, end-users, project team members, vendors, regulatory bodies, and the broader community

Answer 38

true

Question 39

2 types of stakeholders

Answer 39

internal stakeholder external stakeholder

Question 40

These stakeholders belong to the organization implementing the project and may include executives, project managers, project team members, and other departmental staff.

Answer 40

internal stakeholder

Question 41

individuals or entities outside the organization but have a vested interest in the project's outcome They can include clients, customers, suppliers, regulatory agencies, and industry partners.

Answer 41

External Stakeholders

Question 42

is typically a senior executive or key stakeholder within the organization funding the project.

Answer 42

Project Sponsor

Question 43

role is pivotal as they provide financial resources, strategic direction, and political support for the project.

Answer 43

Project Sponsor

Question 44

what are the responsibilities of project manager?

Answer 44

* Setting project objectives and priorities. * Securing funding and resources. * Approving project plans and deliverables. * Advocating for the project within the organization.

Question 45

7 IT Project management stakeholders:

Answer 45

project sponsor project manager project team members end-users vendors & suppliers regulatory bodies community stakeholders

Question 46

is responsible for overall project planning, execution, and control

Answer 46

project manager

Question 47

They serve as the primary point of contact for stakeholders and are accountable for delivering the project on time, within budget, and according to specifications.

Answer 47

project manager

Question 48

responsibilities of project manager:

Answer 48

* Leading the project team. * Developing project plans and schedules. * Monitoring project progress and performance. * Communicating with stakeholders. * Managing risks and issues.

Question 49

are the individuals responsible for executing specific tasks and activities to achieve project objectives. Their expertise and contributions directly impact project outcomes.

Answer 49

Project Team Members

Question 50

responsibilities of project team members:

Answer 50

- Performing assigned tasks according to project plans. * Collaborating with team members. * Providing expertise and insights. * Reporting progress and issues to the project manager.

Question 51

individuals or groups who will ultimately use the project deliverables

Answer 51

end-users

Question 52

Their satisfaction and acceptance are critical for project success as their needs must be met for the project to be considered successful.

Answer 52

end-users

Question 53

responsibilities of end-users:

Answer 53

* Providing input on user requirements and preferences. * Participating in user acceptance testing. * Providing feedback on usability and functionality. * Training and support during implementation.

Question 54

provide goods, services, or expertise necessary for project implementation. Their performance directly impacts project quality, timelines, and costs.

Answer 54

Vendors and Suppliers

Question 55

responsibilities of Vendors and Suppliers

Answer 55

* Delivering goods or services according to agreed-upon specifications. * Meeting project deadlines and quality standards. * Communicating effectively with the project team. * Resolving issues and addressing concerns promptly

Question 56

establish and enforce rules, standards, and regulations that govern the project. Compliance with regulatory requirements is essential to avoid legal and financial risks.

Answer 56

Regulatory Bodies

Question 57

responsibilities of Regulatory Bodies:

Answer 57

* Ensuring project compliance with applicable laws and regulations. * Obtaining necessary permits and approvals. * Reporting on regulatory compliance. * Addressing regulatory concerns and inquiries.

Question 58

are individuals, organizations, or groups affected by the project's outcomes. Their support, concerns, and feedback can influence project success and public perception.

Answer 58

Community Stakeholders

Question 59

responsibilities of Community Stakeholders

Answer 59

* Engaging with the community to gather feedback and address concerns. * Providing information about the project and its potential impacts. * Collaborating on community outreach and engagement efforts. * Mitigating negative impacts on the community.

Question 60

Identify Stakeholders

Answer 60

-Conduct Stakeholder Analysis -Methodology -Assess Interests and Influence -Understand Communication Preferences

Question 61

Communicate Effectively

Answer 61

*Establish Clear Communication Channels *Utilize Multiple Channels *Provide Regular Updates *Solicit Feedback

Question 62

Manage Expectations

Answer 62

* Set Realistic Expectations * Clarify Roles and Responsibilities * Address Concerns Proactively * Align Objectives

Question 63

is a continuous process throughout the project lifecycle, requiring proactive efforts to identify stakeholders, communicate effectively, manage expectations, and build positive relationships

Answer 63

Stakeholder engagement