Planning a Project - Step 2 - Mod 102

Question 1

Step 2 - Define Scope Baseline

Answer 1

includes approved version of a scope statement, WBS, and associated WBS dictionary

Question 2

Substeps of Step 2 - Define Scope Baseline

Answer 2

a. Collect requirements
b. Define scope
c. Create WBS

Question 3

Step 2a - Collect Requirements

Answer 3

determines, documents, and manages stakeholder needs and requirements to meet project objectives – basis for defining and managing project scope including the product scope

Question 4

Step 2a - Collect Requirements - Outputs

Answer 4

Requirements documentation
Requirements traceability matrix

Question 5

Requirements Documentation

Answer 5

describes how individual requirements meet the business need of the project, includes business, stakeholder, solution, product, project, and transition requirements and requirements assumptions, dependencies, and constraints

Question 6

Requirements Traceability Matrix

Answer 6

• Links product requirements from their origin to the deliverables that satisfy them
• Ensures each requirement adds value by linking it to the business and project objectives

Question 7

Facilitated Workshops

Answer 7

o Define product requirements by bringing key stakeholders to gather in one place
o Define cross-functional requirements and reconcile stakeholder differences quickly
o Build trust, foster relationships, and improve communication

Question 8

Group Brainstorming Techniques

Answer 8

Brainstorming
Nominal group technique
Idea/mind mapping
Affinity diagram
Multicriteria decision analysis

Question 9

Nominal Group Technique

Answer 9

prioritizes most useful ideas for further brainstorming or prioritization through a voting process

Question 10

Idea/Mind Mapping

Answer 10

captures commonalities and differences in understanding from individual brainstorming

Question 11

Affinity Diagram

Answer 11

classifies several ideas into groups for review and analysis

Question 12

Multicriteria Decision Analysis

Answer 12

uses a decision matrix to systematically evaluate and rank multiple ideas

Question 13

Group Creativity Techniques

Answer 13

Affinity diagram
Brainstorming
Mindjet’s Mindmanager
Multicriteria decision analysis
Nominal group technique

Question 14

Group Decision-making Techniques

Answer 14

o Unanimity – everyone agrees
o Majority – more than 50% support a decision
o Plurality – the largest block decides
o Dictatorship – one individual makes the decision

Question 15

Context Diagrams

Answer 15

depicts the product scope visually by showing a business and how others interact with it

Question 16

Document Analysis

Answer 16

analyzes and identifies existing documentation which are relevant to the requirements

Question 17

Step 2b - Define Scope

Answer 17

develops detailed description of the project and product

Question 18

Step 2b - Define Scope - Outputs

Answer 18

Project scope statement
Project document updates

Question 19

Project Scope Statement

Answer 19

• Describes the project scope, major deliverables, assumptions, and constraints
• Documents the entire scope including the project and product scope
• Contains explicit exclusions of items that the project will not cover

Question 20

Project Scope Statement

Answer 20

o Project scope description (progressively elaborated)
o Project deliverables
o Acceptance criteria
o Project exclusions

Question 21

Step 2c - Create the Work Breakdown Structure (WBS)

Answer 21

process subdivides the project deliverables and project work into smaller, more manageable components

Question 22

Step 2c - Create the WBS - Outputs

Answer 22

Scope BL
Project document updates

Question 23

Scope Baseline

Answer 23

• Includes the approved version of the scope statement, WBS, and WBS dictionary
• Requires formal change control procedures if changes or updates are needed

Question 24

Work Breakdown Structure (WBS)

Answer 24

o Describes the what of the project, not the how or processes
o Follows 100% rule – WBS captures 100% of the work in the project – all deliverables, internal, external, or interim
o Facilitates integration and assessment of cost and schedule
o Aids in assignment of resources to project activities