PM-PL2

Question 1

multifaceted discipline that orchestrates the planning, execution, and control of IT projects with precision and efficacy.

Answer 1

IT project management

Question 2

involves the adept application of knowledge, skills, tools, and techniques to navigate the complexities inherent in IT endeavors

Answer 2

IT project management

Question 3

encompasses the meticulous management of resources, schedules, budgets, risks, and stakeholders, all orchestrated to achieve project objectives, within the defined constraints of scope, time, and cost

Answer 3

IT project management

Question 4

___, ___, and ____ serve as the bedrock upon which successful IT projects are built. They provide the essential framework for clarity of objectives, alignment with organizational goals, and the identification of potential risks and constraints.

Answer 4

proper project initiation, analysis, and planning

Question 5

True or false: through effective initiation, analysis, and planning, project managers can mitigate the likelihood of scope creep, budget overruns, missed deadlines, and stakeholder dissatisfaction

Answer 5

True

Question 6

serves as the formal authorization for the project, outlining its objectives, scope, deliverables, stakeholders, and initial budget and timeline estimates.

Answer 6

project charter

Question 7

during IT project initiation, the creation of a ___ is paramount

Answer 7

project charter

Question 8

this provides a clear understanding of the project’s purpose and establishes the authority of the project manager to proceed with project planning and execution

Answer 8

project charter creation

Question 9

what are the components of project charter

Answer 9

• Formal authorization document for the project.
• Outlines project objectives, scope, deliverables, stakeholders.
• Includes initial budget and timeline estimates.
• Provides clarity on project purpose.
• Establishes authority of the project manager.

Question 10

group activity creativity technique used to generate a large number of ideas or solutions to a problem

Answer 10

brainstorming

Question 11

involve one-ono-one or group discussions with individuals who have a vested interest in the project

Answer 11

interviews with key stakeholders

Question 12

this involves identifying individuals, groups, or organizations who will be impacted by or have an interest in the project and understanding their expectations, influence, and communication preferences

Answer 12

stakeholder identification and analysis

Question 13

helps ensure their needs and concerns are considered throughout the project lifecycle, fostering stakeholder engagement and support

Answer 13

stakeholder analysis

Question 14

what are the components of stakeholder identification and analysis

Answer 14

• Identifies individuals, groups, or organizations impacted by the project.
• Analyzes stakeholders’ expectations, influence, and communication
  preferences.
• Ensures stakeholder needs and concerns are considered.
• Fosters stakeholder engagement and support throughout the project
  lifecycle.

Question 15

give examples of stakeholder identification and analysis techniques

Answer 15

stakeholder analysis matrix and surveys and questionnaires

Question 16

a tool used to assess the interests, influence, and importance of stakeholders

Answer 16

stakeholder analysis matrix

Question 17

how to create a stakeholder analysis matrix

Answer 17

Create a matrix with stakeholders listed along one axis and criteria such as
influence, interest, and impact on the other axis. Assess and score each
stakeholder based on these criteria to prioritize engagement efforts.

Question 18

are data collection tools used to gather information from a large group of stakeholders

Answer 18

surveys and questionnaires

Question 19

essential to assess the viability of the IT project. includes evaluating technical feasibility, financial feasibility, and organizational feasibility

Answer 19

feasibility analysis

Question 20

this examines whether the proposed solution can be implemented with existing technology and resources

Answer 20

technical feasibility

Question 21

assesses the project’s affordability and potential return on investment

Answer 21

financial feasibility

Question 22

evaluates the project’s alignment with the organization’s strategic objectives and its compatibility with existing processes and systems

Answer 22

organizational feasibility

Question 23

what are the components of feasibility analysis components

Answer 23

• Assesses project viability.
• Evaluates technical feasibility with existing technology and resources.
• Analyzes financial feasibility regarding affordability and potential return
  on investment. Examines organizational feasibility, aligning the project
  with strategic objectives and existing processes/systems.

Question 24

give examples of feasibility analysis techniques

Answer 24

technical prototyping and cost-benefit analysis

Question 25

involves creating a preliminary version of the project solution to evaluate its technical feasibility and identify potential challenges

Answer 25

technical prototypinig

Question 26

Develop a prototype or proof of concept to test key technical aspects of the project, such as software functionality, system integration, or data compatibility. Assess the prototype to determine its feasibility and identify areas for improvement.

Answer 26

technical prototyping

Question 27

a financial evaluation technique used to assess the potential costs and benefits of a project

Answer 27

cost-benefit analysis (CBA)

Question 28

Identify and quantify the costs associated with implementing the project (e.g., development, implementation, maintenance) and compare them to the anticipated benefits (e.g., increased revenue, cost savings). Analyze the cost benefit ratio to determine the feasibility of the project.

Answer 28

cost-benefit analysis

Question 29

refers to the process of evaluating, planning, and assessing the feasibility, requirements, risks and potential benefits of an information technology (IT) project before its initiation or during its lifecycle

Answer 29

IT project analysis

Question 30

involves gathering, analyzing, and interpreting data and information related to the project's objectves, scope, resources, timeline and budget

Answer 30

IT project analysis

Question 31

the primary goal of _____ is to ensure that the proposed project aligns with the organization's strategic goals, meets the needs of stakeholders, and has a high probability of success

Answer 31

IT project analysis

Question 32

involves eliciting, documenting, and analyzing the needs and expectations of stakeholders regarding the project's deliverables and functionalities

Answer 32

requirements gathering

Question 33

this ensures that the project team has a clear understanding of what needs to be achieved and enables the development of comprehensive project specifications and plans

Answer 33

requirements gathering

Question 34

give examples of project analysis techniques

Answer 34

interviews and surveys and questionnaires

Question 35

involve direct conversations with stakeholders to gather information about their needs, preferences, and requirements for the project

Answer 35

interviews

Question 36

Project managers or business analysts conduct one-on-one or group interviews with stakeholders to elicit detailed information about their expectations and gather requirements.

Answer 36

interviews

Question 37

are data collection tools used to gather feedback and information from a large group of stakeholders

Answer 37

surveys and questionnaires

Question 38

Develop surveys or questionnaires containing structured questions related to project requirements and distribute them to stakeholders. Analyze the responses to identify common themes and requirements.

Answer 38

surveys and questionnaires

Question 39

this is criticial to identify and mitigate potential risks that may impact the success of the IT project

Answer 39

risk assessment

Question 40

this involves identifying risks, assessing their likelihood and potential impact, and developing strategies to manage or mitigate them effectively

Answer 40

risk assessment

Question 41

this helps project managers proactively address potential challenges and uncertainties, reducing the likelihood of project delays or failures

Answer 41

risk assessment

Question 42

give examples of risk assessment techniques

Answer 42

risk identification workshops; and risk probability and impact assessment

Question 43

involve bringing together key stakeholders and project team members to brainstorm and identify potential risks associated with the project

Answer 43

risk identification workshops

Question 44

Facilitate interactive workshops where participants brainstorm and discuss potential risks and uncertainties. Document the identified risks along with their potential impacts and likelihood.

Answer 44

risk identification workshops

Question 45

a technique used to evaluate the likelihood and consequences of identified risks

Answer 45

risk and probability and impact assessment

Question 46

Assess each identified risk based on its probability of occurrence and potential impact on project objectives. Prioritize risks based on their severity and likelihood to determine which ones require immediate attention.

Answer 46

risk probability and impact assessment

Question 47

identifying and allocating resources, including personnel, equipment, and budgetary resources

Answer 47

resource identification and allocation

Question 48

this process involves determining the necessary resources for project execution, assessing their availability and capacity, and allocating them effectively to ensure that project objectives are met within the defined constraints of scope, time, and cost

Answer 48

resource identification and allocation

Question 49

is a hierarchical representation of project resources categorized by type, skill, or department

Answer 49

resource breakdown structure (RBS)

Question 49

give examples resource identification and allocation techniques

Answer 49

resource breakdown structure and resource leveling

Question 50

Create an RBS to systematically breakdown project resources into categories such as personnel, equipment, and materials. This helps in identifying all resources needed for the project.

Answer 50

resource breakdown structure

Question 51

is a technique used to optimize resource allocation and prevent resource overallocation or underutilization

Answer 51

resource leveling

Question 52

Technique Analyze resource requirements for different project tasks and adjust resource assignments to balance workload and ensure that resources are efficiently throughout the project lifecycle

Answer 52

resource leveling

Question 54

development of detailed project plans that outline the activities, timelines, resource requirements, and dependencies for each phase of the project

Answer 54

IT project planning

Question 55

includes creating a project schedule, budget, and resource plan, as well as defining roles and responsibilities for team members

Answer 55

development of project plans

Question 56

provide a roadmap for project execution and serve as a reference point for monitoring progress and making adjustments as needed

Answer 56

project plans

Question 57

enumerate development of project plans techniques

Answer 57

work breakdown structure (WBS) and gantt charts

Question 58

a hierarchical decomposition of the project scope into smaller, more manegeable tasks

Answer 58

work breakdown structure (WBS)

Question 59

Break down the project scope into smaller work packages, each with a specific deliverable or outcome. This helps in organizing and defining the project’s activities in a structured manner.

Answer 59

work breakdown structure (WBS)

Question 60

a visual representation of project tasks and their corresponding timelines

Answer 60

gantt charts

Question 61

Create ____ to depict project tasks, durations, dependencies, and milestones. This allows for better visualization of the project schedule and helps in tracking progress over time

Answer 61

gantt charts

Question 62

involves defining the communication strategy and channels for disseminating projet information to stakehodlers

Answer 62

communication planning

Question 63

this includes identifying key stakeholders, determining their information needs and preferences, and establishing protocols for communication and reporting.

Answer 63

communication planning

Question 64

____ ensures that stakeholders are kept informed about project progress, changes, and issues, fostering transparency, and collaboration throughout the project lifecycle

Answer 64

effective communication

Question 65

enumerate communication planning techniques

Answer 65

stakeholder communication matrix and communication plan

Question 66

is a tool used to define the communication needs and preferences of project stakeholders

Answer 66

stakeholder communication matrix

Question 67

Identify project stakeholders and document their communication requirements, including frequency, format, and content. Develop a matrix to organize this information and ensure that communication efforts are meet stakeholder needs.

Answer 67

stakeholder communication matrix

Question 68

a document that outlines the communication objectives, strategies, channels, and responsibilities for the project

Answer 68

communication plan

Question 69

Develop a Communication Plan detailing how project information will be communicated, to whom, and by whom. Include information on communication channels, frequency of updates, and escalation procedures for addressing issues.

Answer 69

communication plan

Question 70

this is essential to proactively identify, assess, and mitigate risks, throughout the project lifecycle.

Answer 70

risk management planning

Question 71

this involves establishing risk management processes and procedures, assigning responsibilities for risk management tasks, and developing contingency plans and mitigation strategies for addressing potential risks

Answer 71

risk management planning

Question 72

a ____ helps project teams anticipate and respond to risks effectively, minimizing their impact on project outcomes

Answer 72

well-defined risk management plan

Question 73

enumerate risk management planning techniques

Answer 73

risk register and risk response planning

Question 74

a document used to capture and track project risks throughout the project lifecycle

Answer 74

risk register

Question 75

Identify potential risks associated with the project and document them in a Risk Register. Include information such as the risk description, likelihood, impact, mitigation strategies, and responsible parties.

Answer 75

risk register

Question 76

involves developing strategies to address identified risks and minimize their potential impact on the project

Answer 76

risk response planning

Question 77

For each identified risk, develop appropriate response strategies such as avoidance, mitigation, transfer, or acceptance. Document these strategies in the Risk Register and assign responsibilities for their implementation.

Answer 77

risk response planning