PMBOK 6 - Change Control Process

Question 1

What is is the process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating the decisions?

Answer 1

Integrated Change Control

Question 2

What are the outputs of the Integrated Change Control process?

Answer 2

• Approved change requests
• Project management plan updates (any component)
• Project documents updated (change log)

Question 3

Who is responsible to perform the Integrated Change Control process?

Answer 3

project manager

Question 4

Change requests can impact….?

Answer 4

• Project scope and/or product scope
• any project management plan component
• any project document

Question 5

Changes can be requested by

Answer 5

any stakeholder involved with the project

Question 6

When are changes NOT required to b formally controlled?

Answer 6

before baselines are established

Question 7

A formally chartered group responsible for reviewing, evaluating, approving, deferring, or rejecting changes to the project and for recording and communicating such decisions is called?

Answer 7

change control board (CCB)

Question 8

Every documented change request needs to be either approved, deferred, or rejected by a responsible individual, where is this individual identified?

Answer 8

in the project management plan or by organizational procedures

Question 9

What provides the direction for managing the change control process and documents the roles and responsibilities of the change control board (CCB)?

Answer 9

Change Management Plan

Question 11

What describes the configurable items of the project and identifies the items that will be recorded and updated so that the product of the project remains consistent and operable?

Answer 11

configuration management plan

Question 12

What provides the project and product definition?

Answer 12

scope baseline

Question 13

What is used to assess the impact of the changes in the project schedule?

Answer 13

schedule baseline

Question 14

What is used to assess the impact of the changes to the project cost?

Answer 14

cost baseline

Question 15

What indicates how the duration, cost, and resources estimates were derived and can be used to calculate the impact of the change in time, budget, and resources?

Answer 15

basis of estimates

Question 16

What helps assess the impact of the change on the project scope?

Answer 16

requirements traceability matrix

Question 17

What presents information on sources of overall and individual project risks involved by the change requested?

Answer 17

risk report

Question 19

Work performance reports of particular interest to the Perform Integrated Change Control process include?

Answer 19

• Resource availability
• Schedule and cost data
• Earned value reports
• Burnup or burndown charts

Question 20

What decisions are usually made by
the project manager?

Answer 20

When only performance against the baseline is affected

Question 21

What processes produce change requests as an outputs?

Answer 21

• Corrective action
• Preventative action
• Defect repairs
• Updates to formally controlled documents
• Deliverables to reflect modified or additional ideas or content

Question 22

What changes should be approved by the CCB (if it exists) and by the customer or sponsor, unless they are part of the CCB?

Answer 22

Change requests that have an impact on the project baselines

Question 23

Change requests that have an impact on the project baselines should normally include?

Answer 23

• information about the cost of implementing the change
• modifications in the scheduled dates
• resource requirements
• risks

Question 24

The enterprise environmental factors that can influence the Perform Integrated Change Control process include but are not limited to:

L, G/I, R, OGF, CP

Answer 24

• Legal restrictions - coutry or local regulations
• Government or industry standards - quality, safety, product
• Regulatory requirements and/or constraints
• Organizational governance framework
• Contracting and purchasing contraints

Question 25

constraint vs restraint

Answer 25

Constraint refers to a limitation or restriction, while restraint refers to the act of holding back or controlling oneself or others.

Question 26

The organizational process assets that can influence the Perform Integrated Change Control process include but are not limited to: | CCP, A, CM

Answer 26

* **Change control procedures** -steps by which organizational standards, policies, plans, procedures, or any project documents will be modified, and how any changes will be approved and validated * **Procedure for approving and issuing change authorizations** * **Configuration management knowledge base** - baselines of all official organizational standards, policies, procedures and any project documents

Question 27

Expertise should be considered from individuals or groups with specialized knowledge of or training in the following topics: | T, LR, LP, CM, RM

Answer 27

* Technical knowledge - industry, focus area of project * Legislation and regulations * Legal and procurement * Configuration management * Risk management

Question 28

....... is focused on the specification of both the deliverables and the processes, while ...... is focused on identifying, documenting, and approving or rejecting changes to the project documents, deliverables, or baselines.

Answer 28

Configuration control change control

Question 29

Change Control Tools should support the following **Configuration Management** activities:

Answer 29

* Identify configuration item * Record and report configuration item status * Perform configuration item verification and audit

Question 30

What tool provides the basis for which the product configuration is defined and verified, products and documents are labeled, changes are managed, and accountability is maintained?

Answer 30

Identify configuration item

Question 31

What tool ensures that the composition of a project’s configuration items is correct and that corresponding changes are registered, assessed, approved, tracked, and correctly implemented.

Answer 31

Perform configuration item verification and audit This ensures that the functional requirements defined in the configuration documentation are met.

Question 32

What Change Control Tools should support the following **Change Management** activities?

Answer 32

* Identify changes * Document changes * Decide o changes * Track changes

Question 33

What change management activity includes communicating final restults to stakeholders?

Answer 33

Track changes

Question 34

What Data Analysis techniques can be used for change control include but are not limited to:

Answer 34

* Alternatives analysis * Cost-benefit analysis

Question 35

What data analysis technique is used to assess the requested changes and decide which are accepted, rejected, or need to be modified to be finally accepted?

Answer 35

Alternatives analysis

Question 36

What data analysis technique is used to determine if the requested change is worth its associated cost?

Answer 36

Cost-benefit analysis

Question 37

Decision-making techniques that can be used for this process include but are not limited to: | V, A, M

Answer 37

* Voting * Autocratic decision making * Multicriteria decision analysis

Question 39

# 1. What decision making technique uses a decision matrix to provide a systematic analytical approach to evaluate the requested changes according to a set of predefined criteria?

Answer 39

Multicriteria decision analysis

Question 40

What is an essential part of a change control meeting?

Answer 40

Assessing the impact of changes on time, cost, resources or risk Other possible topics are: * communicating the decision to the request owner or group * configuration management activities

Question 41

The roles and responsibilities of the change control board is clearly defined and agreed upon by the appropriate stakeholders and are documented in ........?

Answer 41

change management plan

Question 42

Outputs of the change control process include:

Answer 42

* Approved change requests * Project management plan updates * Project document updates (any document but usually at least the change log)

Question 43

Approved change requests are implemented through the .... process?

Answer 43

Direct and Manage Project Work (Execute)

Question 44

Why is it important to communicate change to stakeholders? | U, C, C, S, QA, I

Answer 44

* Reduce uncertainty * Ensure commitment from leaders * Provide communication requirements * Target stakeholder support * Capture and publish questions and answers * Provide decision-making stakeholders with adequate information.