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What are the File Manager Responsibilities?


A Assist with establishing and maintaining the Investigation Headquarters
D Document Management System outlined in the Serious Crime Template
A Assist the 2IC with the Identification and recording of evidential material
M Manage the electronic and physical files relating to the investigation
S Support the 2IC by reading all documents for the purpose of highlighting important information to the 2IC
A Assist with the preparation of the prosecution file
C Complete a synopsis of all documents received, excluding documents relating to covert policing activities.
E Ensure a flow of info throughout the investigation
A Assist with management of the trial
O Operate the paper flow and associated structure in accordance with the Serious Crime Template


OC Body responsibilities

The O/C Body must..........MCR

The O/C Body must find out if.................MIC

The O/C Body must......

Maintain custody and security of the body, sample and exhibits
Complete the sudden death procedures
Remain with the body and accompany it to the mortuary

The O/C Body must find out if..............

The body has been moved or disturbed
The body has been identified
The death has been certified


OC Body

Before the moving the body.........(SLAPPP)

If the body was disturbed.........

Before the moving the body.......

SKETCH plan is prepared and notes have been taking recording:
LIVIDITY, if any and the extent of rigor mortis
AUTHORITY from OC Investigation to move the body
POSITION of the body, the limbs, bodys appearance, wounds and clothing
POSITION of the body has been outlined with chalk, crayon or some other material.

If the body was disturbed.......

Do not attempt to restore the scene to its original condition
Make enquiries to enbale original scene to be reconstructed and photo later if necessary


OC Body

Arrange for............

Searching and moving the body........

When directed by the O/C Scene get undertaker and remove the body to the mortuary.

To ensure that no evidence is lost.....

Arrange for..........(MINC)

Medical History to be obtained for the pathologist
Identify the body - a suitable person to ID body
Next of Kin to be informed
Certify - A doctor to certify the death, if this has not been done

Searching and moving the body.......

Accompany the O/C Investigation, Scene and necessary specialist staff during the prelim exam of the body to preserve any evidence that may be lost when the body is moved

To ensure that no evidence is lost......(CEC)

Cover hands and feet with plastic bags, wrap body in a plastic sheet and place in a body bag
Ensure clothing on the body is not contaminated through contact with foreign objects
Carefully search under the body


O.C Witnesses


MAINTAIN contact with witnesses to ensure they are available for court

ATTEND - Ensure that the witnesses attend court and see to their welfare

ADVISE the 2 IC Investigation of any witnesses seeking name suppression, so they can inform the crown prosecutor

REPORT any instances of threats, intimidation/interference with witnesses, so that appropriate action can be taken

INTERPRETERS - Arrange court interpreters

NOK - Ensure victims NOK are informed of the progress of the enquiry & pending court case

EXPLAIN court procedures to witnesses

REFRESH - allow witnesses to refresh their memories from their statements

SUMMONS witnesses to prelim hearing and arrange their attendance at the trial.


OC Witnesses

Ensure that witnesses do not.......


1. Have any contact or communication with jurors
2. Discuss the case in public areas while waiting to give evidence
3. Discuss the case with waiting witnesses after they gave evidence
4. Ask prosecutor to obtain courts consent for witnesses to be excused after giving evidence
5. Arrange for the witnesses' expenses to be paid


OC Area Canvas

Confer with the O.C Investigation about........


Confer with the O.C Investigation about........

BOUNDARIES - The area to be covered and its boundaries

QUESTIONAIRES - whether to use one? Draft questions and prepare questionaire

STAFF- assessing staff and transport requirements

VISITING - Consider visiting the canvas area and to record every address, including flats and vacant sections. Reconcile these with the map.

PRIORITY - Divide the area into sections. Plan a progressive canvass, completing priority areas first

BRIEF the members responsible for the canvass, summarising the situation and detailing each member's duties and areas of responsibility.


OC Exhibits



The role of the O.C Exhibits is flexible. In a routine investigation they may be responsible for locating, uplifting and labelling the exhibits.

PRODUCING the relevant exhibits in court

RECEIVING the exhibits

ENSURING they are labelled by finder and accompanied by a POL 268

PREPARING the exhibits for production in court

ENSURING that exhibits are uniquely numbered

RECORDING all exhibit movements

ENSURING that the continuity of evidence is maintained

DELIVERING the exhibits for examination or analysis

RECORDING the exhibits in the Exhibit register

CONSULTING with the 2IC on the relevance of exhibits and indicating any further enquiries for production in court.

SECURING the exhibits


Objectives of Crime Scene Examination (9)

Establish x2
Identify x2
Corroborate x2

ESTABLISH if a crime has been committed

ESTABLISH the crime's key elements and provide the facts for the basis of an inquiry

IDENTIFY the suspect and place them in contact with the victim or scene

IDENTIFY people associated with the crime

CORROBORATE or contest witness and victims accounts

CORROBORATE or exclude other evidence relating to the crime or incident

EXCLUDE possible defences

EXONERATE the innocent

VERIFY confessions and admissions


Responsibilities of O/C Scene (10)



BRIEFING staff on their duties

RECONNAISSANCE - Conduct a reconnaissance to gain overall picture of scene and test possible reconstructions

UPLIFTING, inspecting and ensuring delivery of labelled exhibits to the exhibit recorder

CONTROLLING, freezing and preserving the scene and ensuring it is safe

COMMUNICATION - Providing communication link between the scene and O/C Investigation

COMMON - Establishing a common approach path between police cordon and scene's focal point

COORDINATING and overseeing the crime scene examination

ENSURING scene is photographed, fingerprinted and examined by specialists before searched

PLANNING a strategy for forensic examination

PROVING relevant exhibits in court


Roles and Responsibilities of Handler/co-hander (11)

EXAMINE motivation of potential CHIS as part of the assessment of risks during recruitment

CONSULT with Supervisor or Controller prior to use or tasking of a CHIS who’s relationship has been established without an initial cultivation or recruitment process

ENSURE they are managed and registered in accordance with policy

COMPLY with conditions of contact as imposed by the Controller and/or

REGISTER within 5 days unless approved otherwise by

CONDUCT authorised recruitment processes of potential

CONSIDER the welfare of the YP in accordance with the CYFS act

REQUEST reimbursement of ancillary expenses, using the HSM 7 - Request for Reward form

MEET with the Supervisor and Controller to complete a risk assessment and HSM 1 - Registration form at the time of registration and reassess for any risk throughout the relationship

ENSURE the Supervisor and Controller are aware of any concerns about the personal circumstances of the CHIS

REGULARLY assess the associated risks, quality and reliability of information being provided in consultation with the CHIS Supervisor


CHIS Management

Handlers and Co-Handlers must:

Handlers and Co-Handlers must:

COMPLETE HSMU - Info reports after every CHIS contact and return to OC HSMU

ALLOCATE sufficient time for profiling meetings

SECURELY handle CHIS documents

CONTROL strictly the ID, anonymity and security of the CHIS

UPDATE CHIS profiles after meetings and when requested by OC HSMU

SUBMIT a HSM4 - Contact Report for CHIS contact and especially where concerns that might impact the CHIS risk assessment

TAKE time to ensure CHIS understands not protected from prosecution for ANY unlawful act

ADVISE CHIS supervisor/Controller before planned meetings

REGULARLY review procedures

DEVELOP initial CHIS profile and update continually with new information

COMPLY with conditions of contact as imposed by



ASSESS CHIS regularly, their risks, quality and reliability, consultation CHIS Supervisor

MAINTAIN Files to preserve the confidentiality of the CHIS and the info given

PROFILES of CHIS to be complete and comprehensive


CHIS Rewards
(4 - CAPS)

Handlers and Co-Handlers must:

Handlers and Co-Handlers must:

MANAGE - To avoid exposure carefully plan for and MANAGE the impact that large sums of money may have on the CHIS.

AVOID creating expectations on the part of the CHIS in relation to the level reward

PAID - Ensure rewards are PAID as per policy and the receipt forwarded to OC HSMU

SUBMIT applications for rewards and ancillary expenses


What is the Appreciation process?

The appreciation process consists of attending to four basic steps in an ordered

The Appreciation Process includes:

Fix a firm AIM or objective

Study all the FACTORS involved

Consider the different COURSES open and select the one that is the best

and most appropriate to the circumstances

make a plan to implement the chosen course



What is an Appreciation?

An appreciation is a proven method of problem solving. It is an ongoing process which involves continually thinking through each new piece of information as it is uncovered.


What are the Benefits of applying an Appreciation?



REDUCES uncertainty

INFORMS all Police what they are expected to achieve

INCREASES the chances of success, i.e the investigative aims/objectives being met


ESTABLISHES a sequence of activities to be carried out

ELIMINATES duplication

ENSURES nothing is overlooked

EFFECTIVE use of resources


What is the definition of 'Aim'?


An Aim is a short (one line) statement which succinctly demonstrates a single objective.

It must be clear, accurate and concise.

A factor is any circumstance or fact/influence that could possibly have an effect on the manner in which you will achieve your desire outcome.
- Further risk to life
- the location of possible suspects
- resources available
- weather
- time and space
- Administration
- Ground 0 the terrain where you use your resources and the limitations it imposes
- evidence requiring preservation
- the environment and weather conditions and history of the relevant parties.

Courses open are a list of all the possible ways the aim could be achieved, bearing in mind the factors and the deductions made from those factors.

A plan is proposed course of action designed to put the selected course into action in order to achieve the desired aim. It must cover three areas -
SITUATIONS - provides background info and a brief summary of the incident
MISSION - Similar to the aim
EXECUTION - overall indication of how members will be deployed, positions, timings What/When/How/Where/Who


Adult Sexual Assault Definitions

3. Timeframes for reporting a sexual assault

A person 17years at the time of reporting a sexual assault

The person whom a sexual assault has been committed against - Survivor/Complainant

Acute - Within 7 days
Non Acute - 7days or more but before 6mths
Historic - after 6mths



Explain what you should do for victims in relation to providing specialist support.

Ensure specialist crisis response person is arranged for the victim.

Appropriate crisis response is provided by:
1. SPECIALLY trained person
2. TRAINED sexual assault counsellor where there are no groups available locally which support victims
3. GROUP or Agency including Iwi or Maori Groups
4. PROVIDING specialist crisis support or counselling services for the victims



1. Who undertakes a Prelim interview with a ASA victim?

2. What is the purpose of a Prelim Interview?

3. What are the procedures for conducting a Prelim Interview

1. An appropriate CIB member/ASA investigator

2. PURPOSE is to necessary to gain a better understanding of what has occurred and to determine:
WHAT further investigative actions are necessary
WHETHER an offence has occurred and
WHETHER the victim wants to make a formal complaint.

- Ensure the victim is SAFE
- All necessary INITIAL CONTACT ACTIONS have been undertaken
- INTERVIEW ENVIRONMENT is appropriate and evidence neutral
- Arrange crisis support ASAP


What should you do after the Prelim Interview?

Re-ass and consider what further investigative procedures are appropriate.....

- PUBLIC SAFETY - likelihood of a similar/connected further offending
- SECURE/preserve fragile or diminishing evidence
- SECURE/contain Crime Scene
- IDENTIFY/locate witnesses
- DETECTING/apprehending suspects


KPP5 - What Information feedback do you need to give an ASA victim?

SPECIALIST support services available to them and provide access to them.

INVESTIGATION process and realistic expectations about time frames


MEDICAL/Forensic exam

FORMAL INTERVIEW - and the recording process

EXHIBITS - Explanation regarding exhibits being taken and the purpose and likelihood of return


WHETHER the victim wants to make a formal complaint/seeking info to help make decision.


Give the victim an opportunity to make comment on their needs regarding the section of......................

What else should you discuss with a victim

1. ASA investigator
2. Specialist Adult Witness interviewer
3. Medical/Forensic doctor
4. Support persons

Also should discuss:
- Progress updates to the victim throughout
- Whether the investigation AND/OR prosecution COULD/SHOULD continue if a complaint is withdrawn
- Explain any decision not to proceed with an investigation/prosecution and assist the victim understand the reasons.


What are the initial Responsibilities to Homicide or Serious Crime?


VICTIM - Identify and locate the victim(s)

APPRECIATION- Make an initial appreciation of the incident. Assess personal risk and then preserve the lives of others.

WITNESSES - Locate and contain witnesses

SCENE- Preserve the scene (e.g. set boundaries)

EXHIBTIS - Note evidence and preserve any that would otherwise be lost or destroyed.

INGREDIENTS - Consider whether the ingredients of the alleged offence have been established.

POWERS - Identify what powers are available and consider whether to execute the.

OFFENDERS - Identify and apprehend suspects(s)