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Flashcards in Practice Management - Risk Management Deck (69)
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1

Agency

legal concept in which one person (the agent) acts on behalf of another (the principal) in dealings with another (the third-party)

2

In the concept of agency, who fulfill the roles of the agent, the principal, and the third-party?

Architect = the agent
Client = the principal
Contractor = the third-party

3

Legally speaking, when the agent consents to act on behalf of and represent the interest of the principal, the agent is empowered to ____?

create a legal relationship between the principal and third-parties.

4

Vendor

Someone who supplies a specific product for a fixed price.
- act primarily in their own interest
- contractors are considered to be vendors

5

Duties

The law defines what one person "owes" another in particular relationships, including contracts, by applying this to a set of terms or requirements.

6

What are 3 ways duty is established for the architect?

1. By the terms of the contract, whether written or oral.
2. By legislative enactment, such as building codes and architectural licensing laws.
3. By the architect's conduct, such as implied duties

7

Implied duties

In situations arise that are not covered by contracts or general conditions, architects may not act unilaterally without consulting the client and may be liable for their action or inaction.

8

What are 6 examples of implied duties?

1. Cooperating with contractors
- not all actions related to this duty are clearly stated in contracts

2. Not interfering with the contractor's work
- actions that delay
- actions that add cost
- actions that cause the contractor to modify standard methods of construction

3. Giving relevant information to contractors
- anything that may affect job progress
- any problems architect has observed

4. Assisting the owner in coordination
- helping owners coordinate the schedules and requirements of other contractors and vendors who are not under the general contractor's control

5. Ensure that the plans and drawings comply with the requirements of the building code

6. Comply with the standard of care

9

Liability

the legal responsibility for injury to another person or damage to a property

10

Negligence

the failure to use due care to avoid harming another person or damaging property

11

What is an important way in which architects can be held liable?

negligence

12

What are the 4 conditions that must be met for an architect to be found negligent?

1. Must establish a legal duty between the parties
2. Must show that the architect has breached that duty
3. Must show that the breach of duty caused the damage or injury suffered by the other party
4. Must show that there was actual damage or harm to the second party

13

What are 3 common defenses to claims against the architect?

1. Betterment
2. Statute of Limitation
3. Statute of Repose

14

Betterment

A legal concept that says if the architect has omitted something, if the owner would have had to pay for that missing item despite the architect's omission, they cannot make the architect pay for it.
- A way an architect can defend themselves against claims made against them.
- Often applies to claims of omission by the architect

15

Statute of Limitation

Sets a time limit (typically 2-3 years) within which a construction claim can be made against an architect, after which the claim is permanently barred, starting from the date of discovery of the construction defect.

16

Statute of Repose

Sets a time limit (typically 5-10 years) within which a construction claim can be made against an architect, after which the claim is permanently barred, starting from the date of substantial completion or another fixed date.

17

What are ways that architects can use good project management to limit their exposure to liability?

About the client:
- know the client
- use well-written contracts and follow them thoroughly (AIA contracts)

About the project team:
- make sure the appropriate employees are assigned to each project
- maintain an active quality control program
- maintain through documentation
- be careful of last minute changes or substitutions

About the office:
- carry liability insurance

18

What are 2 main ways that architects can limit their exposure to liability?

1. good project management
2. preventing problems from starting in the first place through conflict resolution

19

Who is responsible for conflict that involves broad office issues?

the principal

20

Who is responsible for conflict that involves members of the project team?

the project manager

21

Who is responsible for conflict that involves construction or others involved with construction activities?

the project manager or construction administrator

22

What is the first thing you should do if a conflict occurs during design or construction?

Look to any applicable contracts and let contract language provide the path to resolution.

23

What are 7 important elements of conflict resolution?

1. recognize the problem
2. define the problem / root causes of conflict
3. gather the required facts and information
4. gather the affected participants
5. Look at alternatives
6. Select best alternative
7. Implement the solution

24

Privity

legal concept in which architects are (in theory) protected from legal claims by parties with whom they have no direct contractual relationship

25

In which AIA document is privity clearly stated as an indemnification clause?

A201 General Conditions for the Contract for Construction

26

Indemnification clause

Holds harmless both owner and architects for any damages, claims, or losses resulting from the performance of any work on the project, whether by contractors or others with whom the architect has no contractual relationship.

Make sure this is included in contracts.

27

What are 3 ways to minimize third-party claims?

- Do not include language in contract that states or implies responsibility, management, supervision, coordination, planning of construction
- Do not give directions concerning methods of construction
- Do point out obvious construction safety problems to contractors and follow up in writing with both contractors and owners

28

What are 2 categories of copyright protection for architectural work?

1. Copyrights for drawings, specifications, and other pictorial or graphic representations of architect's work.

2. Copyrights for the building itself.

29

How do copyrights protect the architect?

- owner cannot construct buildings based on unauthorized copies of the architect's design
- derivative works cannot be made, including modifications to the original building design
- if either owner or architect terminates the owner-architect agreement, the owner cannot continue to make use of architect's instruments of service without paying a licensing fee to the architect

30

The Architectural Works Copyright Protection Act

In buildings built after December 1, 1990, rights are retained by the copyright holder including the graphic representation of the building, overall form, arrangement, and composition of space an elements in its design