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PRINCE2 Foundation Flashcards

(107 cards)

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1
Q

What are the four integrated elements of Prince2

A

Principles, Themes, Processes and Environments

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2
Q

What are the characteristics of Project work

A

Change, Temporary, Cross-functional, Unique, Uncertain

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3
Q

What are the six aspects of project performance

A

Cost, Timescales, Quality, Scope, Benefits and Risks

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4
Q

What is a portfolio

A

The totality of an organisations investment in changes required to achieve a strategic objective

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5
Q

Is PRINCE2 Generic ?

A

YES

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6
Q

What does PRINCE2 mean ?

A

Projects in Controlled Environments

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7
Q

Who specifies the desired result ?

A

The customer

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8
Q

Prince2 principles must be:

A

Universal, Self validating and Empowering

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9
Q

Universal means regarding the PRINCE 2 principles

A

The principles apply to every project

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10
Q

What does self validating means in relation to PRINCE2 principles

A

The principles should give the practitioner of the method added confidence with an ability to influence or shape how the project will be managed

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11
Q

What does the continued business justification principle cover ?

A

Is there enough justification for starting the project; Can we demonstrate justification still exists; The project should be stopped if justification no longer exists.

Don’t do anything unless it’s worth doing/Is worth continuing

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12
Q

What does the learn from experience principle cover ?

A

Starting a project: Seek lessons from previous projects

During a project: Record, review and act on lessons

Closing a project: Lessons are learned and passed back

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13
Q

What does the defined roles and responsibilities principle cover?

A

Clearly defined roles, who reports to who

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14
Q

What does the management by stages principle cover ?

A

Breaking the projects into stages/Control points - Allowing the assessment of performance and making changes when needed

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15
Q

What are the two minimum stages PRINCE2 recommends

A

Initiation stage (First stage of planning), Management stage/s

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16
Q

Purpose, Composition and Quality Criteria may be included in

A

Product description

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17
Q

What aspects may projects differ in

A

Scale, Complexity, Importance, Team capability and risk

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18
Q

What process occurs during the pre-project phase?

A

The SU Process

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19
Q

What is the ISP

A

Plan for planning the project

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20
Q

What is a stage plan

A

A look forward at the next stage, establishing what we plan to do

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21
Q

List four outputs of the Initiation phase of a PRINCE2 project

A

PID, BMA, Stage plan, ESR

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22
Q

What process would delegating work to a team manager trigger

A

Triggers process called Managing Product Delivery

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23
Q

What processes are in the managing stage phase of a PRINCE2 project

A

Controlling a stage process and Managing product delivery

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24
Q

What process lasts for the duration of the project

A

Directing a project process

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25
Who provides the project mandate for the project
Corporate, Programme management or the customer
26
What process is triggered by the project mandate
SU Process
27
During which process is the project brief created
SU Process
28
In which process is the end project report created ?
Closing a stage process
29
Which process is executed during a management stage to deal with the day to day management of the stage
Controlling a stage process
30
In what process is the end stage report created ?
Managing a stage boundary
31
What activity triggers the request to initiate a project
Plan the initiation stage
32
When is outline business case made ?
SU process
33
When is the project brief created ?
SU Process
34
What is the project brief
A statement or collection of documents describing the project requirements and project constraints
35
Is the daily log a time driven control or event driven control ?
Event driven
36
Is the checkpoint report a time driven or event driven control?
Time driven
37
In PRINCE2, the project is managed by exception against how many types of tolerance
6
38
“An exception report is produced when a stage plan or project plan is forecast to __________.”
Exceed tolerance levels set
39
What three stages is progress monitored at ?
Project level, Stage level and work package level
40
List the project tolerances
Time, Quality, Scope, Cost, Benefit and Risk
41
What is a highlight report
A report that is used to provide the project board with a summary of the stage status and intervals defined by them - Time driven
42
Who provides project tolerances ?
Corporate, Programme management and/or Customer
43
Who authorises Work packages
Project manager
44
Who produces highlight reports
Project manager
45
Who produces checkpoint report
Team manager
46
List the project board controls
Authorisation (Directing a project process), Progress reports (E.G. Highlight reports, End stage reports), Tolerances and exceptions
47
Whats the first activity of the directing a project process
Authorise initiation
48
Where is it decided how often the project manager communicates to the project board
The Communication Management Approach
49
Is ensuring the project remains viable an objective of the directing a project process ?
Yes
50
What activity in directing a project process will be triggered when the project manager raises an exception?
Give ad-hoc direction
51
Is this an objective of the directing a project process: Ensure that risks and issues are kept under control
No
52
Is this an objective of the directing a project process: Ensure there is understanding of who needs information in what format and time
No
53
Which of the following management products are assembled during the initiating a project process
Project initiation document
54
Which project approach does PRINCE2 recommend completing last?
Communication management approach
55
Which of these are the first activity to take place in the initiating a project process
Agree the tailoring requirements
56
“Effective project controls are a prerequisite for _______.”
Managing by exception
57
What is the purpose of the business case theme
To establish mechanisms for judging whether the project is desirable, viable and achievable
58
What is the business case used for
Documenting the business justification for undertaking the project
59
What is the purpose of the BMA
Defines the actions that will be put in place to ensure the projects outcomes are achieved
60
When is the BMA updated ?
At each stage boundary
61
State the term: an actual consequence of a project which is perceived to be negative by one or more stakeholders
Dis-benefit
62
State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders
Benefit
63
What is the first activity in the SU process
Appoint the executive and project manager
64
The project brief and the ISP trigger the ____________ Process
Directing a project process
65
What is the project approach ?
A description of the way in which project work is approached
66
State the term: Specialist product handed over to a user
Output
67
IP Process activities
- Agree the tailoring requirements - Prepare the risk management approach - Prepare the change control approach - Prepare the quality management approach - Prepare the communication management approach - Set up project controls - Create the project - Prepare the benefits management approach - Assemble the PID
68
Risk management approach is made simultaneously with the :
Risk register
69
What is the change control approach
Change control approach will define the format and composition of the records that need to be maintained for change control
70
Whats the PID ?
A collection of management products created during initiation and used to gain authorisation for the project to proceed
71
Which principle does the following statement relate to: "A PRINCE2 project focuses on the definition and delivery of products, and in particular their quality requirements" ?
Focus on product principle
72
What document starts up a project
Project mandate
73
What two products are created during the SU process
Project brief and the ISP
74
How many activities does the SU process contain
Six
75
True of false: Project brief should contain enough information for the board to decide whether the project has any merit ?
True
76
Name two outputs that are produced during the initiating a project process of a PRINCE2 project ?
PID & BMA
77
When is the managing a stage boundary process triggered
When the final activity of initiating a project process is finished, which is called 'assemble the PID'
78
What is the purpose of the managing a stage boundary process
Purpose of this stage is to manage the transition from one stage to the next by providing the project board with enough information to approve the stage plan and updated project plan/business case
79
What outputs are produced during the managing a stage boundary process
Stage plan and End stage report
80
What are the two processes in the initiation phase of PRINCE2 ?
IP and MSB process
81
is the following statement true or false: The outputs from the MSB and IP processes are what the project board needs to decide whether they should go ahead with a project
True
82
Who manages the Controlling a stage process
Project Manager
83
What is the controlling a stage process for
Deals with getting the work on the ground by executing/authorising, monitoring and receiving work package
84
List the seven processes in PRINCE2
Starting up a project, Directing a project, Initiating a project, Controlling a stage, Managing product delivery, Managing stage boundaries, Closing the project
85
What is an exception in a PRINCE2 project ?
A situation where the project is forecasted to deviate beyond the tolerance levels
86
State the term: The measurable improvement resulting from an outcome perceived as an advantage by one or more stakeholders
Benefit
87
What's the first activity in the SU process ?
Appoint the executive and project manager
88
The project brief and the ISP trigger the _____ process
Directing the project
89
True or false: starting up a project is a lighter process compared to the more detailed and thorough IP process
True
90
What is an event driven control
Take place when a specific event occure
91
What is a time driven control ?
Takes place at a predefined periodic intervals e.g. producing monthly highlight reports
92
Is this a PRINCE2 minimum requirements for the plans theme: Ensure plans enable business case to be realised
Yes
93
Is this a PRINCE2 minimum requirements for the plans theme: Have at least two management stages ?
Yes
94
What is the first activity in the directing a project process ?
Authority to Initiate a project
95
What is the first activity in the IP process ?
Agree the tailoring requirements
96
Are the Risk management approach, Quality management approach, Change control approach produced all together
Yes
97
What activity triggers the MSB process
Assemble the project initiation document
98
True of False: The project brief, Lesson log, Risk register and Issue register are inputs into preparing the QMA
True
99
List the activities in the Directing a project process:
Authorise Initiation, Authorise the project, Authorise a stage exception plan, Give ad-hoc direction, Authorise project closure
100
What does the authorising initiation activity approve
Project brief and ISP
101
What's the project product description
a special form of product description that defines what the project must deliver in order to gain acceptance
102
What is a Quality register
Summary of all the quality management activities that are planned or have taken place
103
What is the purpose of the quality theme
To define and implement the means by which a project will verify that products are fit for purpose
104
What is the purpose of the plans theme
The purpose of the plans theme is to facilitate communication and control by defining the means of delivering the products
105
Fill in the purpose of a project plan ? “A ______ showing the major products of the project, when they will be delivered and at what cost. An initial project plan is presented as part of the PID. This is revised as information on actual progress appears. It is a major control document for the project board to measure actual progress against expectations.”
High level plan
106
Which one of these is a factor that will define how long the management stage will be?
Risk
107
“A __________ that the project product must meet before the customer will accept it.”
Prioritised list of criteria

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